Shadowing Practice: Effective Team Meetings - Getting it Right - Learn English Speaking with Video

Welcome everybody today to today's team meeting.

Thank you very much for attending.

We are due to run today from 2.30 until 3 o'clock, so I am aware that we're quite tight on time, so I have put together an agenda for us to work through

so that we can get through the topics that we need to cover.

As we have a rotational minute taker at all of our meetings, Morgan will be taking the minutes of today's meeting.

Amy, you'll be taking the minutes at our next meeting, so thank you.

As I've said before, this is a great chance to kind of hone those minute-taking skills, so please do take up this opportunity in an informal setting that we're in at the moment.

So our first agenda item then is apologies.

So I do have apologies from Emma.

She's unable to attend today as she's already at another meeting this morning.

I don't have any apologies from Charles.

Has anybody seen him?

Yeah, I did see him in the kitchen making a cup of tea, so I'm sure he won't be long.

That's fine not a problem we are quite short of time

so I am going to make a start on the meeting anyway

if that's okay our second agenda item then is team updates

so we're just going to spend a couple of minutes providing

a bit of an update to each other on our key priorities

and work that we've got going on at the moment Morgan could we start with you please yes

so I've completed my blog so

that will go up soon the present place on shoes that's okay

and we're just having a bit of an update at the moment on people's key priorities

and where they're at with their work.

So Morgan's just giving us his update first.

Yeah, so I've completed my blog and that will go online soon.

The apprentice networking events were set up and took place on Tuesday.

The reports had no errors, which is really good.

And that's all my updates for this week.

Okay, fantastic, thank you very much.

Amy, could we have your update please?

Yeah, so just to say that the Welcome to Kill is at full capacity, so we'll need to get another one.

Yeah, and that concludes my update.

Fantastic, that's brilliant, thank you very much Amy.

Charles, can we have your update please?

Yeah, I thought I'd take the opportunity to give her an update on our project plan, so what actions we have.

If you've got any comments or any feedback, if you want to get in touch with me, then I'll be able to put them on board.

Lovely.

Thank you very much Charles for that update.

I do have a bit of an update as well.

So I went to a meeting on Monday and we discussed some new training that we're going to be providing.

Finally, I do have a strategic update to give to you, but that's part of a wider team update.

I will do that following a wider team meeting that was going to take place in a couple of weeks.

Has anybody got any questions at all regarding any of those updates?

No, thank you.

So we'll move on to Agenda Item 3, the OD Operating Plan.

I did issue you all this in our last team meeting and ask you all to have a look at it, so thank you very much because I do know that you've done that.

This is a great document now so

that we can use this as showing what we've got going on in the coming year

and our provision that we're going to be providing.

Has anybody got any questions at all about this document?

No, just feedback, but I think it's a really good dynamic document

and I think it will help us plan things throughout the year.

Fantastic, lovely, thank you very much.

But can I just ask, how does it meet the appraisal objectives?

So the tasks that you are completing within the document, they are individual tasks but I will build

that into the appraisal meeting as part of the wider objectives that you were set in your last meeting.

Thank you.

Yeah, does that make sense?

Yeah, thank you.

Lovely.

Any more questions at all?

No. No. Okay, if we could move on to our next agenda item then which is the OD website.

Amy have you got an update on that?

Yeah so just to say that the OD website is due to go live next month.

I've made some updates in terms of the program of events it's going to be continually updated

so staff can see what workshops are going to be booked in on an ongoing basis.

That sounds fantastic thank you very much I have seen it

and it does look really good is there anything that we need to do to help you with that or?

It'd be really useful if you could just take some time out just to review it

and see if there's any issues and queries

and just to get back to me

that would be great thank you no problem morgan could you drop

that down as an action for everybody please for the next meeting and then we'll update amy during our next meeting

um our next agenda item then workshop numbers morgan could you

provide an update on those please yes i have the workshop numbers for the month ahead

so um we've got inclusive leadership on the 5th with 10

booked to date um assertiveness is on the 7th with 12

booked um on the 19th we have excel introduction with only three.

I'm not sure what you want me to do with that one.

I deliver that workshop so if we can perhaps give it a week

and review it at the next team meeting that would be really good.

Yeah I'll make an answer to review it next week.

We have career planning on the 22nd which has eight people, so we can review that again next week.

And the final one is project management on the 29th.

It's fully booked and we're five people on the waiting list.

Well, I deliver on that workshop, Morgan, so could we look at getting another one booked in for the beginning of next month, please?

Yeah, that's why I'm making a note.

That's all the numbers for the next four weeks and any queries in the meantime, just let me know.

That's great, lovely.

Thank you very much, Morgan, for providing that update.

So our final agenda item then is any other business.

So has anybody got anything they want to bring up or discuss that we haven't already mentioned?

As you all know, I sit on the charity committee

and we've been asked to come up with some creative ideas for events to run next year.

So I thought maybe as we're all together, we could take the opportunity to brainstorm a few things to take forward.

OK, I think that's a great consideration that we need to make.

I would love to get involved in some of those events.

I don't think we have the time to look at that today, unfortunately, because we are quite short on time.

Morgan could you put

100

that down as an action please for us to look at ready for the next meeting

101

and if we could all look into that and get back to Charles

102

when we meet again that would be great is

103

that okay yeah that's really good thank you lovely thank you

104

is there anything anybody else wants to mention no no okay

105

that's everything from me I don't have anything else to add

106

except thank you very much for all your hard work and

107

if we could all meet again next week

108

that would be lovely I will be in touch to extend

109

that meeting so that we have enough time to allow for the discussion on the charity events.

110

Morgan if you could circulate the actions by the end of the day

111

that would be great so we've all got time to look at those ready for the next meeting.

112

Thank you very much for attending everybody.

113

Thank you.

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