ฝึกพูดภาษาอังกฤษด้วยเทคนิค Shadowing จากวิดีโอ: Business English for Accounts Payable (Free PDF) - Essential Phrases and vocabulary

In today's class, we're diving into the world of accounts payable.

⏸ หยุดชั่วคราว

ความเร็ว:

180 ประโยค

หากประโยคสั้นหรือยาวเกินไป กดที่ Edit เพื่อปรับแก้

In today's class, we're diving into the world of accounts payable.

You can use what you learn in this class to better communicate with your colleagues and explain your process to auditors,

senior management, and advisors.

Specifically, we'll cover the following three areas.

Firstly, how to explain the process from procurement all the way up until payment.

Secondly, phrases that we can use when there is a payment delay.

And thirdly, the most common errors an accounts payable officer will have,

and the language you can use to deal with them.

Welcome to the channel where you learn the business English skills you need to succeed.

If you haven't already, please hit the subscribe button,

tick that notifications button as it helps me grow my channel

and you'll also stay up to date with any new videos I release.

All the phrases that we learned today,

I've put them into a PDF file and you can download that in the link below.

So let's jump into our first topic.

So our first topic is how to explain the accounts payable process from procurement all the way to payment.

So what does that mean?

We want to understand the process of how our company purchases either a good

or a service and then understand the steps to payment.

So I'll give you the phrases that you'll need at each stage of that process.

The first step is the procurement or purchasing stage.

This happens before any goods or services are purchased and the following steps occur.

So the procurement officer would send a request to the supplier for a quote and they would say something like this,

could you please send me a quote for the following

and then they would list the product or service that they need

and then they would wait for the supplier to send the quote

and a quote is an estimated price of a service or product.

Generally the procurement officer sends two

or three other suppliers an email requesting a quote as well

and the procurement team would then choose the best quote and usually this is based off price.

The second step would be to create a purchase order or PO once we have selected the best quote.

Now PO is the name of the document we use to initiate our process internally.

It contains the supplier's name,

a list of the goods or services and the costs.

So the procurement officer would say I raised or created a purchase order.

Step number three is then the approval of of the purchase order.

So the PO is then sent to the appropriate approver per the approval matrix.

So that's a key term, approval matrix.

And that's the document that shows the approvers in the organization and their approval limit.

For example, the manager can approve expenses up to $100,000 and the CFO approves amounts over $100,000.

So that document that specifies the person and the limit is what we call the approval matrix.

The phrase the procurement officer would use here would be,

I submitted or sent the PO for a new computer for approval.

The approver would then look at the PO and ask the following question.

Is the vendor set up in our system?

Here set up means do they exist in the system?

Did the procurement team request two or three other quotes?

What are the payment terms.

This means when do we need to pay the invoice?

Is it five days, 15 days, or 30 days, etc?

Is this cost in the budget?

Or does the PO match the quote?

So here match means to be the same.

After the PO is approved,

our step four is to send that to the supplier.

The supplier then prepares the order and delivers the product or completes the service.

Step six is the delivery note.

So if we ordered a product,

we will receive a delivery note from the person that delivers the product or service.

So the procurement team would ask themselves the following question.

Does the delivery note match the original quote?

If there is a discrepancy,

they may use some phrases like there are some products

that are missing or this is not what we ordered

and then you would show them the specific thing you ordered and that concludes the procurement phase.

So the next phase is the invoice processing stage.

So here we can use phrases like these.

I have received the invoice.

I have completed our three-way match process.

So this means to match the PO,

delivery note and invoice to see if they are all the same.

If they are not, you can say there's a discrepancy between the invoice and PO,

which means they are different and shouldn't be.

At the end of class we'll look at what to say when there is a problem.

I have coded the invoice which means to allocate the invoice to a general ledger code in the system.

I have put, recorded, entered the invoice in the system so they're the verbs you would use.

I have submitted, sent the invoice to the manager for approval.

The invoice is marked for payment in the next payment cycle on

and then we would specify the date

or we could say payment will be made in the next payment run

which is on and then we would specify the date

so next cycle payment run they mean the same thing it's

when you pay all your invoices so after the invoice has been approved this is

when we start to make payment so we can use the following phrases.

The invoice is ready for payment.

We process payments on a net 30 basis,

meaning 30 days after the invoice date.

The vendor has requested early payment.

The payment will go out in Friday's payment run,

means we will pay the invoice on Friday or I will make payment on Friday.

We're making the payment via bank transfer.

The remittance advice will be sent once the payment is complete.

So the remittance advice is the document you send to your supplier that has the information related to the payment you're making,

such as the invoice number and the amount,

etc. It helps your supplier reconcile your payment to their invoices.

And we need to update the vendor's banking details.

So perhaps the bank details in the system doesn't match the invoice or the supplier sent you a request to change them.

Our second part of the class is when there is going to be a late payment.

So that happens from time to time.

100

But what's important is to communicate clearly to your suppliers

101

and to people in your organization who deal with those suppliers in an effective and professional way.

102

So we can use phrases like these.

103

The payment is on hold due to missing documentation.

104

So if something is on hold, it means it's paused.

105

We haven't received the original tax invoice yet.

106

The invoice amount doesn't match the PO.

107

There's a discrepancy we need to resolve first.

108

The banking details need to be updated in our system.

109

We're still waiting for internal approval.

110

the invoice missed the payment cutoff or cutoff date for this week.

111

It will be paid in the next payment cycle on and then we would specify the date.

112

So payment cutoff means if we have a date where all invoices must be received

113

and it is received after that date we would not process them.

114

We call that the cutoff date.

115

For example, if the last day to receive invoices is on a Wednesday and the supplier sends on a Thursday,

116

we can say they missed the payment cutoff or cutoff date.

117

There was a delay in the invoice processing workflow.

118

We've escalated the issue to the approving manager team.

119

Escalate means to refer to a person with more authority or seniority.

120

We are aiming to complete the payment by next Friday.

121

So aiming means it is our intention to do something,

122

but it's not 100% guaranteed.

123

We sincerely apologize for delay.

124

Thank you for your patience while we sort this out.

125

If you don't know what sort out means,

126

it's a phrasal verb that means to resolve an issue.

127

I made a video explaining how to use phrasal verbs to describe problems and solutions.

128

I'll leave the link at the end of the video for you.

129

I'll follow up and get back to you as soon as possible.

130

Two more phrasal verbs here.

131

So follow up means to remind someone to do something and get back to you is the other phrasal verb,

132

which means to reply or advise you in the future generally because you are waiting for information.

133

Payment has been rescheduled for the next payment run on XYZ.

134

We're experiencing a backlog of invoices at the moment and a backlog means accumulated invoices that you haven't processed.

135

And that's because maybe you are away for a period of time,

136

or because you receive more invoices than usual,

137

and that's why they have accumulated.

138

Mistakes happen, and that's all part of life,

139

which brings us to our final subject for today,

140

which is common accounts payable mistakes,

141

and how to deal with them professionally.

142

So we can use phrases like these.

143

The invoice was entered with the wrong amount.

144

I made a typo when I put the invoice in the system.

145

So it's a little bit informal,

146

but a typo means you made a mistake entering the invoice in the system.

147

You could also say it was a typo.

148

If you want to sound a bit more professional,

149

you could say I put the wrong and then you specify whether it was the invoice number,

150

the amount or the code in the system.

151

We can also say it was assigned,

152

allocated, put to the wrong vendor.

153

So they're the verbs we use with vendor.

154

Or the payment was made to the incorrect bank account.

155

The same invoice was entered twice.

156

It's a duplicate.

157

We accidentally paid the wrong invoice number.

158

The tax was calculated incorrectly

159

The invoice was missed in the last payment cycle The invoice was not coded to the correct GL account

160

We used the wrong currency for the payment

161

The approval was not completed on time So there are our problems What are some phrases we can use to correct them?

162

Thanks for pointing that out I'll fix it immediately.

163

So if you point something out,

164

you're bringing attention to something.

165

We've issued raise a credit note to reverse the entry.

166

I've updated the vendor profile with the correct information.

167

The issue has been logged with IT support,

168

meaning we've sent the problem to the IT team to try and correct.

169

We've flagged the error to prevent it happening again.

170

We'll make a manual payment to correct this.

171

Please send us the corrected invoice.

172

We've contacted the supplier to arrange a refund.

173

We'll reconcile the error during the month-end closing.

174

And that's our lesson for today.

175

it's always important to reflect on what we've learned

176

and the things we've learned today were our process from procurement until payment

177

and the key phrases and terms we can use to help us describe each phase.

178

If you like the video,

179

please hit the like button,

180

leave a comment below with any phrase related to accounts payable and I will correct it for you.

TRENDING

ยอดนิยม

เทคนิค Shadowing คืออะไร?

Shadowing เป็นเทคนิคการเรียนรู้ภาษาที่ได้รับการรับรองทางวิทยาศาสตร์ พัฒนาขึ้นสำหรับการฝึกนักแปลมืออาชีพ วิธีการนี้เรียบง่ายแต่ทรงพลัง: คุณฟังเสียงภาษาอังกฤษจากเจ้าของภาษาและพูดตามทันที — เหมือนเงาที่ตามผู้พูดด้วยช่วงเวลาห่าง 1-2 วินาที การวิจัยแสดงว่าเทคนิคนี้ปรับปรุงความแม่นยำในการออกเสียง ทำนองเสียง จังหวะ การเชื่อมเสียง การฟังเข้าใจ และความคล่องแคล่วในการพูดได้อย่างมีนัยสำคัญ

☕ เลี้ยงกาแฟเราสักแก้ว

ShadowingEnglish ยังคงเปิดให้ใช้งาน ฟรี 100% ได้ด้วยการสนับสนุนจากคุณ ค่าใช้จ่ายสำหรับเซิร์ฟเวอร์และ AI นั้นสูงมาก — กาแฟของคุณช่วยให้เราเดินหน้าต่อไปได้! 🙏

บริจาคผ่าน PayPal

ShadowingEnglish.com – ฝึกพูดภาษาอังกฤษแบบ Shadowing

ฝึกพูดภาษาอังกฤษด้วยเทคนิค Shadowing จากวิดีโอ: Business English for Accounts Payable (Free PDF) - Essential Phrases and vocabulary

ยอดนิยม

เกี่ยวกับบทเรียนนี้

คำศัพท์และวลีสำคัญ

เคล็ดลับการฝึกฝน

เทคนิค Shadowing คืออะไร?

ฝึกพูดภาษาอังกฤษด้วยเทคนิค Shadowing จากวิดีโอ: Business English for Accounts Payable (Free PDF) - Essential Phrases and vocabulary

ดาวน์โหลดแอป

เกี่ยวกับบทเรียนนี้

คำศัพท์และวลีสำคัญ

เคล็ดลับการฝึกฝน

เทคนิค Shadowing คืออะไร?