Shadowing Practice: Project Management Status Reports [WHAT TO INCLUDE] - Learn English Speaking with Video
Elige un modo de práctica
Cada modo abre una sala de práctica a pantalla completa.
181 oraciones
Si las oraciones son demasiado cortas o largas, haz clic en Editar para ajustarlas.
1
Are you wondering what needs to be included in project management status reports?
2
Well, in this video, I'm going to share with you what exactly you should have in your project status report.
3
And if you're in need of help to build your project management skills, I have an amazing free training for you, and I'm going to put the link for you under this video.
4
Hi, if you're new here, welcome.
5
My name is Adriana Girdler, and on this channel, you're going to get the best career and project management advice.
6
please consider subscribing as it really helps us grow this awesome community.
7
Now, if you're ready to learn more about project status updates, then let's get to it.
8
What is a project status report?
9
Well, it basically summarizes what your project progress is in comparison to project plan.
10
Now there's many ways you can do this.
11
You can put your project status report in a Word document.
12
You can put it in a PowerPoint.
13
You can create a page on a web-based platform if you actually use something like that for your project.
14
There are different ways that you can put your status report.
15
Now, who would you send this to?
16
Well, you would send it to all the stakeholders of the project.
17
And again, don't forget who stakeholders are.
18
They're anyone who touches the project.
19
It could be people like your team members who are very in-depth and understand what's going on.
20
It could be steering committee members, sponsors.
21
It could also be senior executives who are on the peripheral edge of communication when it comes to your project.
22
It could also be the end user or department who is receiving the deliverable.
23
Again, anyone who touches a project really should have an understanding of your status update report.
24
You want to use it as a communication tool.
25
It really is to keep everyone in the loop.
26
Now, what's the frequency that you do with this status update report?
27
I personally like once a month.
28
I think that's really helpful.
29
You have enough things that have gone by and occurred so that when you have your status update report.
30
It actually has some good information and it will be different than your last status update report.
31
So that frequency is really important.
32
Now, how would you distribute this?
33
It really is dependent upon the type of document platform that you use.
34
So if you're doing more of a Word document or PowerPoint, you may want to email that out to people and make that just a monthly reoccurrence.
35
You may have a project share drive that maybe you want to put it on there and people go to it, or like I said, you may want to use a web-based platform.
36
I use Microsoft Office SharePoint and I actually create all my project documents on there and I bring people to it.
37
So there's definitely different ways depending on really how do you use and communicate with your projects.
38
Now, what I'm going to show you next is what actually goes into that status update report.
39
Project summary.
40
This is the first thing that you need to do.
41
So let me show you an example.
42
Follow me.
43
So with here we have the title of our update
44
and it's a monthly update and here's the date of it being updated, which was the second.
45
And your first section always in any update is a project summary.
46
Now there's really good reason for this.
47
It's because you want to include information to remind people, all those stakeholders, what it is that we're doing and what is it that you would include in this project summary.
48
Well, the scope statement, which is what is it that I'm responsible for from a delivery standpoint and for this particular project,
49
we're implementing a new future state security center.
50
And it's very specific with focus on streamlining people activities and implementing some technology to support new ways of working.
51
Now we also include the project priority matrix because this is going to let people know what your constraints are, what you're willing to optimize and accept from a scope,
52
time, and budget perspective.
53
This becomes really handy when you have people off to the side asking you to, oh, just add this element without having an understanding of everything else.
54
So you can bring them back to this and saying, hey, I can't do it biggest constraint is time and what you're asking me to do is to increase time.
55
Unless you have money, which is budget, in order to help me out, I'm not able to do it.
56
So it becomes a real powerful tool for you
57
and in fact in my Slay Project Management course with the link under this video, I actually go into this in great detail.
58
I love this Project Priority Matrix.
59
And now the next thing that you would have in your project summary is your high level milestones, not your detail, just very high level.
60
You want to give an overarching view to anybody who's looking at this.
61
What is it that we're doing and when are we delivering it by?
62
It's really very high level.
63
It supports a scope statement in the priority matrix so that anyone coming into it, especially a brand new person,
64
can get very quickly what is your project all about so
65
when they read the rest of the information in your status update, it makes sense.
66
Overall project status.
67
This is very simply put, what is the overall status of your project?
68
Are you on track or at risk?
69
go back to that example
70
so I can show you more okay now we want to go to the overall oops project status
71
which is basically saying overall my project as a whole how
72
is it is it on track do I have some issues
73
I like to use a stoplight system of green yellow
74
and red and green just means you're on track yellow I may have some potential risks
75
but we're working on it in red is I definitely have
76
some issues I'm probably going to need some intervention in order to ensure
77
that I get out of that not a bad thing to have any reds
78
or yellows in fact I always tell everyone you need to have reds and yellows
79
if I come across a project that's always in green status I question it in saying I don't know
80
if they actually know what's going on because I've never come across a project
81
that is constantly 100% in green status on track unless it's just myself and I have complete 100% control.
82
So if someone were to just look at the project summary and they just want to say, hey, how's this project?
83
Right away, immediately they know this project overall is on track.
84
Project deliverables or major milestone status.
85
This is the heartbeat of your status report.
86
So this is where all the detail is going to be.
87
Now that we have the project summary, which is really important, we have our overall status, which I'm saying is green.
88
Now we're going to get to the heart of this project status update, and that is project deliverable status.
89
So again, using the same stoplight system of green,
90
yellow, and red, I'm now going to be very specific to what deliverables I'm going to be giving a status on.
91
Now what I usually do is in my charter, I know what my major deliverables are and I'm just going to use those same deliverables in my monthly status update.
92
So this is not an exhaustive list.
93
This is just an example I'm giving you in regards to this was an actual real project and due to confidentiality, I can't necessarily put everything in there, but just to give you an idea of some things.
94
So from a deliverable standpoint of this project, we had upgrade of computer hardware, upgrade furniture we had to look at hiring new resources
95
and we had to do some training believe you me there's a lot more
96
but for this example I just want to make it short
97
and sweet for you now it's really important
98
because this is the heartbeat of everything this is reading getting the nitty-gritty is define what your deliverable is
99
because I promise you people come in with assumptions
100
and you want to negate those assumptions by just defining it
101
and then you want to give your status for each one
102
green yellow red green again do not be afraid of having reds
103
and yellows it just means that you understand your project you're on top of everything
104
and don't forget here yellow potential risk but the team is monitoring them
105
and if I have a red it means my team is working on fixing the issue
106
that could be literally them going in
107
and doing themselves me reaching out to maybe some steering committee members whatever it may be
108
and And your comment is for each deliverable.
109
So for example, the upgrading of the computer hardware.
110
As of this update, everything's on track.
111
Items have been ordered.
112
Great.
113
Updating, upgrading our furniture.
114
Well, we're having some issues because the original design configuration, we can't seem to get what we originally thought we designed and we're ordering.
115
So we're trying to find alternatives with our supplier.
116
That to me is a yellow.
117
We're monitoring it.
118
We're coming up with an alternative solution.
119
It's not a red because it's not an issue.
120
It just means we have to find a different solution for it
121
Resources I marked down as a red
122
because we're having a difficult time finding qualified resources We're going to revisit our requirements
123
and definitely go to our steering committee to get approval for those changes
124
And then I got some training execution which if I were to scroll here is really towards the end of my
125
Project and I'm not there yet.
126
I just said as of August 2nd deliverable hasn't started yet
127
So I'm giving myself a little bit of a bonus by saying it's green.
128
It's on track because it is on track I'm doing everything else in order to make it work.
129
So this is your heartbeat Again, you want to have your project summary so that people understand it
130
and Even though my project deliverable has some reds
131
and yellows I still feel as a project manager my project is green even though I have a few yellows
132
and reds because I have plans in place in order to address them Issues and risk.
133
This is where you're going to outline some high level external elements
134
that are impacting your project that you want to share with your stakeholders.
135
Anything that's going to impact scope, time, or budget.
136
Let's go back to that example.
137
Now we're going to go to the last section of your status update, issues and risks.
138
So this is where you're going to highlight any issues
139
that are not connected to a deliverable because there are things like
140
that and you just want to give some information and any risks
141
that you are identifying you want to place it here again you want to show your due diligence
142
that you know what's going on with the project
143
and anything that's going to impact your scope time and budget
144
so with this section i actually have a risk
145
and that's project timeline is being negatively impacted
146
and now this is where you you give
147
that information what is it how are you going to address it
148
and is there anything else of note
149
so why is my timeline being negatively impacted is
150
because as a project we're struggling with our IT core team
151
members to complete their tasks in the timeline associated we all have had that issue
152
but this is not about finger pointing I'm now even going into greater detail why is this happening it's not
153
because they don't care they do care it's a new project was launched
154
and what happens when something new happens it's new it's shiny it's exciting
155
and everyone is told to start working on it
156
but now they're actually the department
157
that launches new project they're pulling my team members away from me why
158
because I don't have a dedicated team 100% to this project
159
in fact they have a whole bunch of other projects my subject matter experts
160
so it's a balancing act but I'm now calling out saying
161
that their managers are pulling on them to say hey start working on this project
162
so it's now my job what i'm going to do as
163
a pm is to speak to their direct managers i'm going
164
to bring up this issue for resolution to the steering committee
165
because that's their job to remove my roadblocks
166
so i just have to make sure
167
that there's a balance of time for my team am i
168
worried about this risk at the present moment not really that's why i said green
169
but if i start talking to direct managers and steering committee and nothing happens, then my project is going to go into the red very quickly.
170
But I'm going to at least show my due diligence
171
and I'm going to show the paper trail that shows that I told everybody this.
172
Again, this update is powerful and I highly recommend that all your projects have one.
173
Now that you know how to create a project status report, it's now time for you to go to the link under this video
174
and grab your seat for my free training on the Fab Five Fundamentals of Project Management.
175
If you're here for Status Reports, I'm letting you know, go there
176
because it's going to give you some really key elements that are just going to help you be amazing at project management.
177
Don't forget to subscribe to the channel, like this video, and please share it with all the people you know.
178
It really helps us grow our community, giving you more great content.
179
I really hope you like this video and please let me know
180
if you have anything else that you would add to this, any comments you have, please put them in the comments below.
181
Until the next video, see you later.
Descargar app
Todo lo que necesitas para hablar con fluidez
Pronunciación con IAEvalúa cada oración
Práctica de IPADomina cada sonido
VocabularioConstruye tu banco de palabras
Juego de vocabularioAprende mientras juegas
📺 Mismo canal
![Professional Communication Skills [BUSINESS COMMUNICATION PRO]](https://img.youtube.com/vi/WESGDi_ajUU/mqdefault.jpg)
![Virtual Meeting Etiquette [DOS & DON'TS]](https://img.youtube.com/vi/HYUVXQfaVp0/mqdefault.jpg)
![How to Introduce Yourself to a Virtual Team [CONFIDENTLY AND EFFECTIVELY]](https://img.youtube.com/vi/RCezKg_FZig/mqdefault.jpg)
✨ Recomendar Video
B2378
28 oraciones
Weekly Team Meeting: Project Status Update
American AccentBusiness EnglishWorking Adults
B210 oraciones
Report Writing Skills for Security Guards: Handling and Documenting Incidents
Business EnglishWorking Adults
B22
102 oraciones
What Is A Quality Management System (QMS) | Introduction To Quality Management System | Simplilearn
Business EnglishWorking Adults
B23
84 oraciones
What is the 8D report? (problem solving tools)
Business EnglishWorking Adults
B21
9 oraciones
Become a project manager the easy way, without a degree
Business EnglishWorking Adults
C11
70 oraciones
Ricardo Vargas Shows How to Implement Governance During Project Execution
Business EnglishWorking Adults
B21
364 oraciones
Claude Cowork Tutorial: Build Monthly Reports in Minutes
Business EnglishWorking Adults
B217
7 oraciones
Scrum Report
Business EnglishWorking Adults
B273
11 oraciones
The Importance of Project One-Pagers
Business EnglishWorking Adults
B21
44 oraciones
Day in the life of an Assistant Project Manager
Business EnglishWorking Adults
B270
42 oraciones
The Importance of Work-Life Balance - TIPS FOR IMPROVEMENT
Business EnglishWorking Adults
Vocabulario y notas de pronunciación para esta lección
Este vídeo tiene 181 frases y 2395 palabras para practicar shadowing. La parte hablada dura 12:34. El hablante habla rápido, unas 191 palabras por minuto, así que espera sonidos enlazados y reducidos. El 88 % de las palabras está entre las 3.000 más comunes del inglés, por lo que el vocabulario es fácil de seguir.
Vocabulario clave de este vídeo
15 palabras del vídeo que vale la pena aprender, con su pronunciación y significado:
| Palabra | Pronunciación | Significado |
|---|---|---|
| summary sustantivo | /ˈsʌm.ə.ɹi/ | resumen, sumario |
| scope sustantivo | /skəʊp/ | ámbito, rubro |
| steer verbo | /stɪɹ/ | dirigir, conducir |
| upgrade verbo | /əpˈɡɹeɪd/ | embonar, mejorar |
| element sustantivo | /ˈɛləmənt/ | elemento |
| priority sustantivo | /pɹaɪˈɒɹɪti/ | prioridad |
| resource sustantivo | /ɹɪˈzɔːs/ | recurso |
| timeline sustantivo | /ˈtaɪmˌlaɪn/ | cronología, línea de tiempo |
| matrix sustantivo | /ˈmeɪ.tɹɪks/ | matriz |
| heartbeat sustantivo | /ˈhɑɹtˌbit/ | latido del corazón, latido |
| monitor sustantivo | /ˈmɑ.nɪ.tɚ/ | monitor |
| frequency sustantivo | /ˈfɹiːkwənsi/ | frecuencia |
| define verbo | /dɪˈfaɪn/ | determinar, definir |
| hardware sustantivo | /ˈhɑɹdˌwɛɹ/ | hardware, soporte físico |
| furniture sustantivo | /ˈfɝ.nɪ.t͡ʃɚ/ | mobiliario, mueble |
Phrasal verbs que vas a escuchar
| Palabra | Significado |
|---|---|
| come across verbo | pasarse a |
| bring up verbo | levantar, alzar |
| call out verbo | especificar |
| come up with verbo | ingeniar, ingeniarse |
| get out of verbo | salirse de, ponerse fuera de |
Gramática en este vídeo
Las estructuras que más usa el hablante, con las palabras exactas del vídeo:
| Estructura | En el vídeo |
|---|---|
| Voz pasiva be + participio pasado — importa lo que ocurre, no quién lo hace | be included · being updated · have been ordered |
| Oraciones de relativo who / which + oración — información extra sobre una persona o cosa | anyone who touches · updated, which was · statement, which is |
| Present perfect have/has + participio pasado — una acción pasada que sigue importando ahora | have gone · I've never come · have been ordered |
Pronunciación a tener en cuenta
El hablante usa 61 contracciones y formas reducidas, como I'm, we're, you're. Dilas en su forma corta, tal como las oyes.
- Los sonidos de “sh” y “zh”: assumption /əˈsʌm(p).ʃ(ə)n/, associate /əˈsoʊʃi.ət/, execution /ˌɛk.sɪˈkjuː.ʃən/, intervention /ɪntɚˈvɛnʃən/, configuration /kənˌfɪɡ.əˈɹeɪ̯.ʃən/
- Palabras largas — cuida el acento: priority /pɹaɪˈɒɹɪti/, necessarily /ˌnɛs.əˈsɛɹ.ə.li/, associate /əˈsoʊʃi.ət/, execution /ˌɛk.sɪˈkjuː.ʃən/, intervention /ɪntɚˈvɛnʃən/
Cómo practicar con este vídeo
- Escucha el vídeo entero una vez sin hablar y anota las palabras que no conoces.
- Empieza a velocidad 0,75×, haz shadowing frase por frase y vuelve a la velocidad normal cuando te resulte fácil.
- Grábate y compara con el original, prestando atención a palabras como summary, scope, steer.
¿Qué es la Técnica de Shadowing?
Shadowing es una técnica de aprendizaje de idiomas respaldada por la ciencia, desarrollada originalmente para la formación de intérpretes profesionales y popularizada por el políglota Dr. Alexander Arguelles. El método es simple pero poderoso: escuchas audio en inglés nativo y lo repites en voz alta de inmediato, como una sombra que sigue al hablante con solo 1-2 segundos de retraso. A diferencia de la escucha pasiva o los ejercicios de gramática, el shadowing obliga a tu cerebro y músculos de la boca a procesar y reproducir simultáneamente patrones de habla reales. Las investigaciones muestran que mejora significativamente la precisión de la pronunciación, la entonación, el ritmo, el habla conectada, la comprensión auditiva y la fluidez al hablar, convirtiéndola en una de las metodologías más efectivas para la preparación del IELTS Speaking y la comunicación en inglés en el mundo real.