تدريب Shadowing: This Simple File Management System Changed My Life! - تعلم التحدث بالإنجليزية عبر الفيديو
اختر وضع التدريب
كل وضع يفتح غرفة تدريب بملء الشاشة.
133 جمل
إذا كانت الجمل قصيرة أو طويلة جدًا، انقر على Edit لتعديلها.
1
When I first entered the workforce, this is how my file management looked like.
2
And since then, I've tried everything from, bro, it doesn't matter if it's messy, just search for it, man.
3
All the way to, have you heard of the Johnny decimal system?
4
Okay, so first you just need to memorize this totally not complicated numbering structure, and then you have to define your categories,
5
and wait, where are you going?
6
And I found the correct answer to be a healthy balance between form, how neatly organized everything is,
7
and function, how to name your file so you can quickly search for the information you're looking for.
8
So in this video, it will first go over the simple framework I use to organize and name my files,
9
then dive into five specific file management tips that I found to be absolute game changers.
10
Let's get started.
11
From a file hierarchy standpoint, I limit the number of folder levels to a maximum of five,
12
meaning the sixth level can only be files and documents, no more folders, but each level can have up to 99 folders.
13
So five levels deep, 99 folders wide.
14
For example, this is what I see at level zero in my Google Drive.
15
We'll go over why I chose these in a bit.
16
This is level one, level two, level three, level four, and level five, and files.
17
Obviously, you don't need to have five levels, but more than five, we tend to just get lost.
18
The reason each level can have up to 99 folders is simply because of the numbering, zero one all the way to 99.
19
But as you can see, I rarely go above zero nine.
20
The folders I access most frequently have lower numbers, 01, 02, 03, because they're closer to the top, right?
21
And 99 is always reserved for an archive folder I throw outdated or inactive files into.
22
Coming back up to level zero, the 01 folder has all my personal stuff, 02 work -related.
23
03 are documents I reference on a regular basis.
24
For example, a gym membership card I pull out on my phone or templates I use every single week.
25
The 04 quick share folder is something I came up with myself and it works like this.
26
Let's say I have a planning deck with confidential information meant only for myself, but a colleague needs a few slides from the same deck.
27
Instead of creating a new file, copy pasting the slides over and then sharing, what I would do is simply select the slides my colleague needs,
28
file, make a copy, select the slides,
29
and save this new file in the 04 quick share folder before sharing it with my colleague.
30
So basically 04 quick share is a temporary catch -all folder.
31
This way, the confidential slides are kept safe, the original folder is not cluttered with a duplicate,
32
and I don't have to constantly annoy my colleague to make a copy
33
so I can delete the duplicate because it's already organized in my QuickShare folder.
34
I have a backups folder at level zero,
35
making it super convenient for me to drag and drop files I know I should back up on a regular basis.
36
And last but not least, the 99 archive folder files I'll probably never use again, but I just can't bring myself to delete.
37
Moving on to how I name folders and documents.
38
There are two ways I go about this.
39
I either include a date or leave it to be sorted alphabetically.
40
Going right into date naming examples, for some documents, the year is enough.
41
2025 budget spreadsheet.
42
If we want to be more specific, we can add a quarter.
43
2025 Q1 QBR, quarterly business review.
44
One more level down, add a month.
45
2025 May monthly presentation with director.
46
And the most granular 2025 0505 inbox zero training for the sales team.
47
As you can see, the date naming convention depends on the type of file.
48
As a rule of thumb, including just a year or quarter makes the file more searchable.
49
I think we talked about that in the Q3 presentation.
50
Let me quickly search for it.
51
Versus the more granular you go with a month and date,
52
the more you need to know where the parent folder is so you can find the specific file.
53
For example, I run a lot of workshops and although I don't remember the date for each one,
54
I know they're all within my Jeff's sharings folder.
55
Another example is for invoices and receipts.
56
You're not going to search for an individual one, but you should know exactly where they are.
57
For all folders and files that are not time -related and are equally important, so no 010203, I leave them to be sorted alphabetically,
58
but the rule is to be consistent in your naming so the documents are as searchable as possible.
59
For example, most of my files have one of the following keywords, doc, meeting notes, working tricks, briefing slides, and form.
60
So 90 % of the time, if I put the project name and one of the keywords, I end up finding the exact file.
61
A viewer of mine, Matthew, he's awesome, has a slightly more complicated naming convention,
62
but it works for him because he follows the same structure for all his files.
63
He knows PM represents the file type, 01 stands for the main file, and if this were 04, it would mean it's a presentation file.
64
So there's no right or wrong way to do this.
65
As we declutter our digital space, I also want to talk about the products I've been using from Okiewood to declutter my physical space.
66
They are sponsoring this video, but I would I've talked about them anyways, mainly thanks to their latest MagSafe lineup.
67
I absolutely love their shelf mount.
68
I have two because you can basically clip them on anywhere with an edge and hide the cables underneath the surface.
69
I have one right by the front door along with the Apple Watch stand.
70
So super convenient, obviously.
71
And I have one right on my desk so I can have my phone close by without it taking up desk space.
72
It also doesn't hurt that all their products are FSC certified, meaning the wood is sourced from sustainably managed forests,
73
and it guarantees that no other materials are getting accidentally mixed into the final product.
74
But for now, back to the digital world.
75
The first and most game -changing file management tip comes from David Allen.
76
Organize information by where you will use it, not by where you found it.
77
For example, if you own multiple projects at work, you should not have a separate folder for all your project meeting notes,
78
even though it looks super nice and tidy.
79
Instead, you should have the project A meeting notes document within the project A folder itself
80
because that's where you're most likely to use it.
81
You open the project folder and all related documents are inside, right?
82
And second, this makes it super easy for you to share the entire project folder with someone else.
83
File organization tip number two, make use of your file manager's native features.
84
For Google Drive, this means I can use search operators like type presentation, to quickly search for Google slide files, or if that's not your thing,
85
perform a basic search, then use the filter chips down here to quickly narrow your search results.
86
Pro tip, to quickly find a file you know was shared with you, go to the shared me tab and under the people chip,
87
input the owner's name or email, because we generally remember the person who shared the file with us.
88
For Mac users, I highly recommend installing Alfred or Raycast, they're both free and an entire tutorial on how to use Alfred.
89
For Windows users, I've never tried these, but I heard everything Listery and Wox are all great file management apps.
90
Sticking with Google Drive though, tip number three is attaching a keyword to a file or a folder.
91
For example, someone shared this folder with me so I can't change a name to whatever I want,
92
but I can press D to bring up the details tab, scroll all the way down and add a keyword in the description field here.
93
Now, if I search for this keyword, Grad Empower, only a few results show up.
94
If I search for Empower, which is part of the name of the folder, a lot more results show up.
95
Thumbs up if you didn't know this before.
96
Pro tip number one, I love keyboard shortcuts
97
and the two I use the most in Google Drive is P to preview a file without opening it
98
and N to rename the file instead of right click rename.
99
Pro tip number two, Mac users can bring up the details view for file
100
or folder by pressing command i
101
and you can add a keyword in the comments field here
102
and now you can search for it directly using alfred raycast
103
or spotlight i'm sure
104
there's something similar for windows as well windows users let me
105
know in the comments file management tip number four ruthlessly prioritize
106
which folders to star
107
or flag for all platforms there's a way for you to star a file
108
so you can access it quickly from the sidebar in order for a file to make
109
it on here it's got to pass three tests.
110
First, I need to use it every single day.
111
Second, it's something I need to quickly access on my phone since there's a start tab there as well.
112
And third, I can only have five start files maximum at any given time because if everything is start, nothing is start.
113
File organization tip number five, know when to create a shortcut.
114
Whenever a file or folder is shared with you on a cloud storage platform like so, you should immediately take one of three actions.
115
Make a copy, add a shortcut to the original file, or do nothing.
116
Doing nothing is the most common action to take if the file is just a one -off request.
117
You go into the file, input something for your colleague, then forget about it.
118
You make a copy of the file
119
if you either want to use it as a template or to reference it in the future.
120
But you have to remember all new edits made to the original file will not show in your copy.
121
Which brings us to the action we should all take more often.
122
Add a shortcut.
123
To illustrate, imagine your manager creates a one -on -one meeting notes document and shares access with you.
124
You want to immediately create a shortcut
125
because this allows you to organize a file any way
126
you want under your own file management system without moving the document from its original location.
127
Your manager has organized it their way, you have it your way, and the arrow icon here makes it clear that this is a shortcut.
128
As you can see, there is no perfect file management system, but two things I can confidently leave you with.
129
First, over optimizing leads to decreased productivity, so don't overthink it.
130
Second, pick one system, one naming convention, and stick to it.
131
If you enjoyed these tips, you might like this video on my top productivity tips for work.
132
See you on the next video.
133
In the meantime, have a great one.
تنزيل التطبيق
كل ما تحتاجه للتحدث بطلاقة
تقييم النطق بالذكاء الاصطناعيتقييم كل جملة
تدريب IPAأتقن كل صوت
المفرداتابنِ رصيدك من الكلمات
لعبة المفرداتتعلّم أثناء اللعب
نفس القناة
C11
You're Not Behind: Become AI-Native (without the overwhelm)
Daily ConversationUniversity StudentsWorking Adults
C15
The Only AI Tools You Need (12-Minute Guide)
Daily ConversationUniversity StudentsWorking Adults
C12
Google’s AI Course for Beginners (in 10 minutes)!
American AccentBusiness EnglishUniversity StudentsWorking Adults
B22
Write a Killer Résumé in the AI Era: 5 New Rules!
Interview EnglishWorking Adults
B23
How I'd Learn AI From Scratch in 2026 (skip the useless 80%)
American AccentBusiness EnglishUniversity StudentsWorking Adults
B26
Tell Me About Yourself (The BEST Way to Answer this Interview Question)
American AccentBusiness EnglishInterview EnglishUniversity Students
B213
Why Are You a Good Fit for this Role - How to Answer
American AccentBusiness EnglishInterview EnglishUniversity Students
B210
What is Your Biggest Weakness? (Ace this Interview Question!)
American AccentBusiness EnglishInterview EnglishUniversity Students
B29
Claude Design is Insanely Easy (even for beginners)
American AccentDaily ConversationWorking Adults
B22
Learn 95% of ChatGPT Work in Under 20 Minutes
American AccentBusiness EnglishUniversity StudentsWorking Adults
B21
7 Job Interview Questions to Prepare For!
American AccentBusiness EnglishInterview EnglishUniversity Students
B12
How to Get Started with Notion (without losing your mind)
American AccentBusiness EnglishUniversity StudentsWorking Adults
B23
AI Agents, Clearly Explained
American AccentBusiness EnglishUniversity StudentsWorking Adults
B22
Tell Me About Yourself - Structure a Strong Answer
American AccentBusiness EnglishInterview EnglishUniversity Students
B2Master the Perfect ChatGPT Prompt Formula (in just 8 minutes)!
Daily ConversationWorking Adults
B2Tell me a time You Handled a Difficult Situation (Interview Question)
American AccentBusiness EnglishInterview EnglishUniversity Students
FOR YOU
فيديو موصى به
B21
206 جمل
8 Things I Did to Stop Wasting My Evenings After Work
Daily ConversationWorking Adults
B21
336 جمل
Best NextJS Folder Structures | Beginner - Intermediate - Advanced
Daily ConversationUniversity StudentsWorking Adults
B21
261 جمل
I don't like Programming
Daily ConversationWorking Adults
B11
302 جمل
How to use Microsoft OneDrive
Daily ConversationWorking Adults
B21
93 جمل
how I journal to have my life together (simple & efficient)
Daily ConversationWorking Adults
B2301 جمل
How to Get Organized and Stop Starting Over Every Week
Daily ConversationWorking Adults
B2172 جمل
How to Create Your Own HABIT TRACKER | Step-by-Step Tutorial for Beginners | Google Sheets
Daily ConversationWorking Adults
B2257 جمل
How I Escaped Help Desk Fast (Step-by-Step)
Daily ConversationWorking Adults
B22
28 جمل
#ZFold8 Has A Big Problem, it Isn't #iPhoneDuo #appleiphoneduo #samsungvsapple #iphoneduovszfold8
Daily ConversationWorking Adults
B21
157 جمل
Claude Design just got MASSIVE Upgrades (2.0 Update)
Daily ConversationWorking Adults
C11
78 جمل
The easy way to keep your repos tidy.
Daily ConversationUniversity StudentsWorking Adults
B21
67 جمل
I Simplified My Phone (So It Doesn't Ruin My Life)
Daily ConversationWorking Adults
المفردات وملاحظات التحدث لهذا الدرس
هذا الدرس في المحادثة مبني على الفيديو “This Simple File Management System Changed My Life!”. أكثر الكلمات تكرارًا في الفيديو: file, folder, tip, search, document. يحتوي هذا الفيديو على 133 جملة و1900 كلمة للتدرب على الترديد. مدة الكلام 9:24. يتكلم المتحدث بسرعة، نحو 202 كلمة في الدقيقة، لذا ستسمع كثيرًا من وصل الكلمات واختزال الأصوات. 81% فقط من الكلمات ضمن أكثر 3,000 كلمة شيوعًا في الإنجليزية، فالمفردات صعبة نسبيًا.
أهم المفردات في هذا الفيديو
15 كلمة من الفيديو تستحق التعلّم، مع النطق والمعنى:
| الكلمة | النطق | المعنى |
|---|---|---|
| folder اسم | /ˈfoʊldɚ/ | مِلَفّ, مُجَلَّد |
| slide اسم | /ˈslaɪ̯d/ | زَحْلِيقَة, مَزْلَقَة |
| organize فعل | /ˈɔɹɡənaɪz/ | نَظَّمَ |
| colleague اسم | /ˈkɒliːɡ/ | شَرِيك, شَرِيكَة |
| presentation اسم | /ˌpɹɛzn̩ˈteɪʃn̩/ | إِرَاءَة |
| complicated صفة | /ˈkɑm.plɪˌkeɪ.tɪd/ | مُعَقَّد, مُرَكَّب |
| select فعل | /sɪˈlɛkt/ | اِخْتَارَ |
| desk اسم | /dɛsk/ | مَكْتَب, مِنْضَدَة |
| deck اسم | /ˈdɛk/ | ظَهْر, سَطْح |
| delete فعل | /dɪˈliːt/ | حَذَفَ |
| convenient صفة | /kənˈviː.niənt/ | مُنَاسِب, مُلَائِم |
| productivity اسم | /ˌpɹɒdʌkˈtɪvəti/ | إنْتَاجِيَّة |
| thumb اسم | /ˈθʌm/ | إِبْهَام |
| archive اسم | /ˈɑɹˌkaɪv/ | أَرْشِيف |
| confidential صفة | /ˌkɔn.fɪˈdɛn.ʃəl/ | سَرِّيّ, خُصُوصِيّ |
الأفعال المركبة التي ستسمعها
| الكلمة | المعنى |
|---|---|
| come up with فعل | جَاءَ بِـ, أَتَى بِـ |
القواعد في هذا الفيديو
أكثر التراكيب التي يستخدمها المتحدث، مع العبارات نفسها من الفيديو:
| التركيب | في الفيديو |
|---|---|
| المبني للمجهول be + اسم المفعول — التركيز على ما يحدث لا على من يفعله | is always reserved · are kept · be sorted |
| المضارع التام have/has + اسم المفعول — حدث ماضٍ ما زال له أثر الآن | I've tried · I've never tried · has organized |
| جمل الوصل who / which + جملة — معلومة إضافية عن شخص أو شيء | person who shared · Empower, which is |
نطق يحتاج إلى انتباه
يستخدم المتحدث 22 من الصيغ المختصرة، مثل don't, I've, they're. انطقها بصيغتها القصيرة كما تسمعها.
- أصوات “th”: thumb /ˈθʌm/, sixth /sɪksθ/, underneath /ˌʌndɚˈniθ/, ruthlessly /ˈɹuːθ.ləs.li/
- أصوات “sh” و“zh”: presentation /ˌpɹɛzn̩ˈteɪʃn̩/, confidential /ˌkɔn.fɪˈdɛn.ʃəl/, workshop /ˈwɝk.ʃɑp/, shelf /ʃɛlf/, shortcut /ˈʃɔːtkʌt/
- الكلمات الطويلة — انتبه لموضع النبر: complicated /ˈkɑm.plɪˌkeɪ.tɪd/, productivity /ˌpɹɒdʌkˈtɪvəti/, confidential /ˌkɔn.fɪˈdɛn.ʃəl/, temporary /ˈtɛmp(əˌɹ)ɛɹi/, operator /ˈɑpəˌɹeɪtɚ/
أصوات يجدها متحدثو العربية صعبة:
- /p/ — ليس /b/: انطقه مع نفخة هواء: presentation /ˌpɹɛzn̩ˈteɪʃn̩/, complicated /ˈkɑm.plɪˌkeɪ.tɪd/, input /ˈɪnpʊt/, chip /t͡ʃɪp/, productivity /ˌpɹɒdʌkˈtɪvəti/
- /v/ — ليس /f/: مع اهتزاز الأوتار الصوتية: convenient /kənˈviː.niənt/, productivity /ˌpɹɒdʌkˈtɪvəti/, archive /ˈɑɹˌkaɪv/, versus /ˈvɝsəs/, dive /daɪv/
- تتابع الصوامت — لا تضف حركة بينها: slide /ˈslaɪ̯d/, presentation /ˌpɹɛzn̩ˈteɪʃn̩/, complicated /ˈkɑm.plɪˌkeɪ.tɪd/, select /sɪˈlɛkt/, desk /dɛsk/
كيف تتدرب بهذا الفيديو
- استمع إلى الفيديو كاملًا مرة واحدة دون أن تتكلم، ودوّن الكلمات التي لا تعرفها.
- ابدأ بسرعة 0.75×، وردّد جملة جملة، ثم عُد إلى السرعة العادية عندما يصبح الأمر سهلًا.
- سجّل صوتك وقارنه بالأصل، مع الانتباه إلى كلمات مثل folder, slide, organize.
ما هي تقنية التظليل الصوتي؟
التظليل الصوتي (Shadowing) تقنية تعلم لغة مدعومة علمياً، طُورت أصلاً لتدريب المترجمين الفوريين المحترفين. الطريقة بسيطة لكنها قوية: تستمع لصوت إنجليزي أصلي وتكرره فوراً بصوت عالٍ — كظل يتبع المتحدث بتأخير 1-2 ثانية. تُظهر الأبحاث تحسناً كبيراً في دقة النطق والتنغيم والإيقاع وربط الأصوات والاستماع والطلاقة.