Luyện nói tiếng Anh bằng Shadowing qua video: How to Talk About Problems at Work in English
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1
Hello, everyone, and welcome back to another episode of Daily Business English Talk.
Xin chào tất cả mọi người và chào mừng các bạn quay trở lại với một tập khác của chương trình Daily Business English Talk.
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I am Anna.
Tôi là Anna.
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And I am Jack.
Và tôi là Jack.
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We are so happy to have you here with us today.
Chúng tôi rất vui được có bạn ở đây cùng chúng tôi hôm nay.
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If you are learning English for your job or if you want to feel more confident speaking at work, you are in the perfect place.
Nếu bạn đang học tiếng Anh cho công việc hoặc muốn tự tin hơn khi giao tiếp tại nơi làm việc, thì bạn đã đến đúng nơi.
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That is so true, Jack.
Đúng vậy, Jack.
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In this podcast, we share easy, practical tips to help you speak professional English naturally.
Trong podcast này, chúng tôi chia sẻ những mẹo đơn giản, thiết thực để giúp bạn nói tiếng Anh chuyên nghiệp một cách tự nhiên.
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Before we start, if you enjoy our episodes and find them helpful, please take a moment to subscribe.
Trước khi bắt đầu, nếu bạn thích các tập của chúng tôi và thấy chúng hữu ích, xin vui lòng dành chút thời gian để đăng ký theo dõi.
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It really helps our channel grow, and you will never miss a new lesson.
Điều đó thực sự giúp kênh của chúng tôi phát triển, và bạn sẽ không bao giờ bỏ lỡ một bài học mới nào.
10
Exactly.
Chính xác.
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Today, we are going to talk about a topic that everyone has to deal with at some point.
Hôm nay chúng ta sẽ nói về một chủ đề mà ai cũng phải đối mặt vào một lúc nào đó.
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No matter where you work or what your job is, you will experience this.
Dù bạn làm việc ở đâu hay công việc của bạn là gì, bạn đều sẽ trải qua điều này.
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We're talking about how to describe problems at work in English.
Chúng ta đang nói về cách mô tả các vấn đề tại nơi làm việc bằng tiếng Anh.
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Yes, workplace problems.
Vâng, các vấn đề ở nơi làm việc.
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They happen to all of us.
Những chuyện đó xảy ra với tất cả chúng ta.
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But speaking about them in a foreign language can be very scary.
Nhưng nói về những điều đó bằng một ngôn ngữ nước ngoài có thể rất đáng sợ.
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You might worry about sounding unprofessional, or maybe you're afraid of making the problem sound worse than it actually is.
Bạn có thể lo lắng rằng mình sẽ nghe có vẻ không chuyên nghiệp, hoặc có lẽ bạn sợ rằng mình sẽ làm vấn đề trở nên tồi tệ hơn so với thực tế.
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That is a very common feeling, Jack.
Đó là một cảm giác rất phổ biến, Jack.
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When we do not have the right words, we tend to use very direct, strong language.
Khi chúng ta không có những từ ngữ phù hợp, chúng ta có xu hướng sử dụng ngôn ngữ rất trực tiếp và mạnh mẽ.
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Or even worse, we say nothing at all because we are too afraid.
Hoặc thậm chí còn tệ hơn, chúng ta chẳng nói gì cả vì quá sợ hãi.
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Today, we want to help our listeners feel relaxed and ready.
Hôm nay, chúng tôi muốn giúp những người nghe của mình cảm thấy thư giãn và sẵn sàng.
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We will show you how to talk about these situations calmly, politely, and professionally.
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I love that.
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We want our listeners to feel guided and confident.
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So, Anna, let us start with a little warm -up.
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Have you had any funny or stressful problems at work recently?
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Oh, yes.
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Just last week, I was preparing for a very important presentation with our big clients.
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Five minutes before the meeting started, my computer decided to install a major update.
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The screen went completely black.
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I couldn't open my slides, and I couldn't join the online meeting call.
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I felt my heart beating so fast.
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Oh no, that sounds like a total nightmare.
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What did you do?
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Did you panic?
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Well, a few years ago, I definitely would have panicked.
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I probably would have sent a message saying, My computer is dead.
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I cannot do the meeting.
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But this time, I breathed in deeply.
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I used my phone to send a quick, professional message to my manager.
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I explained that I was having a minor technical issue and that I would be online in five minutes.
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That's a great way to handle it.
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You used the phrase minor technical issue.
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That sounds so much better than my computer is dead.
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Yes, exactly.
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It sounds professional and in control.
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My manager replied immediately and said, no problem, we'll wait for you.
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And everything turned out fine.
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What about you, Jack?
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Have you faced any challenges lately?
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Well, yesterday, I realized I had a bit of an oversight.
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I forgot to send an important spreadsheet to our department head.
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The deadline was at noon, and I realized my mistake at 1 o 'clock.
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I felt so bad.
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Oh, that's a tough situation.
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A missed deadline is always stressful.
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How did you talk to your manager about it?
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I didn't want to make excuses.
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I just went to her office and said, I'm so sorry.
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There was a slight oversight on my part, and I missed the noon deadline.
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I have the files ready now, and I'm sending them to you immediately.
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That was excellent, Jack.
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You owned up to the mistake, but you used very professional words.
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You said, a slight oversight on my part.
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That sounds polite and responsible.
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Thanks, Anna.
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She was actually very nice about it.
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She thanked me for telling her directly and told me not to worry too much.
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See?
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That's the power of using the right words.
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It changes how people react to you.
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Today, we're going to explore how to do this step by step.
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Don't worry if this feels new to you right now.
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By the end of this episode, you will have some really great tools to use.
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Yes, do not worry at all.
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We are here to guide you.
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Let us start by talking about how to soften bad news.
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Anna, why is it important to soften the way we talk about problems?
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In business English, we want to avoid sounding too negative or panicked.
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If we use strong words, it can make people feel stressed.
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So we use softeners.
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These are small words that make a problem sound smaller and easier to manage.
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Ah, softeners.
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Can you give us some examples of these words?
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Sure.
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Instead of saying there is a big problem, we can say there seems to be a slight issue.
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The word seems and the word slight are excellent softeners.
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They make the situation sound calm.
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That makes a lot of sense.
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So instead of saying, we have a problem, we can say, there seems to be a slight issue.
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Let me practice that.
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There seems to be a slight issue.
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How was my pronunciation, Anna?
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That was perfect, Jack.
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Very natural.
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Another great softener is the word minor.
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For example, instead of saying, we have a broken system, you can say, we're experiencing a minor technical difficulty.
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Oh, I like that.
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We are experiencing a minor technical difficulty.
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It sounds like something you hear at an airport or in a big office.
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It makes me feel like the team is already fixing it.
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Yes, it sounds very professional.
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Another useful word is challenge.
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In business English culture, we often prefer the word challenge over the word problem.
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A problem sounds like a dead end, but a challenge is something we can overcome
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that is a really nice way to think about it
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so instead of we have a problem with this project we
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can say we are facing a challenge with this project exactly
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Jack you are facing a challenge it sounds proactive it shows
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you are ready to work on it let us think about another common situation what about
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when we are late with our work this happens to everyone maybe you have too much work
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or you were waiting for someone else how do we say
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that we are late without sounding lazy That is a very important question.
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If you say, I'm late, it can sound a bit irresponsible.
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Instead, we can use phrases that explain the situation gently.
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For example, you can say, I'm running a bit behind schedule.
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I'm running a bit behind schedule.
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That sounds really professional.
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It shows that you respect the schedule, but you just need a little more time.
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Yes.
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Another good phrase is, we are experiencing a delay.
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This is very helpful when the delay is not your fault.
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For example, maybe you're waiting for a supplier to send you materials.
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You can say we are experiencing a slight delay due to shipping.
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Oh, that's perfect.
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It explains the reason clearly.
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Let me try using that in a sentence.
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We are experiencing a slight delay, but we should have the report ready by tomorrow morning.
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How does that sound?
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That sounds excellent, Jack.
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It's polite, clear, and you also gave a time when it will be finished.
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That's actually the next step we should talk about.
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In business, when you share a problem, you should always try to offer a solution, or at least a next step.
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Yes, the golden rule.
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My old boss used to say, don't just bring me problems, bring me solutions.
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At first, I thought that was mean, but now I understand why it's so important.
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It is extremely important.
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It shows that you're thinking ahead and that you're responsible.
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Even if you don't have the perfect solution, you can share what you're doing to fix it.
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How can we phrase that?
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What are some good words to start sharing a solution?
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You can use phrases like, to resolve this, I suggest, or what we can do is, you can also say, I'm currently working on a fix.
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Let us try to connect the problem and the solution together.
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This will help our listeners see how it works in real life.
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Let's imagine this situation.
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You're working on a website and there's a bug.
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The login page is not working.
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How would you say this to your team?
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I would say we're experiencing a minor issue with the login page.
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To resolve this, I suggest we ask the IT department to restart the server.
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That's wonderful.
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It's so clear.
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You stated the problem using a softener, and then you immediately offered a suggestion to fix it.
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Now, let us try another one, Jack.
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Imagine you were working on a budget, but you do not have all the numbers from the sales team.
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You cannot finish the budget on time.
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How would you explain this to your manager?
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Let me try.
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I would say, there seems to be a slight delay with the budget because we're waiting on the sales numbers.
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What I can do is send them a reminder email right now to speed things up.
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That was fantastic, Jack.
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You explained why there is a delay, and you showed that you were taking action to solve it.
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Your manager would be very happy to hear that.
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Thanks, Anna.
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It really is about choosing the right words.
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Let's share some more practical examples.
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Here's how this usually sounds in real life.
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We can do some short dialogue so our listeners can hear these phrases in action.
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That is a great idea.
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Let's do a simple office situation.
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Imagine we are colleagues, and I need to tell you that I cannot attend our meeting because of an urgent client call.
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Listen to how we talk.
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Hi, Anna.
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Are we still meeting at 2 o 'clock to discuss the marketing plan?
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Hi, Jack.
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I'm so sorry, but I'm running a bit behind schedule today.
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I have an urgent client call that is taking longer than expected.
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Would it be possible to reschedule our meeting to 3 o 'clock?
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No problem at all, Anna.
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Client calls are important.
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3 o 'clock works fine for me.
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See you then.
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Thank you so much, Jack.
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I appreciate your flexibility.
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That was so smooth.
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It was simple, polite, and we solved the scheduling conflict in just a few seconds.
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Yes, and notice how I proposed a new time immediately.
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I didn't just say, I can't make it.
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I offered a solution by asking to move it to 3 o 'clock.
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This makes it very easy for the other person to agree.
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Let's do another situation.
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This time, let's imagine a technical problem during an online video call.
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This is a very common issue nowadays.
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Let's say you can't hear me or see my screen.
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How do we handle that?
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Let us try it.
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I'll start.
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Jack, I'm trying to share my screen, but I think there's a connection issue.
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Can you see my presentation?
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Actually, Anna, it seems to be taking a moment to load.
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I can see your video, but your screen sharing is blank.
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Ah, I see.
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We seem to be having a minor technical glitch.
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Let me try stopping the share and starting it again.
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Sometimes that does the trick.
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Take your time.
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Oh, yes, now it's working perfectly.
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I can see your slides clearly now.
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Perfect.
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Thank you for letting me know, Jack.
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Let's proceed.
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That was a very realistic situation.
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We used the words connection issue and minor technical glitch.
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Those are perfect words to use during online meetings.
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They really are.
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And notice how we kept our voices calm.
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When technology doesn't work, it is easy to feel stressed.
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But keeping a calm voice and using clear phrases makes everyone feel relaxed.
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Before we move on, let me ask you, Anna.
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What if we make a mistake that affects a customer?
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That can be very scary.
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How do we talk to a customer about a problem?
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That is a very important situation.
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When talking to clients or customers, we must be extra polite, professional, and honest.
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We should avoid blaming anyone else.
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We should take responsibility as a company and offer a solution quickly.
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Right.
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No one likes to hear excuses.
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So what phrases can we use with clients?
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You can start by saying, please accept our apologies for the inconvenience.
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This is a very professional way to say sorry then you
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can explain what you are doing to correct the situation oh please accept our apologies for the inconvenience
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that is a beautiful phrase it sounds very respectful let us try a quick dialogue where I am a customer
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and you are helping me with a shipping delay let us do it hello I'm calling
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because I ordered some office chairs last week they were supposed to arrive yesterday
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but I have not received them yet hello thank you for calling let me check that for you.
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Ah, yes, I see your order.
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Please accept our apologies for the inconvenience.
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There was a slight shipping delay at our warehouse.
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Oh, I see.
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When can I expect them to arrive then?
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We have resolved the issue, and your order is now on its way.
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To make up for the delay, we have upgraded your delivery to express shipping.
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You should receive them tomorrow by noon.
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Well, thank you.
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I appreciate you fixing this so quickly.
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You are very welcome.
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Thank you for your patience and have a wonderful day.
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Wow, Anna.
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If I were that customer, I would feel very valued and happy.
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You apologized politely, explained the situation without too much detail, and offered a wonderful solution.
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Thank you, Jack.
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That is the goal.
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When you handle a problem well, you can actually build a stronger relationship with your client.
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They see that they can trust you to fix things when they go wrong.
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That is a great point.
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Problems are not always bad.
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There are also opportunities to show how professional you are.
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Now, let us take some time to review the key words and phrases we use today.
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This will help our listeners remember them and feel confident using them in their own conversations.
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Great idea.
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Let us go through them one by one.
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The first one is a slight issue or a minor issue.
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We use this to describe a problem without making it sound too big or scary.
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Anna, can you give us a quick example? Of course.
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You can say, there is a slight issue with the printer today, but we're looking into it.
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Perfect.
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The second phrase is, a minor technical difficulty or a technical glitch.
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This is perfect for computer or internet problems.
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For example, we are experiencing a minor technical difficulty with our online system.
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Yes, and it sounds so much better than, the system is broken.
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Our third phrase is a slight oversight.
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This is a polite way to talk about a mistake, especially a small mistake, like forgetting to send an email or file.
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Jack, how would you use that?
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You could say, there was a slight oversight in the report, but I've corrected it now.
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Exactly.
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It shows you made a mistake, but you have already fixed it.
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Our fourth phrase is running behind schedule.
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This is a polite way to say you're late.
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For example, I'm sorry, I'm running a bit behind schedule today.
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That is so much more professional than just saying I'm late.
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The fifth phrase is experiencing a delay.
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This is very useful when you want to explain why something is not ready.
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For example, we are experiencing a short delay with the final design.
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It sounds very clear and objective.
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The sixth phrase is to resolve this, I suggest this is a great way to introduce your solution.
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For example, to resolve this, I suggest we schedule a quick call.
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Yes, it immediately moves the conversation to a positive action.
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The seventh phrase is, please accept our apologies for the inconvenience.
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As we discussed, this is the perfect formal way to apologize to clients or customers.
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And our eighth phrase is, Keep you in the loop.
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This means to keep someone informed about what is happening.
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For example, I'll check on the delivery and keep you in the loop.
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Oh, I love that phrase, keep you in the loop.
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It's very common in modern business settings.
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It shows that you will continue to communicate.
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It really does.
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All of these phrases are so useful.
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I hope our listeners are writing them down or repeating them aloud.
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Remember, you don't have to memorize all of them today.
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Just choose two or three that you really like and try to use them this week.
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That is wonderful advice, Jack.
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Start small.
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Practice makes progress.
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Now, it is time for our question of the day.
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This is a simple question we ask in every episode to help you practice your writing and thinking skills in English.
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Yes, answering our question is a fantastic way to active your
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English today's question is what is a common problem you face at work
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and how would you explain it to your team using one of today's phrases
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that is a great question Jack to help our listeners let us give them two quick example answers
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that they can copy
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or adapt sure here is one example answer at my job our internet is sometimes very slow
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if this happens during a meeting I can say I am experiencing a minor technical difficulty with my connection.
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That is a perfect answer.
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Here's another one.
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I often have too many projects, so sometimes I miss deadlines.
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Next time, I will write, I am running a bit behind schedule with the report, but I will send it by Friday.
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Those are excellent examples.
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Listeners, please share your answers in the comments section
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or write them down in your notebook we would love to read your answers
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and support your learning yes please do we enjoy reading your comments
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so much before we finish let us do a very brief
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recap of what we learned today today we learned how to talk about workplace problems calmly
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and professionally we talked about softening bad news using words like slight
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and minor we also learned how to explain delays and tech issues
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and most importantly how to always offer a solution and we learned some wonderful phrases to apologize to clients politely.
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Remember, everyone makes mistakes and every job has problems.
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The important thing is how you communicate about them.
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Absolutely.
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With these phrases, you will look professional, responsible, and confident, even when things go wrong.
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Thank you so much for listening to today's episode.
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We hope you found it helpful and that you feel more confident about speaking English at work.
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Yes, thank you all.
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Don't forget to practice, repeat the phrases, and return for our next episode.
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Have a great day at work, and see you next time.
336
Goodbye, everyone.
337
Have a wonderful week.
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Từ vựng và ghi chú luyện nói cho bài học này
Video này có 337 câu và 3182 từ để luyện shadowing. Phần lời nói dài 17:44. Người nói nói với tốc độ tự nhiên, khoảng 179 từ mỗi phút, gần với hội thoại hằng ngày. 84% số từ nằm trong 3.000 từ tiếng Anh thông dụng nhất; phần còn lại nên xem trước khi luyện.
Từ vựng quan trọng trong video
15 từ đáng học trong video, kèm phiên âm và nghĩa:
| Từ | Phiên âm | Nghĩa |
|---|---|---|
| phrase danh từ | /ˈfɹeɪ̯z/ | cụm từ, câu |
| listener danh từ | /ˈlɪs(ə)nɚ/ | thính giả, người nghe |
| polite tính từ | /pəˈlaɪt/ | lịch sự, lễ phép |
| deadline danh từ | /ˈdɛdˌlaɪn/ | hạn chót, hạn |
| apology danh từ | /əˈpɑ.lə.d͡ʒi/ | sự xin lỗi |
| helpful tính từ | /ˈhɛlp.fl̩/ | hay giúp đỡ |
| scary tính từ | /ˈskɛə.ɹi/ | đáng sợ |
| loop danh từ | /luːp/ | đường nhánh, thòng lọng |
| panic danh từ | /ˈpænɪk/ | hốt hoảng |
| apologize động từ | /əˈpɑləˌd͡ʒaɪz/ | xin lỗi |
| noon danh từ | /nun/ | trưa, buổi trưa |
| solve động từ | /sɒlv/ | giải quyết |
| arrive động từ | /əˈɹaɪv/ | đến |
| slide danh từ | /ˈslaɪ̯d/ | cầu trượt, cầu tuột |
| dialogue danh từ | /ˈdaɪəˌlɑɡ/ | (cuộc) đối thoại, sự hội thoại |
Phát âm cần chú ý
Người nói dùng 42 dạng rút gọn, ví dụ I'm, you're, we're. Hãy nói theo dạng ngắn đúng như bạn nghe.
- Âm “th”: smooth /smuːð/, sixth /sɪksθ/, breathe /bɹiːð/, seventh /ˈsɛvənθ/, eighth /eɪtθ/
- Âm “sh” và “zh”: presentation /ˌpɹɛzn̩ˈteɪʃn̩/, suggestion /səˈd͡ʒɛst.ʃən/, patience /ˈpeɪ̯.ʃəns/, pronunciation /pɹəˌnʌn.siˈeɪ.ʃən/, spreadsheet /ˈspɹɛd.ʃit/
- Từ dài — đặt trọng âm cho đúng: difficulty /ˈdɪfɪkəlti/, apology /əˈpɑ.lə.d͡ʒi/, inconvenience /ɪnkənˈvinjəns/, apologize /əˈpɑləˌd͡ʒaɪz/, communicate /kəˈmjuːnɪkeɪt/
Cách luyện với video này
- Nghe hết video một lần, chưa cần nói, và ghi lại những từ bạn chưa biết.
- Bắt đầu ở tốc độ 0,75×, nói đuổi từng câu, rồi quay lại tốc độ bình thường khi đã quen.
- Ghi âm giọng mình rồi so với bản gốc, chú ý các từ như phrase, listener, polite.
Ngữ pháp trong video
Những cấu trúc người nói dùng nhiều nhất, kèm đúng cụm từ trong video:
| Cấu trúc | Trong video |
|---|---|
| Thì hiện tại hoàn thành have/has + quá khứ phân từ — việc đã xảy ra nhưng còn liên quan đến hiện tại | Have you had · Have you faced · have not received |
| Câu bị động be + quá khứ phân từ — nhấn vào việc xảy ra, không phải người làm | will be finished · is broken |
Phương Pháp Shadowing Là Gì?
Shadowing là kỹ thuật học ngôn ngữ có cơ sở khoa học, ban đầu được phát triển cho chương trình đào tạo phiên dịch viên chuyên nghiệp và được phổ biến rộng rãi bởi nhà đa ngôn ngữ học Dr. Alexander Arguelles. Nguyên lý cốt lõi đơn giản nhưng cực kỳ hiệu quả: bạn nghe tiếng Anh của người bản xứ và lặp lại to ngay lập tức — như một "cái bóng" (shadow) đuổi theo người nói với độ trễ chỉ 1–2 giây. Khác với luyện ngữ pháp hay học từ vựng bị động, Shadowing buộc não bộ và cơ miệng phải đồng thời xử lý và tái tạo ngôn ngữ thực tế. Các nghiên cứu khoa học xác nhận phương pháp này cải thiện đáng kể phát âm, ngữ điệu, nhịp điệu, nối âm, kỹ năng nghe và độ lưu loát khi nói — đặc biệt hiệu quả cho người luyện IELTS Speaking và muốn giao tiếp tiếng Anh tự nhiên như người bản ngữ.