Shadowing Practice: 7 Common Warehouse Problems and How to Fix Them - Learn English Speaking with Video
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This week we're going to look at some of the really common issues that people have in operating their warehouses, the impact on the business, and some really easy tips to try and fix those issues.
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We're not going to be going through everything, but some of the really common ones.
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So you're going to have to forgive my sketching because I'm going to be drawing some warehouses during this session.
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Okay, so if I just draw a very, very simple warehouse here, doesn't really matter what size it is
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and we've got a let's say we've got a an in dock
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and an out dock
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and we've got some pallet racking running down this way comment down below why it shouldn't run
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that way so we've got some pallet racking here
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and we've got some assembly areas and
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so on going over here what are some of the things
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that we're trying to achieve with our warehouse let's just start with
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that let's start with the end in mind
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and I always like to think of this as a bit of a triangle
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because there's three things we're trying to achieve one is we
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want to be cost -effective we want to operate with you
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know a fair labor cost inventory cost rental cost building cost whatever it is maintenance cost we want to try
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and keep the cost down as much as possible level with
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that we've got the customer service we want to be providing
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a good service to our customers whether they be internal or external.
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And then a very strong third one, some would of course argue that it should be number one, is safety.
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So let's bear in mind those three things as we go through some of the common issues
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and we'll have a look at how these issues impact cost, service and safety.
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One of the most common issues that people are faced with with their warehousing is a lack of capacity.
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So let's just stick capacity up here and think about the things
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that impact our ability to really utilize this space well
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and remember of course with warehousing we're not just looking at
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the footprint we're looking at the height as well we want to utilize
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that cubic capacity so number one of course is inventory
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and whenever anybody says to me look we're running out of
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warehouse space we've got to reconfigure our warehouse we've got to
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get another warehouse I always say have you looked at the inventory
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because most organizations
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that I've worked with over the last 30 years carry quite a bit of slobics slow obsolete
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and excess stock and of course it's that old issue
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that no one wants to write it off
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so i know it's a bit 101 but
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if you're running out of warehouse space look at what you've
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got in there have you got any slobics have you got stuff
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that shouldn't be in there you'd be amazed at what ends up in warehouses the owner's boat or two
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records from the office stuff
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that could be off -site in a much cheaper storage location it's just cluttering the place up
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so have a look at what you're storing is the key to begin with
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another thing in no particular order here have a look at your aisle widths and by
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that i mean the sort of face -to -face aisle width
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between your pallets uh maybe you're operating at 3 .5 meters
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or less or more you know a big industrial warehouse might be operating at five meters
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because you've got very large pieces of equipment being moved in and out.
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One of the, I was going to say easy, it's a pretty easy way to get more capacity into your warehouse.
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It's actually to narrow those aisles.
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You'll be saying, ah, but that means changing equipment and so on.
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Not necessarily.
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You may find that your equipment can operate in a slightly narrower aisle and over the sort of length of the building,
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if you're able to shuffle those aisles closer together, shuffle the racking closer together you can actually fit in more rows of racking
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and i've seen companies actually increase their capacity by 30
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and just doing
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that you may need to change some of the equipment i'm not talking about going to narrow aisle stuff
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that needs guide rails and things like that but things like our articulated forklifts if you're currently using counterbalance trucks
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reach trucks if you go to articulated forks you can get operate in a much narrower aisle
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and you're going to get more rows of racking in there without too much impact on productivity
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so have a look at your aisle widths there's another one next one
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which people often don't think of is have a look at the beam height
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so I have to scribble something else down here put up
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with my drawing imagine we are looking now this way
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and we're looking at the palette racking it's not a very thick pen is it
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we're looking at the pallet racking in this dimension and we've got the beams here
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make it a bit bigger on which sit our pallets
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and we've got some big pallets and we've got some little pallets
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and we've got some more big ones hopefully you're seeing where i'm going with this it's always interesting
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when i go and see a new client's warehouse
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and i like to go up to end of the warehouse
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and look across the racking through the racking and
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if there are lots of holes in the racking
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if you can see all the way through to this wall
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because of all these air gaps let's put those in another
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color you know there's all these either full pallet slots empty
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or more importantly you've got all these very small pallets with lots of gaps above them that's a good indication
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that your beam heights are probably worthy of adjustment
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and what i mean is these beam heights can go up
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or down maybe the product range has changed over time maybe you've got less full pallets now
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or maybe the you know the pallets have gone from 1 .5 meters high to 1 .8
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or something like that just check
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that the beam heights are appropriate for your pallet configurations it's
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not something you want to be changing every day of the week of course
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but after a few years this can get out of kilter
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and you can find lots
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and lots of extra space just by having a look at those beam heights
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and making sure they're more appropriate the next thing I want to talk about is travel your people
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and what tends to happen
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when they are picking product of course as they are traveling up
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and down the warehouse depending on the type of picking methodology
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you're doing whether you're doing wave picks batch picks individual picks
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but let's just say for a minute that you're picking an order
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and you're picking something here and then you have to go around
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and pick here you might be on a forklift you might
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be on some sort of ride -on piece of equipment
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and what we're trying to do is to minimize that travel time
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because that travel time is dead time it's it's wasted time to a degree
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and the way that we do that is to make sure
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that we understand our product ABCs
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which are the fast movers the A's the less fast movers the B's
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and the slower movers C's and even the dead stock the D's and we want to try and get
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let me get a different color here we want to try
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and get all of the A's let's say this is our
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inbound
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and outbound two simple docks here we want to get all
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of our A's kind of you know an egg shape like
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that why because we're going to minimize the distance going to
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and from inbound outbound and
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so on we're not going up to the top of the
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warehouse all the time to pick product that's easier said than done
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if you have a very simple product range
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and quite a simple warehouse you can people tend to know
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which are the fast movers so you can group those nearer the dispatch area
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makes it easier for picking faster for picking just a tip though don't put lots of products
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that are very similar next to each other so this is not an advert for these pens or cover the brands
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but you know don't put the green ones next to the
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blue ones it can be very easy to to pick the wrong ones you know try
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and put a different product in between them a little bit of a tip
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and don't put all the very fast movers together
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because you'll create congestion around the picking
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if you've got a more complicated product range
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and a more complex warehouse operation then what you want to do is to have a look at slotting
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so the simple thing is just to understand your ABCs
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but then you might want to go through a slotting exercise
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and I've mentioned this a few times on the channel what
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is slotting it's basically a little bit like putting food it in your fridge
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so if you can imagine this is the prime real estate down near the dispatch the inbound
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and the dispatch we want to keep our fast movers here
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and if you think about what's in your fridge what's in the door of your fridge
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if i looked in the door of my fridge it's going to be milk butter eggs things
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that i go to frequently that's exactly what you should be
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doing in your warehouse the frequently picked items should be closer to the inbound
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and outbound the less used items i was going to say
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that half finished in a baked beans
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or whatever is down the back the things
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that you don't don't go to very often down the back
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and also high up
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so this this is a slower area to get to we
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want to be down the back for the slow ones
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or up high for the slow ones
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because we have to think in travel terms not just of horizontal
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but vertical as well so we're trying to minimize travel distance a key one
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and then we also want to be trying to minimize congestion
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and how do we do
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that I see a lot of warehouses where they don't have enough operating areas near the inbound
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and outbound you know they try to cram in this happens
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particularly with smaller warehouse they try to cram in as much capacity as possible
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and there isn't enough working area
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so we've got product coming in here we've got to lay
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it down for checking before we're putting it away we've got
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product here awaiting waiting to go out waiting loading we've got to lay
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that down and have that all that checked we need space to do that
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very very roughly if you want a rule of thumb if we've got a 10 000 square meter warehouse
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and this is very rough how much of that area should be operating space probably 25 to 30
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in any warehouse so it gives you an idea and while we're talking about capacity
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let me just mention another sort of rule of thumb which is really important and that is how much to put in.
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how full is your warehouse when it's actually full so
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if we use this 10 000 example again imagine you've got
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10 000 pallet positions in the warehouse how many pallets can you store
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is it 10 000 no it's not we generally work on
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for normal pallet racking adjustable pallet racking single deep you would
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work on maybe 85 percent utilization of slots pallet slots
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so your 10 000 pallet slots will actually give you about eight and a half, maybe 9 ,000 pallet locations.
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Why?
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Think of it a little bit like a multi -story car park, a very busy multi -story car park.
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We've got 10 ,000 car spaces.
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Imagine you're going to the airport or something and trying to find a parking spot.
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If there's 10 ,000 cars in there, it's gridlocked.
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You can't move.
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It's exactly the same with a warehouse.
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You've got to have gaps for people to be moving in and out.
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You've got to be taking product from you know longer term storage down to replenishment for picking
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you need space to move around just like in a car park
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so you can't really have a hundred percent full just as
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a matter of interest maybe comment down below what's the maximum
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capacity you have ever seen in a warehouse the maximum capacity utilization i've seen 110 percent
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so coming back to our 10 000 pallet example how does
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that work how do you get 11 000 pallets in a
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10 000 pallet slot warehouse well they were storing down the aisles i bet lots of you watching have seen
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that oh we've just had an inbound shipment
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and it you know the aisles are chocker block we're waiting to put it away
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that is it's a bit like going shopping in your supermarket you know
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and all the replenishers are in there with trolleys restacking the shelves and you're trying to do you're shopping.
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It's exactly the same in a warehouse.
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So that brings us on to a point, you know, in terms of congestion about shift patterns and things like that.
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Make sure that you're not falling over each other.
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And that's an absolute classic one.
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So there we go.
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I'll just mention that in terms of congestion.
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One last one, a very simple little graph here.
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Let's say you're working Monday, Tuesday, Wednesday, Thursday, Friday.
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Have a look at the, it's a good tip to ease your labour costs, have a look at the number of orders being dispatched by day.
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So for example, you might have Monday's a busy day
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and then it eases off and then Wednesday's quiet and Thursday gets a bit busier and Friday's really busy before the weekend.
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That's always an opportunity as well to reduce costs in a warehouse.
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Have a look at how you can smooth that out and of course the same happens for inbound and outbound.
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Look at your inbound movements, look at your outbound movements and see if there's some way of smoothing
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that the last thing I wanted to mention was KPIs
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because people are always asking you about KPIs for their warehouse do comment down below your favorite warehouse KPIs but
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if you wanted me to give give you some off the
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top of my head I would say pick rates pick rates per hour either you know individual
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or lines per hour actual picks per hour
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or lines per hour is a classic one you need to be able to monitor productivity of your pickers.
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I would have a look at cost per order throughput or cost per line throughput.
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I would have a look at some sort of utilisation of capacity and I would have a look at some accuracy figures,
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either picking accuracy or inventory accuracy, really, really important.
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So four KPIs there.
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Okay, so there we go.
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Some quick tips on warehousing.
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these are very common issues that we see when we're doing warehouse audits for our clients
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some of them are relatively easy to fix i mean i could talk about another 10
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but these are the really common ones
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that you should be able to fix yourself
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and remember always start with the end in mind what are
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you trying to achieve in terms of cost in terms of service enhancing safety and then work back from that.
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Thanks for watching.
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See you next time.
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¿Por qué practicar el speaking con este video?
Este video sobre problemas comunes en almacenes es ideal para tu práctica de speaking para el IELTS o para mejorar tu fluidez en contextos laborales. La conversación es clara, con vocabulario técnico pero accesible, y aborda temas prácticos que fomentan el uso de estructuras funcionales (como explicar soluciones o analizar impactos). Al usarlo para shadowing (imitar la pronunciación y el ritmo), entrenas tu oído y tu capacidad de responder en situaciones reales, lo que es clave para exámenes o entornos laborales en inglés. Además, al aprender inglés con videos como este, combinas la adquisición de vocabulario específico con la práctica de la expresión oral.
Gramática y expresiones en contexto
- "We're not going to be going through everything": La forma continua del futuro (be going to + be + gerundio) se usa para enfatizar una acción en progreso en el futuro. Útil para explicar planes detallados.
- "have you looked at the inventory?": Preguntas en forma de confirmación con "have you" son esenciales para el speaking. Ayudan a involucrar al oyente y estructurar argumentos (ej: "¿Has considerado...?").
- "it's a pretty easy way to get more capacity": "Pretty" como adverbio para suavizar ("bastante") es muy común en el inglés coloquial. Mezcla formalidad con naturalidad, útil para el IELTS.
Trampas comunes de pronunciación
En el video, palabras como "warehouse" (almacén) suelen ser difíciles: la pronunciación correcta es /ˈweərhaʊs/, no "werhause". Otra trampa es "pallet racking" (/ˈpælɪt ˈrækɪŋ/), donde se debe enfatizar la "t" de "pallet" y evitar el "e" final. Además, el ritmo de frases largas como "we want to operate with a fair labor cost inventory cost..." requiere pauses breves después de "cost" para no perder la claridad. Usa un sitio de shadowing o una app de shadowing para practicar la imitación exacta de estos sonidos y ritmos.
Gramática en este vídeo
Las estructuras que más usa el hablante, con las palabras exactas del vídeo:
| Estructura | En el vídeo |
|---|---|
| Present perfect have/has + participio pasado — una acción pasada que sigue importando ahora | I've worked · i've seen · has changed |
| Voz pasiva be + participio pasado — importa lo que ocurre, no quién lo hace | be cost · are faced · be amazed |
¿Qué es la Técnica de Shadowing?
Shadowing es una técnica de aprendizaje de idiomas respaldada por la ciencia, desarrollada originalmente para la formación de intérpretes profesionales y popularizada por el políglota Dr. Alexander Arguelles. El método es simple pero poderoso: escuchas audio en inglés nativo y lo repites en voz alta de inmediato, como una sombra que sigue al hablante con solo 1-2 segundos de retraso. A diferencia de la escucha pasiva o los ejercicios de gramática, el shadowing obliga a tu cerebro y músculos de la boca a procesar y reproducir simultáneamente patrones de habla reales. Las investigaciones muestran que mejora significativamente la precisión de la pronunciación, la entonación, el ritmo, el habla conectada, la comprensión auditiva y la fluidez al hablar, convirtiéndola en una de las metodologías más efectivas para la preparación del IELTS Speaking y la comunicación en inglés en el mundo real.