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Hello everyone and welcome back to Mr. English Channel, where learning English is easy and fun.
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Hello everyone and welcome back to Mr. English Channel, where learning English is easy and fun.
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I'm Emily.
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Hello Emily.
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It is so wonderful to be here with you and all our listeners today.
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I am feeling very energized and ready to talk.
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I can see that, Paul.
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You have a big smile on your face.
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Did you have a good morning?
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I did, actually.
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I woke up early, I exercised, and I even had time to read a little bit of my book.
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Wow, that sounds like a very productive morning.
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You are the perfect person for our topic today.
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Well, it's not always like this, Emily.
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Believe me, I have many days where I feel like I am running but never arriving.
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I think everyone feels like that sometimes.
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Today, we are going to talk about time management in our real lives.
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That is such a useful topic.
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We all have the same 24 hours, but sometimes it feels like some people have 48.
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It really does.
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And you know, Paul, I have a special little secret about time.
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It's a very small trick that changed how I start my day.
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A secret?
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Oh, I love secrets.
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Can you tell me now?
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I'm very curious.
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Not yet.
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I want to share it at the end of the episode.
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It's a nice surprise for our listeners who stay with us.
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Ah, okay.
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I will wait.
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You are very good at keeping me interested, Emily.
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I try.
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So, Paul, tell me about your morning.
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You said you woke up early.
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What time?
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My alarm clock went off at 6 o'clock.
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Usually, I hit the snooze button five times, but today, I just stood up.
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6 o'clock.
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That is very early for me.
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I usually wake up at 7.30.
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7.30 is a good time too.
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But if I wake up at 6, I feel like I own the day.
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I have time for myself before work starts.
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That's a great way to put it.
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Owning the day.
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When I wake up late, I feel like the day owns me.
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Exactly.
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I am just reacting to things.
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My phone rings, I check emails, and suddenly it is noon.
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That is the big problem, isn't it?
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The phone.
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It is a huge time thief.
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A time thief.
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What a great expression.
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It really does steal our minutes and hours.
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I notice that if I check social media in the morning, I lose 20 minutes immediately.
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It feels like two minutes, but the clock says 20.
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I know that feeling so well.
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You look at one video of a cat, and then suddenly you are watching a video about how to build a house in the woods.
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Yes, it's a trap.
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So how do you manage your time when you have a very busy day at work?
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I started using a very simple list, just a piece of paper and a pen.
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I write down the three most important things for the day.
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Only three?
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That doesn't seem like a lot.
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I usually have a list of 20 things.
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That's the problem, Emily.
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When the list is too long, it's scary.
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We look at it and feel stressed, so we don't do anything.
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Hmm, you're right.
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I often look at my long list and decide to go get another coffee instead of working.
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Exactly.
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But with three things, I can focus.
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I say to myself, Paul, if you do these three things, the day is a success.
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I like that.
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It's about quality, not quantity.
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What happens if you finish the three things early?
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Then I can do more.
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But the pressure is gone.
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It makes me feel much more relaxed and confident.
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That is a very smart strategy.
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I think I will try that tomorrow.
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My list is usually a mess of small things and big things.
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You should try it.
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And I also try to do the hardest thing first.
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Do you know the expression, eat the frog?
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Eat the frog?
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No. That sounds terrible.
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Why would I want to eat a frog?
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It just means doing the most difficult or unpleasant task first thing in the morning.
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Ah, I understand.
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Because if you do the hard thing first, everything after that feels easy.
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Yes, exactly.
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If I have to write a difficult report, I do it at 8am.
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If I wait until 4pm, I worry about it all day.
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That's so true.
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The worry takes up more time and energy than the actual work.
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It really does.
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It's like a heavy backpack you carry all day.
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Just put it down early.
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You are full of great ideas today, Paul.
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I'm feeling very motivated to organize my schedule.
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I'm glad.
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But wait, Emily.
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I have to ask.
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How do you handle distractions at home, since we both work from home sometimes?
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Oh, it's very difficult.
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The laundry is there, the kitchen needs cleaning, and my cat wants to play.
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The cat is the boss of the house, I'm sure.
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He definitely is.
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I have to set a timer.
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I tell myself I will work for 25 minutes and then I can play with the cat for 5 minutes.
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Oh, I heard about that.
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Is it called the Pomodoro technique, like the tomato?
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Yes.
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Pomodoro means tomato in Italian.
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It's because the inventor used a kitchen timer that looked like a tomato.
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That's so funny.
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I use my phone timer, but maybe I should buy a tomato timer.
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It sounds more fun.
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It is fun.
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Those 25 minutes are very focused because I know a break is coming soon.
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I think the break is the most important part.
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Our brains get tired if we work for three hours without stopping.
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Definitely.
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When I don't take breaks, I start making mistakes.
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Simple mistakes like spelling words wrong or forgetting an attachment in an email.
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I do that too.
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Or I read the same sentence five times and I don't understand it.
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That's a sign.
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Your brain is saying, Emily, please go look at a tree for five minutes.
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Looking at a tree is much better than looking at a screen.
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Speaking of screens, if you are enjoying this conversation and finding these tips helpful, Don't forget to like the video and subscribe to the channel.
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Yes, and share it with a friend who is always late or always busy.
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It helps us a lot when you support the Mr. English channel.
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And we have a little challenge for you today.
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If you are still listening, please comment the word clock in the comments below.
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Clock.
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I like that.
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It shows us you are practicing your English and focusing on our talk.
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It really does.
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So Paul, let's talk about something else.
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What about no?
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Is it hard for you to say no to people?
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Oh, Emily, it is the hardest thing for me.
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I want to help everyone.
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I want to say yes to every meeting and every coffee.
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I am the same way.
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But when we say yes to everyone else, we are saying no to our own time.
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Wow, that's deep.
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I never thought about it like that.
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It's true.
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If a friend asks me to help them move furniture on a Tuesday when I have a big project, I should say no. But it feels rude, doesn't it?
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You want to be a good friend.
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It does feel a bit bad at first.
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But a real friend will understand.
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I can say, I can't help on Tuesday, but I can help on Saturday.
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That's a good compromise.
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You're still being a friend, but you are protecting your work time.
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Exactly.
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My Tuesday Emily needs to work so that my Saturday Emily can be relaxed and helpful.
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Tuesday Emily and Saturday Emily.
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You are like two different people.
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Sometimes it feels like it.
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time management is really just managing ourselves, isn't it?
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It is.
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The time doesn't change.
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We change how we act within the time.
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So let's think about the evening.
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How do you prepare for the next day?
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Does that help you save time?
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It helps so much.
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Every night I spend 10 minutes preparing.
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I choose my clothes for the next day.
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That's a classic tip.
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It saves that what-should-I-wear stress in the morning.
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Yes, and I put my house keys and my wallet in the same place every single night.
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Oh, that is a big one.
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I used to lose my keys every morning.
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I would spend 10 minutes looking under the sofa or in my coat pockets.
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It's so frustrating.
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You are ready to go, you're on time, and then no keys.
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And then you're late, you're angry, and the whole day starts badly.
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Exactly.
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Now I have a small bowl near the door.
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The keys go in the bowl.
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Always.
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A home for the keys.
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I love that.
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I started doing that with my umbrella, too.
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Now I never forget it when it rains.
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That's very smart, especially where we live because the weather changes so fast.
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It really does.
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So we have talked about lists, the eat the frog rule, the pomodoro technique, and say no. We have covered a lot.
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I feel like a time management expert now.
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But we're not perfect.
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Sometimes things go wrong.
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What do you do when your schedule breaks?
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Like when a meeting runs long or there's a lot of traffic?
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Yes, those unexpected things that destroy your plan for the day.
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I try to stay calm.
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I used to get very angry and stressed.
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Now I have buffer time in my schedule.
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Buffer time?
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What is that?
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It's like a cushion.
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I don't schedule my meetings one after another.
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I leave 15 minutes of empty time between them.
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Oh, that's brilliant.
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So if one meeting is 10 minutes late, you're still okay for the next one.
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Exactly.
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And if everything goes perfectly, I have 15 minutes to drink water or stretch my legs.
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I need more buffer time in my life.
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I always think things will take 10 minutes, but they always take 20.
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We are all optimists, Emily.
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We think we are faster than we really are.
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It's true.
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I think I can cook dinner in 15 minutes, but then I have to chop the onions, boil the water, and suddenly it is 45 minutes later.
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Cooking is definitely a time-optimist trap.
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It really is.
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Paul, I have a story about my friend Maria.
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Do you remember her?
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The one who is getting married?
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Of course.
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The garden wedding.
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How is the planning going?
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Well, she was very stressed last week.
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She had a thousand things to do for the wedding.
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I can imagine.
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Weddings are a lot of work.
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She was trying to do everything at the same time.
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She was calling the florist while she was looking at dresses online.
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Oh no. Multitasking.
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That is another time thief.
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Yes.
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I told her, Maria, stop.
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You are doing two things badly instead of one thing well.
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That is so true.
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Research shows that our brains cannot actually do two things at once.
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We just switch back and forth very fast.
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And it's exhausting.
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I told her to use your rule, the three important things.
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Did it help her?
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Yes.
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She decided that for one day, she only cared about the cake, the music, and the invitations.
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and the other 997 things
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they waited until the next day she felt so much better she even had time to have dinner with me that's
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a success story it shows that these tips work for big events and for daily life it really
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does time management is about feeling in control not about being a robot I agree I still want
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to have time to do nothing sometimes just sitting and thinking oh do nothing time is very important it's when our
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best ideas come to us I find that my best ideas for the podcast come to me when I am walking in the park, not when I am staring at my computer screen.
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Me too.
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We need that empty space for our creativity to grow.
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So, if you are busy, remember to schedule some nothing time too.
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It's a gift to yourself.
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That's a beautiful way to say it, Paul.
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A gift of time.
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Well, Emily, I think we are getting close to the end of our talk.
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Time flies when we are talking about time.
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It really does.
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But wait, I haven't forgotten.
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I promised a secret tip at the beginning.
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Yes, I have been waiting for 30 minutes for this.
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I am ready.
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What is your secret trick?
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Okay, here it is.
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It's called the two-minute rule.
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The two-minute rule?
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Tell me more.
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How does it work?
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It's very simple.
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If a task takes less than two minutes to do, you must do it immediately.
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Don't put it on a list.
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Don't think about it.
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Just do it.
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Less than two minutes, like washing a coffee cup?
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Yes, or sending a very short email, or hanging up your coat, or putting a paper in the trash.
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Hmm, I usually leave those small things for later.
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I say, I'll do that this evening.
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But then those small things grow.
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Suddenly you have ten two-minute tasks, and that's 20 minutes of work.
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It feels heavy.
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I see.
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But if I just do it now, it's gone.
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My brain doesn't have to remember it.
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Exactly.
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It keeps your environment and your mind clear.
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It's amazing how much it changes your day.
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That is a fantastic tip, Emily.
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Simple, fast, and very effective.
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I am going to start using the two-minute rule right now.
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Well, maybe after we finish the episode.
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Right, right.
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Finishing the episode is a 10-minute task, so I must stay focused.
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Good job, Paul.
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You are learning fast.
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Thank you.
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I really enjoyed this conversation today.
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It made me think about my habits.
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Me too.
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It's always good to reflect on how we spend our lives, because our time is our life, really.
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That's very true.
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Every minute is a little piece of our story.
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Well, everyone, we hope you enjoyed this episode about time management.
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We hope these tips help you feel more relaxed and productive.
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Yes.
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Thank you for spending your valuable time with us today.
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We appreciate it so much.
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Don't forget to subscribe to the Mr. English channel so you don't miss our next chat.
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We have many more interesting topics coming up.
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And please give this video a big like if you found Emily's two-minute rule or my eat-the-frog tip useful.
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And tell us in the comments, what is your favorite way to save time?
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Or what is your biggest time thief?
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We love reading your stories.
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It makes us feel like we're all learning together.
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It really does.
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Well, I have a two-minute task now.
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I need to go put my coffee cup in the kitchen.
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And I need to go look at a tree for five minutes.
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Perfect.
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Have a wonderful day, everyone.
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See you in the next episode.
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Goodbye.
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Bye for now.
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