Практика Shadowing: Business English for Accounts Payable (Free PDF) - Essential Phrases and vocabulary - Изучайте разговорный английский с YouTube
C1
In today's class, we're diving into the world of accounts payable.
180 предложений
Если предложения слишком короткие или длинные, нажмите Edit, чтобы их изменить.
1
In today's class, we're diving into the world of accounts payable.
2
You can use what you learn in this class to better communicate with your colleagues and explain your process to auditors,
3
senior management, and advisors.
4
Specifically, we'll cover the following three areas.
5
Firstly, how to explain the process from procurement all the way up until payment.
6
Secondly, phrases that we can use when there is a payment delay.
7
And thirdly, the most common errors an accounts payable officer will have,
8
and the language you can use to deal with them.
9
Welcome to the channel where you learn the business English skills you need to succeed.
10
If you haven't already, please hit the subscribe button,
11
tick that notifications button as it helps me grow my channel
12
and you'll also stay up to date with any new videos I release.
13
All the phrases that we learned today,
14
I've put them into a PDF file and you can download that in the link below.
15
So let's jump into our first topic.
16
So our first topic is how to explain the accounts payable process from procurement all the way to payment.
17
So what does that mean?
18
We want to understand the process of how our company purchases either a good
19
or a service and then understand the steps to payment.
20
So I'll give you the phrases that you'll need at each stage of that process.
21
The first step is the procurement or purchasing stage.
22
This happens before any goods or services are purchased and the following steps occur.
23
So the procurement officer would send a request to the supplier for a quote and they would say something like this,
24
could you please send me a quote for the following
25
and then they would list the product or service that they need
26
and then they would wait for the supplier to send the quote
27
and a quote is an estimated price of a service or product.
28
Generally the procurement officer sends two
29
or three other suppliers an email requesting a quote as well
30
and the procurement team would then choose the best quote and usually this is based off price.
31
The second step would be to create a purchase order or PO once we have selected the best quote.
32
Now PO is the name of the document we use to initiate our process internally.
33
It contains the supplier's name,
34
a list of the goods or services and the costs.
35
So the procurement officer would say I raised or created a purchase order.
36
Step number three is then the approval of of the purchase order.
37
So the PO is then sent to the appropriate approver per the approval matrix.
38
So that's a key term, approval matrix.
39
And that's the document that shows the approvers in the organization and their approval limit.
40
For example, the manager can approve expenses up to $100,000 and the CFO approves amounts over $100,000.
41
So that document that specifies the person and the limit is what we call the approval matrix.
42
The phrase the procurement officer would use here would be,
43
I submitted or sent the PO for a new computer for approval.
44
The approver would then look at the PO and ask the following question.
45
Is the vendor set up in our system?
46
Here set up means do they exist in the system?
47
Did the procurement team request two or three other quotes?
48
What are the payment terms.
49
This means when do we need to pay the invoice?
50
Is it five days, 15 days, or 30 days, etc?
51
Is this cost in the budget?
52
Or does the PO match the quote?
53
So here match means to be the same.
54
After the PO is approved,
55
our step four is to send that to the supplier.
56
The supplier then prepares the order and delivers the product or completes the service.
57
Step six is the delivery note.
58
So if we ordered a product,
59
we will receive a delivery note from the person that delivers the product or service.
60
So the procurement team would ask themselves the following question.
61
Does the delivery note match the original quote?
62
If there is a discrepancy,
63
they may use some phrases like there are some products
64
that are missing or this is not what we ordered
65
and then you would show them the specific thing you ordered and that concludes the procurement phase.
66
So the next phase is the invoice processing stage.
67
So here we can use phrases like these.
68
I have received the invoice.
69
I have completed our three-way match process.
70
So this means to match the PO,
71
delivery note and invoice to see if they are all the same.
72
If they are not, you can say there's a discrepancy between the invoice and PO,
73
which means they are different and shouldn't be.
74
At the end of class we'll look at what to say when there is a problem.
75
I have coded the invoice which means to allocate the invoice to a general ledger code in the system.
76
I have put, recorded, entered the invoice in the system so they're the verbs you would use.
77
I have submitted, sent the invoice to the manager for approval.
78
The invoice is marked for payment in the next payment cycle on
79
and then we would specify the date
80
or we could say payment will be made in the next payment run
81
which is on and then we would specify the date
82
so next cycle payment run they mean the same thing it's
83
when you pay all your invoices so after the invoice has been approved this is
84
when we start to make payment so we can use the following phrases.
85
The invoice is ready for payment.
86
We process payments on a net 30 basis,
87
meaning 30 days after the invoice date.
88
The vendor has requested early payment.
89
The payment will go out in Friday's payment run,
90
means we will pay the invoice on Friday or I will make payment on Friday.
91
We're making the payment via bank transfer.
92
The remittance advice will be sent once the payment is complete.
93
So the remittance advice is the document you send to your supplier that has the information related to the payment you're making,
94
such as the invoice number and the amount,
95
etc. It helps your supplier reconcile your payment to their invoices.
96
And we need to update the vendor's banking details.
97
So perhaps the bank details in the system doesn't match the invoice or the supplier sent you a request to change them.
98
Our second part of the class is when there is going to be a late payment.
99
So that happens from time to time.
100
But what's important is to communicate clearly to your suppliers
101
and to people in your organization who deal with those suppliers in an effective and professional way.
102
So we can use phrases like these.
103
The payment is on hold due to missing documentation.
104
So if something is on hold, it means it's paused.
105
We haven't received the original tax invoice yet.
106
The invoice amount doesn't match the PO.
107
There's a discrepancy we need to resolve first.
108
The banking details need to be updated in our system.
109
We're still waiting for internal approval.
110
the invoice missed the payment cutoff or cutoff date for this week.
111
It will be paid in the next payment cycle on and then we would specify the date.
112
So payment cutoff means if we have a date where all invoices must be received
113
and it is received after that date we would not process them.
114
We call that the cutoff date.
115
For example, if the last day to receive invoices is on a Wednesday and the supplier sends on a Thursday,
116
we can say they missed the payment cutoff or cutoff date.
117
There was a delay in the invoice processing workflow.
118
We've escalated the issue to the approving manager team.
119
Escalate means to refer to a person with more authority or seniority.
120
We are aiming to complete the payment by next Friday.
121
So aiming means it is our intention to do something,
122
but it's not 100% guaranteed.
123
We sincerely apologize for delay.
124
Thank you for your patience while we sort this out.
125
If you don't know what sort out means,
126
it's a phrasal verb that means to resolve an issue.
127
I made a video explaining how to use phrasal verbs to describe problems and solutions.
128
I'll leave the link at the end of the video for you.
129
I'll follow up and get back to you as soon as possible.
130
Two more phrasal verbs here.
131
So follow up means to remind someone to do something and get back to you is the other phrasal verb,
132
which means to reply or advise you in the future generally because you are waiting for information.
133
Payment has been rescheduled for the next payment run on XYZ.
134
We're experiencing a backlog of invoices at the moment and a backlog means accumulated invoices that you haven't processed.
135
And that's because maybe you are away for a period of time,
136
or because you receive more invoices than usual,
137
and that's why they have accumulated.
138
Mistakes happen, and that's all part of life,
139
which brings us to our final subject for today,
140
which is common accounts payable mistakes,
141
and how to deal with them professionally.
142
So we can use phrases like these.
143
The invoice was entered with the wrong amount.
144
I made a typo when I put the invoice in the system.
145
So it's a little bit informal,
146
but a typo means you made a mistake entering the invoice in the system.
147
You could also say it was a typo.
148
If you want to sound a bit more professional,
149
you could say I put the wrong and then you specify whether it was the invoice number,
150
the amount or the code in the system.
151
We can also say it was assigned,
152
allocated, put to the wrong vendor.
153
So they're the verbs we use with vendor.
154
Or the payment was made to the incorrect bank account.
155
The same invoice was entered twice.
156
It's a duplicate.
157
We accidentally paid the wrong invoice number.
158
The tax was calculated incorrectly
159
The invoice was missed in the last payment cycle The invoice was not coded to the correct GL account
160
We used the wrong currency for the payment
161
The approval was not completed on time So there are our problems What are some phrases we can use to correct them?
162
Thanks for pointing that out I'll fix it immediately.
163
So if you point something out,
164
you're bringing attention to something.
165
We've issued raise a credit note to reverse the entry.
166
I've updated the vendor profile with the correct information.
167
The issue has been logged with IT support,
168
meaning we've sent the problem to the IT team to try and correct.
169
We've flagged the error to prevent it happening again.
170
We'll make a manual payment to correct this.
171
Please send us the corrected invoice.
172
We've contacted the supplier to arrange a refund.
173
We'll reconcile the error during the month-end closing.
174
And that's our lesson for today.
175
it's always important to reflect on what we've learned
176
and the things we've learned today were our process from procurement until payment
177
and the key phrases and terms we can use to help us describe each phase.
178
If you like the video,
179
please hit the like button,
180
leave a comment below with any phrase related to accounts payable and I will correct it for you.
Скачать приложение
ИИ-оценка каждого произнесённого вами предложения
TRENDING
Популярные
Почему стоит практиковать разговорный английский с этим видео?
Практика разговорного английского через видео, посвященные специфическим темам, таким как бухгалтерский учет, предоставляет уникальную возможность для изучающих язык улучшить свои навыки общения в профессиональной среде. В этом видео вы научитесь описывать процесс от закупки до платежа, а также узнаете полезные фразы для обработки задержек в платежах. Эти навыки помогут вам более уверенно общаться с коллегами, аудитором и руководством, что является важным аспектом в бизнесе. Используя Shadowing английский метод, вы сможете повторять услышанные фразы и улучшать свою произношение, что значительно повысит вашу уверенность в разговорной практике.
Грамматика и выражения в контексте
В видео используются несколько ключевых структур, которые являются важными для бизнес-английского:
- Could you please send me a quote for the following... — Эта фраза помогает вежливо запросить информацию и подчеркивает важность корректного общения в профессиональной среде.
- I raised a purchase order. — Использование правильных глаголов, таких как «raised» (вынес), помогает четко обозначить действия в процессе закупки.
- Is the vendor set up in our system? — Вопросительная форма помогает уточнить детали и важные аспекты работы с поставщиками.
Знание этих фраз и грамматических структур не только полезно, но и необходимо для успешного общения в сфере бухгалтерии. Используя метод shadowspeaks, вы сможете отработать эти выражения до автоматизма, что сделает ваше общение более естественным.
Общие ловушки произношения
Некоторые слова и фразы в видео могут оказаться трудными для произношения. Обратите внимание на следующие моменты:
- Procurement — это слово может быть трудным из-за ударения. Правильное произношение поможет звучать более профессионально.
- Quote и purchase order — важно четко произносить эти термины, так как они являются ключевыми в бизнес-контексте.
- Approval matrix — это термин требует особой внимательности, чтобы правильно передать его значение в разговоре.
Используя shadow speak метод, вы сможете не только улучшить произношение, но и уверенность в использовании этих терминов. Это позволит вам наладить более эффективное профессиональное взаимодействие.
Что такое техника Shadowing?
Shadowing — это научно обоснованная техника изучения языка, изначально разработанная для подготовки профессиональных переводчиков и популяризированная полиглотом доктором Александром Аргуэльесом. Метод прост, но эффективен: вы слушаете аудио на английском от носителей языка и немедленно повторяете вслух — как тень, следующая за говорящим с задержкой в 1–2 секунды. В отличие от пассивного прослушивания или грамматических упражнений, Shadowing заставляет мозг и мышцы рта одновременно обрабатывать и воспроизводить реальные речевые паттерны. Исследования показывают, что это значительно улучшает точность произношения, интонацию, ритм, связную речь, понимание на слух и беглость речи — что делает его одним из самых эффективных методов для подготовки к IELTS Speaking и реального общения на английском.
☕ Угостите нас кофе
ShadowingEnglish остаётся 100% бесплатным благодаря вашей поддержке. Стоимость серверов и ИИ высока — ваш кофе поддерживает нас! 🙏