memo
New expense reporting system
To: All department heads
From: Daniel Osei, Finance Director
Date: September 2
Subject: New expense reporting system
Starting October 1, all employee expense claims must be submitted through ClearClaim, our new online reporting system. Paper forms will no longer be 139 after September 30.
ClearClaim allows employees to photograph receipts with a mobile phone and attach them directly to a claim. Managers will receive an automatic notification whenever a claim requires their approval. 140, reimbursements should be processed within five business days rather than the current three weeks.
To help staff become familiar with the system, the IT department 141 a series of thirty-minute training sessions throughout September. 142. Please encourage your team members to attend one of these sessions before the deadline.
Thank you for your cooperation.