Shadowing Practice: Essential Questions to Ask during stakeholder Interviews and Workshops - Business Analyst Techniques - Learn English Speaking with YouTube

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Hey everybody, welcome back to another business analysis video.
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Hey everybody, welcome back to another business analysis video.
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In today's video, we'll be exploring the topic,
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what questions do I ask during stakeholder interviews?
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As business analysts, part of our work is to speak with stakeholders,
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to draw out requirements and to understand stakeholder processes
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but before we have these meetings we need to prepare questions
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why are we going to these meetings first we need to understand what is the purpose of the meeting
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and what questions
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and information am i trying to draw out from the stakeholder i decided to do this
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because i had a person contact me to ask about a project
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that she's doing
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and she was asking what sort of questions should I ask
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in my interviews I don't know how to think of the
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questions I don't know how to ask I don't know what I'm asking
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and as newbie business analysts
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and experienced business analysts it can be quite challenging to think
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about what questions you're asking during these interview sessions with your stakeholders
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and you might also worry to not miss out certain information that you're trying to draw from the stakeholder.
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Now, before I go into today's video,
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stakeholder interviews have different reasons for having them, right?
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You could be doing that to understand their current processes.
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You could be doing the meeting to gather requirements.
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You could be doing the meetings to verify requirements and various other reasons.
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Right?
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So first you want to determine what exactly is the reason for my meeting for this stakeholder
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so as a business analyst what you want to do first
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before you have your interview with the stakeholder is to prepare
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right how do you prepare you want to research your stakeholder
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you want to know who is your stakeholder what is their role what are their pain points
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and what do they expect from the project so obviously you want to prepare before you go into that meeting.
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So there are so many different types of questions to ask in your stakeholder interview meetings.
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I'll cover two types today but there are so many other different types.
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If you'd like to know the various other types with real
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life examples click the link in description box to have access to an ebook
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that really really specifies all the various types of questions you can ask together with project examples.
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Okay so let's go back into the types of questions you ask.
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There are two types I'm covering today which is open-ended questions and scenario-based questions.
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For your meetings you can start with open-ended questions such as can you describe the current process?
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What you currently do?
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Can you describe, can you walk me through your as-is process?
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Another question could be what challenges are you currently facing in your day-to-day work,
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in the tasks that are involved in the project?
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So those are two types of open-ended questions to ask during your stakeholder interviews.
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The second type is the scenario-based questions.
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You want to think of a scenario within the process that the stakeholder has possibly just explained.
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So with scenario-based questions, you are very much more specific, right?
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An example, how would you handle a claim dispute?
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So
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if we go back to the first open-ended question where it
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says can you describe the current process let's assume it has
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to do with a claims process the stakeholder has explained it you can then go
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and ask specific questions relating to that process that the stakeholder has just described how would you handle a claim um
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a little fly flying around here how would you handle a clean dispute another example is what is the process
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when a customer files multiple claims the stakeholder in your initial open-ended question could have talked about multiple claims
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that clients are able to claim
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so you want to kind of dive deep i remember in
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one of my videos i talked about asking questions diving deeper even Even though your stakeholder has explained the process,
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more questions will come up from that initial explanation of the end-to-end process of their tasks,
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of what they do on a daily basis, right?
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As a stakeholder is also talking about their process,
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they will also start to pinpoint some issues that they experience within those processes.
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And you can then further clarify those pain points.
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Coming back to the scenario-based questions.
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So those are the two types I could give an example of.
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How would you handle a process?
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How would you handle a specific impact on the process,
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such as claims disputes?
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Or what is the process when a customer files multiple claims?
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Now, once you've asked all the questions,
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you are obviously taking notes,
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typing or documenting or writing the answers to these questions.
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You want to feedback.
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Do a feedback loop with the stakeholder so that you ensure clarity of what you've just discussed with the stakeholder.
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So don't just document it and say oh thank you for your time
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and whatever and close the meeting you want to do a feedback loop how do you
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that you want to summarize what you've understood from the discussion
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you've just had this feedback loop you can do it during your meeting during your interview questions
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and you can also do it at the end of the
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meeting it's good to do a final one at the end of the meeting
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but you can also do feedback loops within between questions one example is
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so if i'm hearing you correctly you need x y
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and z right you're just trying to clarify what the stakeholder has just explained
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and they might even dive deeper and explain it a bit more
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so that you really understand what they're saying just to ensure clarity
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so always do
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that feedback loop for each of the questions you've asked of
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each of the answers you've received from the questions you've asked and then at the end of the meeting.
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So that's it for today.
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I just wanted to give those two quick examples of questions you can ask during stakeholder interviews.
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So in conclusion, please remember that stakeholder interviews are not just about asking questions.
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You're not just asking questions.
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You are trying to also understand the needs of the stakeholders.
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So don't just only focus on the questions you're going to ask, right?
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So it doesn't impact the outcome that you're trying to get from the meeting.
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Focus on actively listening to the stakeholder and understanding what their needs are.
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So that's it for today's video.
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I hope you've enjoyed that content.
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Please don't forget to like,
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subscribe and share the content.
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You never know who it might help.
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As always, thank you for watching and I'll see you in my next one.
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Peace!

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Why practice speaking with this video?

This video focuses on the essential questions to ask during stakeholder interviews, which is crucial for business analysts. By practicing speaking while watching, you can gain confidence in using effective communication strategies within a professional context. Shadow speech techniques, such as repeating phrases and engaging with the content, can help you not only improve your English language skills but also grasp the nuances of professional dialogue. When you learn English with YouTube, you immerse yourself in real-world scenarios, enhancing your ability to articulate your thoughts clearly and effectively.

Grammar & Expressions in Context

In the video, several key structures are highlighted that are particularly useful for English learners:

  • Open-ended questions: Phrases like "Can you describe the current process?" encourage detailed responses, fostering dialogue. Understanding how to frame questions this way can enhance your conversational skills.
  • Scenario-based questions: The phrase "How would you handle a claim dispute?" demonstrates specificity and helps clarify expectations. Learning to create situational contexts like this can improve your analytical and speaking abilities.
  • Expressing challenges: Using expressions such as "What challenges are you currently facing?" is effective for drawing out information. Mastering such questions allows for better engagement during discussions, making you sound more professional.

Common Pronunciation Traps

As you practice with this video, be mindful of certain words and phrases that may present pronunciation challenges:

  • Stakeholder: This term involves a syllable breakdown that might be tricky for learners. Focus on stress and rhythm to pronounce it clearly.
  • Process: Depending on your accent, this word can change in pronunciation. Ensure you maintain clarity whether you say "proh-sess" or "prah-sess."
  • Questions: The plural form can be easily mispronounced if rushed. Pay attention to clearly articulating both syllables as you practice.

Embedding these pronunciation elements into your practice routines, especially with shadow speech, allows for greater familiarity and fluency. Utilizing techniques from this video will enable you to improve English pronunciation confidently, making your speaking practice more effective.

What is the Shadowing Technique?

Shadowing is a science-backed language learning technique originally developed for professional interpreter training and popularized by polyglot Dr. Alexander Arguelles. The method is simple but powerful: you listen to native English audio and immediately repeat it out loud — like a shadow following the speaker with just a 1–2 second delay. Unlike passive listening or grammar drills, shadowing forces your brain and mouth muscles to simultaneously process and reproduce real speech patterns. Research shows it significantly improves pronunciation accuracy, intonation, rhythm, connected speech, listening comprehension, and speaking fluency — making it one of the most effective methods for IELTS Speaking preparation and real-world English communication.

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