Shadowing Practice: How to Talk About Problems at Work in English - Learn English Speaking with Video
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Hello, everyone, and welcome back to another episode of Daily Business English Talk.
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I am Anna.
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And I am Jack.
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We are so happy to have you here with us today.
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If you are learning English for your job or if you want to feel more confident speaking at work, you are in the perfect place.
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That is so true, Jack.
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In this podcast, we share easy, practical tips to help you speak professional English naturally.
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Before we start, if you enjoy our episodes and find them helpful, please take a moment to subscribe.
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It really helps our channel grow, and you will never miss a new lesson.
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Exactly.
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Today, we are going to talk about a topic that everyone has to deal with at some point.
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No matter where you work or what your job is, you will experience this.
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We're talking about how to describe problems at work in English.
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Yes, workplace problems.
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They happen to all of us.
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But speaking about them in a foreign language can be very scary.
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You might worry about sounding unprofessional, or maybe you're afraid of making the problem sound worse than it actually is.
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That is a very common feeling, Jack.
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When we do not have the right words, we tend to use very direct, strong language.
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Or even worse, we say nothing at all because we are too afraid.
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Today, we want to help our listeners feel relaxed and ready.
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We will show you how to talk about these situations calmly, politely, and professionally.
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I love that.
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We want our listeners to feel guided and confident.
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So, Anna, let us start with a little warm -up.
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Have you had any funny or stressful problems at work recently?
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Oh, yes.
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Just last week, I was preparing for a very important presentation with our big clients.
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Five minutes before the meeting started, my computer decided to install a major update.
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The screen went completely black.
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I couldn't open my slides, and I couldn't join the online meeting call.
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I felt my heart beating so fast.
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Oh no, that sounds like a total nightmare.
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What did you do?
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Did you panic?
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Well, a few years ago, I definitely would have panicked.
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I probably would have sent a message saying, My computer is dead.
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I cannot do the meeting.
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But this time, I breathed in deeply.
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I used my phone to send a quick, professional message to my manager.
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I explained that I was having a minor technical issue and that I would be online in five minutes.
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That's a great way to handle it.
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You used the phrase minor technical issue.
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That sounds so much better than my computer is dead.
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Yes, exactly.
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It sounds professional and in control.
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My manager replied immediately and said, no problem, we'll wait for you.
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And everything turned out fine.
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What about you, Jack?
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Have you faced any challenges lately?
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Well, yesterday, I realized I had a bit of an oversight.
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I forgot to send an important spreadsheet to our department head.
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The deadline was at noon, and I realized my mistake at 1 o 'clock.
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I felt so bad.
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Oh, that's a tough situation.
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A missed deadline is always stressful.
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How did you talk to your manager about it?
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I didn't want to make excuses.
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I just went to her office and said, I'm so sorry.
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There was a slight oversight on my part, and I missed the noon deadline.
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I have the files ready now, and I'm sending them to you immediately.
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That was excellent, Jack.
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You owned up to the mistake, but you used very professional words.
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You said, a slight oversight on my part.
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That sounds polite and responsible.
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Thanks, Anna.
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She was actually very nice about it.
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She thanked me for telling her directly and told me not to worry too much.
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See?
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That's the power of using the right words.
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It changes how people react to you.
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Today, we're going to explore how to do this step by step.
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Don't worry if this feels new to you right now.
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By the end of this episode, you will have some really great tools to use.
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Yes, do not worry at all.
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We are here to guide you.
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Let us start by talking about how to soften bad news.
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Anna, why is it important to soften the way we talk about problems?
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In business English, we want to avoid sounding too negative or panicked.
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If we use strong words, it can make people feel stressed.
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So we use softeners.
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These are small words that make a problem sound smaller and easier to manage.
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Ah, softeners.
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Can you give us some examples of these words?
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Sure.
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Instead of saying there is a big problem, we can say there seems to be a slight issue.
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The word seems and the word slight are excellent softeners.
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They make the situation sound calm.
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That makes a lot of sense.
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So instead of saying, we have a problem, we can say, there seems to be a slight issue.
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Let me practice that.
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There seems to be a slight issue.
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How was my pronunciation, Anna?
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That was perfect, Jack.
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Very natural.
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Another great softener is the word minor.
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For example, instead of saying, we have a broken system, you can say, we're experiencing a minor technical difficulty.
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Oh, I like that.
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We are experiencing a minor technical difficulty.
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It sounds like something you hear at an airport or in a big office.
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It makes me feel like the team is already fixing it.
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Yes, it sounds very professional.
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Another useful word is challenge.
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In business English culture, we often prefer the word challenge over the word problem.
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A problem sounds like a dead end, but a challenge is something we can overcome
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that is a really nice way to think about it
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so instead of we have a problem with this project we
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can say we are facing a challenge with this project exactly
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Jack you are facing a challenge it sounds proactive it shows
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you are ready to work on it let us think about another common situation what about
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when we are late with our work this happens to everyone maybe you have too much work
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or you were waiting for someone else how do we say
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that we are late without sounding lazy That is a very important question.
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If you say, I'm late, it can sound a bit irresponsible.
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Instead, we can use phrases that explain the situation gently.
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For example, you can say, I'm running a bit behind schedule.
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I'm running a bit behind schedule.
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That sounds really professional.
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It shows that you respect the schedule, but you just need a little more time.
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Yes.
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Another good phrase is, we are experiencing a delay.
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This is very helpful when the delay is not your fault.
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For example, maybe you're waiting for a supplier to send you materials.
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You can say we are experiencing a slight delay due to shipping.
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Oh, that's perfect.
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It explains the reason clearly.
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Let me try using that in a sentence.
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We are experiencing a slight delay, but we should have the report ready by tomorrow morning.
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How does that sound?
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That sounds excellent, Jack.
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It's polite, clear, and you also gave a time when it will be finished.
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That's actually the next step we should talk about.
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In business, when you share a problem, you should always try to offer a solution, or at least a next step.
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Yes, the golden rule.
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My old boss used to say, don't just bring me problems, bring me solutions.
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At first, I thought that was mean, but now I understand why it's so important.
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It is extremely important.
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It shows that you're thinking ahead and that you're responsible.
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Even if you don't have the perfect solution, you can share what you're doing to fix it.
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How can we phrase that?
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What are some good words to start sharing a solution?
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You can use phrases like, to resolve this, I suggest, or what we can do is, you can also say, I'm currently working on a fix.
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Let us try to connect the problem and the solution together.
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This will help our listeners see how it works in real life.
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Let's imagine this situation.
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You're working on a website and there's a bug.
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The login page is not working.
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How would you say this to your team?
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I would say we're experiencing a minor issue with the login page.
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To resolve this, I suggest we ask the IT department to restart the server.
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That's wonderful.
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It's so clear.
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You stated the problem using a softener, and then you immediately offered a suggestion to fix it.
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Now, let us try another one, Jack.
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Imagine you were working on a budget, but you do not have all the numbers from the sales team.
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You cannot finish the budget on time.
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How would you explain this to your manager?
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Let me try.
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I would say, there seems to be a slight delay with the budget because we're waiting on the sales numbers.
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What I can do is send them a reminder email right now to speed things up.
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That was fantastic, Jack.
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You explained why there is a delay, and you showed that you were taking action to solve it.
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Your manager would be very happy to hear that.
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Thanks, Anna.
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It really is about choosing the right words.
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Let's share some more practical examples.
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Here's how this usually sounds in real life.
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We can do some short dialogue so our listeners can hear these phrases in action.
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That is a great idea.
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Let's do a simple office situation.
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Imagine we are colleagues, and I need to tell you that I cannot attend our meeting because of an urgent client call.
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Listen to how we talk.
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Hi, Anna.
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Are we still meeting at 2 o 'clock to discuss the marketing plan?
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Hi, Jack.
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I'm so sorry, but I'm running a bit behind schedule today.
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I have an urgent client call that is taking longer than expected.
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Would it be possible to reschedule our meeting to 3 o 'clock?
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No problem at all, Anna.
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Client calls are important.
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3 o 'clock works fine for me.
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See you then.
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Thank you so much, Jack.
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I appreciate your flexibility.
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That was so smooth.
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It was simple, polite, and we solved the scheduling conflict in just a few seconds.
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Yes, and notice how I proposed a new time immediately.
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I didn't just say, I can't make it.
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I offered a solution by asking to move it to 3 o 'clock.
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This makes it very easy for the other person to agree.
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Let's do another situation.
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This time, let's imagine a technical problem during an online video call.
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This is a very common issue nowadays.
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Let's say you can't hear me or see my screen.
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How do we handle that?
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Let us try it.
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I'll start.
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Jack, I'm trying to share my screen, but I think there's a connection issue.
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Can you see my presentation?
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Actually, Anna, it seems to be taking a moment to load.
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I can see your video, but your screen sharing is blank.
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Ah, I see.
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We seem to be having a minor technical glitch.
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Let me try stopping the share and starting it again.
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Sometimes that does the trick.
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Take your time.
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Oh, yes, now it's working perfectly.
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I can see your slides clearly now.
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Perfect.
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Thank you for letting me know, Jack.
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Let's proceed.
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That was a very realistic situation.
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We used the words connection issue and minor technical glitch.
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Those are perfect words to use during online meetings.
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They really are.
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And notice how we kept our voices calm.
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When technology doesn't work, it is easy to feel stressed.
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But keeping a calm voice and using clear phrases makes everyone feel relaxed.
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Before we move on, let me ask you, Anna.
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What if we make a mistake that affects a customer?
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That can be very scary.
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How do we talk to a customer about a problem?
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That is a very important situation.
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When talking to clients or customers, we must be extra polite, professional, and honest.
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We should avoid blaming anyone else.
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We should take responsibility as a company and offer a solution quickly.
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Right.
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No one likes to hear excuses.
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So what phrases can we use with clients?
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You can start by saying, please accept our apologies for the inconvenience.
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This is a very professional way to say sorry then you
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can explain what you are doing to correct the situation oh please accept our apologies for the inconvenience
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that is a beautiful phrase it sounds very respectful let us try a quick dialogue where I am a customer
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and you are helping me with a shipping delay let us do it hello I'm calling
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because I ordered some office chairs last week they were supposed to arrive yesterday
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but I have not received them yet hello thank you for calling let me check that for you.
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Ah, yes, I see your order.
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Please accept our apologies for the inconvenience.
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There was a slight shipping delay at our warehouse.
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Oh, I see.
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When can I expect them to arrive then?
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We have resolved the issue, and your order is now on its way.
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To make up for the delay, we have upgraded your delivery to express shipping.
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You should receive them tomorrow by noon.
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Well, thank you.
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I appreciate you fixing this so quickly.
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You are very welcome.
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Thank you for your patience and have a wonderful day.
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Wow, Anna.
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If I were that customer, I would feel very valued and happy.
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You apologized politely, explained the situation without too much detail, and offered a wonderful solution.
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Thank you, Jack.
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That is the goal.
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When you handle a problem well, you can actually build a stronger relationship with your client.
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They see that they can trust you to fix things when they go wrong.
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That is a great point.
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Problems are not always bad.
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There are also opportunities to show how professional you are.
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Now, let us take some time to review the key words and phrases we use today.
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This will help our listeners remember them and feel confident using them in their own conversations.
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Great idea.
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Let us go through them one by one.
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The first one is a slight issue or a minor issue.
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We use this to describe a problem without making it sound too big or scary.
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Anna, can you give us a quick example? Of course.
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You can say, there is a slight issue with the printer today, but we're looking into it.
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Perfect.
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The second phrase is, a minor technical difficulty or a technical glitch.
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This is perfect for computer or internet problems.
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For example, we are experiencing a minor technical difficulty with our online system.
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Yes, and it sounds so much better than, the system is broken.
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Our third phrase is a slight oversight.
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This is a polite way to talk about a mistake, especially a small mistake, like forgetting to send an email or file.
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Jack, how would you use that?
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You could say, there was a slight oversight in the report, but I've corrected it now.
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Exactly.
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It shows you made a mistake, but you have already fixed it.
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Our fourth phrase is running behind schedule.
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This is a polite way to say you're late.
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For example, I'm sorry, I'm running a bit behind schedule today.
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That is so much more professional than just saying I'm late.
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The fifth phrase is experiencing a delay.
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This is very useful when you want to explain why something is not ready.
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For example, we are experiencing a short delay with the final design.
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It sounds very clear and objective.
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The sixth phrase is to resolve this, I suggest this is a great way to introduce your solution.
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For example, to resolve this, I suggest we schedule a quick call.
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Yes, it immediately moves the conversation to a positive action.
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The seventh phrase is, please accept our apologies for the inconvenience.
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As we discussed, this is the perfect formal way to apologize to clients or customers.
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And our eighth phrase is, Keep you in the loop.
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This means to keep someone informed about what is happening.
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For example, I'll check on the delivery and keep you in the loop.
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Oh, I love that phrase, keep you in the loop.
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It's very common in modern business settings.
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It shows that you will continue to communicate.
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It really does.
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All of these phrases are so useful.
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I hope our listeners are writing them down or repeating them aloud.
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Remember, you don't have to memorize all of them today.
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Just choose two or three that you really like and try to use them this week.
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That is wonderful advice, Jack.
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Start small.
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Practice makes progress.
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Now, it is time for our question of the day.
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This is a simple question we ask in every episode to help you practice your writing and thinking skills in English.
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Yes, answering our question is a fantastic way to active your
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English today's question is what is a common problem you face at work
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and how would you explain it to your team using one of today's phrases
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that is a great question Jack to help our listeners let us give them two quick example answers
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that they can copy
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or adapt sure here is one example answer at my job our internet is sometimes very slow
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if this happens during a meeting I can say I am experiencing a minor technical difficulty with my connection.
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That is a perfect answer.
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Here's another one.
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I often have too many projects, so sometimes I miss deadlines.
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Next time, I will write, I am running a bit behind schedule with the report, but I will send it by Friday.
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Those are excellent examples.
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Listeners, please share your answers in the comments section
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or write them down in your notebook we would love to read your answers
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and support your learning yes please do we enjoy reading your comments
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so much before we finish let us do a very brief
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recap of what we learned today today we learned how to talk about workplace problems calmly
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and professionally we talked about softening bad news using words like slight
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and minor we also learned how to explain delays and tech issues
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and most importantly how to always offer a solution and we learned some wonderful phrases to apologize to clients politely.
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Remember, everyone makes mistakes and every job has problems.
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The important thing is how you communicate about them.
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Absolutely.
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With these phrases, you will look professional, responsible, and confident, even when things go wrong.
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Thank you so much for listening to today's episode.
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We hope you found it helpful and that you feel more confident about speaking English at work.
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Yes, thank you all.
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Don't forget to practice, repeat the phrases, and return for our next episode.
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Have a great day at work, and see you next time.
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Goodbye, everyone.
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Have a wonderful week.
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Bu dersin kelimeleri ve konuşma notları
Bu videoda gölgeleme çalışması için 337 cümle ve 3182 kelime var. Konuşma bölümü 17:44 sürüyor. Konuşmacı dakikada yaklaşık 179 kelimeyle, günlük konuşmaya yakın doğal bir hızda konuşuyor. Kelimelerin %84’i İngilizcede en sık kullanılan 3.000 kelime arasında; geri kalanına başlamadan önce bakmakta fayda var.
Bu videodaki önemli kelimeler
Videodan öğrenmeye değer 15 kelime, telaffuzu ve anlamıyla:
| Kelime | Telaffuz | Anlam |
|---|---|---|
| phrase isim | /ˈfɹeɪ̯z/ | deyim, tabir |
| delay isim | /dɪˈleɪ̯/ | gecikme, rötar |
| listener isim | /ˈlɪs(ə)nɚ/ | dinleyici |
| polite sıfat | /pəˈlaɪt/ | kibar, nazik |
| difficulty isim | /ˈdɪfɪkəlti/ | zorluk |
| deadline isim | /ˈdɛdˌlaɪn/ | mühlet, deadline |
| apology isim | /əˈpɑ.lə.d͡ʒi/ | itizar, özür |
| scary sıfat | /ˈskɛə.ɹi/ | korkunç |
| loop isim | /luːp/ | ilik |
| panic isim | /ˈpænɪk/ | panik, telaş |
| apologize fiil | /əˈpɑləˌd͡ʒaɪz/ | özür dilemek |
| noon isim | /nun/ | öğle, günorta |
| solve fiil | /sɒlv/ | çözmek, halletmek |
| arrive fiil | /əˈɹaɪv/ | varmak |
| presentation isim | /ˌpɹɛzn̩ˈteɪʃn̩/ | sunma, takdim |
Dikkat edilecek telaffuzlar
Konuşmacı I'm, you're, we're gibi kısaltılmış biçimleri 42 kez kullanıyor. Bunları duyduğunuz gibi kısa söyleyin.
- “th” sesleri: smooth /smuːð/, sixth /sɪksθ/, breathe /bɹiːð/, seventh /ˈsɛvənθ/, eighth /eɪtθ/
- “sh” ve “zh” sesleri: presentation /ˌpɹɛzn̩ˈteɪʃn̩/, suggestion /səˈd͡ʒɛst.ʃən/, patience /ˈpeɪ̯.ʃəns/, pronunciation /pɹəˌnʌn.siˈeɪ.ʃən/, spreadsheet /ˈspɹɛd.ʃit/
- Uzun kelimeler — vurguyu doğru yere koyun: difficulty /ˈdɪfɪkəlti/, apology /əˈpɑ.lə.d͡ʒi/, inconvenience /ɪnkənˈvinjəns/, apologize /əˈpɑləˌd͡ʒaɪz/, communicate /kəˈmjuːnɪkeɪt/
Bu videoyla nasıl çalışılır
- Videonun tamamını konuşmadan bir kez dinleyin ve bilmediğiniz kelimeleri not edin.
- 0,75× hızla başlayın, cümle cümle tekrar edin ve kolaylaşınca normal hıza dönün.
- Kendinizi kaydedin ve orijinaliyle karşılaştırın; phrase, delay, listener gibi kelimelere özellikle dikkat edin.
Bu videodaki dil bilgisi
Konuşmacının en çok kullandığı yapılar, videodaki sözcüklerin aynısıyla:
| Yapı | Videoda |
|---|---|
| Present perfect have/has + fiilin üçüncü hâli — geçmişte olan ama şimdi de önemli olan bir eylem | Have you had · Have you faced · have not received |
| Edilgen yapı be + fiilin üçüncü hâli — kimin yaptığı değil, ne olduğu önemli | will be finished · is broken |
Gölgeleme Tekniği Nedir?
Gölgeleme, başlangıçta profesyonel tercüman eğitimi için geliştirilen ve çok dilli Dr. Alexander Arguelles tarafından popüler hale getirilen, bilim destekli bir dil öğrenme tekniğidir. Yöntem basit ama güçlüdür: ana dili İngilizce olan bir sesi dinler ve hemen yüksek sesle tekrar edersiniz — konuşmacıyı 1-2 saniye gecikmeyle takip eden bir gölge gibi. Pasif dinleme veya dilbilgisi alıştırmalarının aksine, gölgeleme beyninizi ve ağız kaslarınızı gerçek konuşma kalıplarını eşzamanlı olarak işlemeye ve yeniden üretmeye zorlar. Araştırmalar, telaffuz doğruluğu, tonlama, ritim, bağlı konuşma, dinleme anlama ve konuşma akıcılığını önemli ölçüde geliştirdiğini göstermektedir — bu da onu IELTS Konuşma hazırlığı ve gerçek dünya İngilizce iletişimi için en etkili yöntemlerden biri yapar.