Shadowing Practice: DATA ENTRY INTERVIEW QUESTIONS & ANSWERS! (Data Entry Clerk, Officer, Operators, and Manager Roles) - Learn English Speaking with Video
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Hi there, my name is Joshua Brown from the interview training website HowToBecome .com
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and in this tutorial I will teach you how to pass a data entry job interview.
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Don't forget to subscribe and hit that like button, I really appreciate your support.
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Let's jump straight into the tutorial.
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The first data entry interview question I recommend you prepare for is tell me about yourself.
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This is your opportunity to talk about the skills and qualities you have, your passion for working in data entry,
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and how you are going to add value to the organisation within the role.
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So here's a great example answer that's going to help you.
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Tell me about yourself.
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Here we go.
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Thank you for giving me the opportunity to be interviewed for this role today.
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Before I applied for this data entry post, I studied the job description to make sure I had the knowledge, the skills, and the qualities to perform to a high standard.
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Over the years I've worked in various positions where a requirement to work at pace, apply strict attention to detail skills and multitask have been the norm.
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For example in a previous role I was responsible for periodically collating company data
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and information that was then used by the company managers to enhance the business's performance.
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I always took great pride in my work
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and I would describe myself as very well organized a meticulous planner
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and someone who can be relied upon to do their duties
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to a high standard outside of work i keep myself fit
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and active which in turn ensures i have the highest concentration levels possible when at work
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if you hire me in this data entry post i will always ensure i follow company rules
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and procedures i will take responsibility for my development
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and i will conduct my duties with integrity
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and passion now you can see that's an excellent example answer to that interview question tell me about yourself.
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Not only do I fully demonstrate that I understand the skills and qualities needed for the role,
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I also provide examples of where I've demonstrated those skills and qualities in previous work experience.
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Okay let's jump straight into the next question which is what are the most important skills needed to work in data entry?
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This question is assessing your understanding of the role.
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This is your chance to show you understand the requirements
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and the skills
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that are needed to excel in data entry make sure you
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thoroughly study the job description prior to your interview mention the skills
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that the job description lists and use the language
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that they use within your own answer that's a really good
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and powerful tip
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so let's take a look at great example answer that's going
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to help you pass this interview question what are the most
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important skills needed to work in data entry here we go to work in data entry you need various skills
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and qualities including computer software system and technical skills you need exceptional organizational
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and planning capabilities because deadlines can never be missed you also need outstanding communication skills both written
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and verbal attention to detail skills the ability to multitask
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and to work at pace other important skills needed include the ability to follow rules procedures and instructions,
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confidentiality, excellent customer service skills and you must be proficient in typing and transcription work.
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So you can see within
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that answer I've clearly demonstrated a broad range of all the skills that all data entry positions require.
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This is exactly what the hiring manager wants to hear
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because it shows that I have a full understanding of the role and everything that encompasses within it.
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The next question is describe a time when you demonstrated excellent attention to detail skills at work.
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A really good tip here is that for all data entry roles, whether a data entry clerk, officer, operator, or a data entry manager,
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they will always require the ability to exhibit excellent attention to detail at all times.
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Therefore, make sure you have a great answer prepared for this tricky interview question.
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So let's take a look at a great answer to help you.
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Describe a time when you demonstrated excellent attention to detail skills at work.
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In a previous role my manager needed someone to collate historical company sales data
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and input the information into a new software system.
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I volunteered to carry out the work for him.
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The task was particularly challenging because the historical sales data had been previously inputted incorrectly across multiple computer devices and software systems.
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The work also needed to be completed within a 24 -hour time frame.
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I started by creating a plan of action of what I was going to do
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and I estimated it would take me 13 hours in total to finish the work.
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I set to work in a quiet office away from the hustle
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and the noise of the office as accuracy was vital to this task.
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Partway through the task my manager informed me that the deadline had been brought forward.
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So to ensure the work was done on time, I stayed behind late that very evening to get it all finished.
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Throughout each stage of the task, I double checked the accuracy of my work and I asked a colleague of mine to verify it for me.
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Now you can see from
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that answer why it's a really great example for me to use
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because not only am I showing great attention to detail throughout, but I'm also demonstrating it under a time where I was put under pressure.
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And that is where people often will make mistakes.
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So for me to be able to demonstrate that whilst under pressure, I can still work with 100 % accuracy, that's a really positive thing that the hiring manager is going to want to hear.
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Now, don't go anywhere as I still have more interview questions and answers to give you.
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But when you are ready, click that link in the top right hand corner.
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It will take you through to my website, howtubecome .com, where you can download my 21 data entry interview questions
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and answers for all industries to give you the edge in your interview, including the ones we're covering right now.
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Okay, here's the next question for you.
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What duties do you expect to be doing in this data entry position?
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This common data entry question is assessing your knowledge of the role.
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So make sure
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that you conduct thorough research of what is required in data entry roles before your interview as this question will come up.
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Let's take a look at an excellent answer that's going to help you.
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So what duties do you expect to be doing in this data entry position?
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Here we go.
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On a daily basis,
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I will be responsible for entering information and data into software systems and database management systems in an accurate and timely manner.
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I will be responsible for ensuring the accuracy of my work
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and for prioritizing tasks and duties to ensure they are completed as per the expectations of my manager.
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I will be required to troubleshoot problems as and when they occur
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and to ensure that my knowledge of the company's software package is used and computer systems are constantly kept up to date.
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I will be responsible for maintaining confidentiality at all times in respect of the data
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and information that I handle and I will always have to ensure
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that all information collated and stored is backed up as per company guidelines.
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Finally, I will be responsible for retrieving data quickly as required, providing excellent customer service,
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carrying out regular basic tasks such as filing and general administration and I will have to regularly liaise with clients,
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managers and other departmental members of the company regarding data input.
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Let's take a look at the next interview question which is how do you prioritise your work?
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As part of your day -to -day work in a data entry position you will frequently have to prioritise your workload.
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Therefore you must be able to demonstrate
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that you have a process for being able to establish which tasks take priority over others.
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Your answer to this question could be the difference between a pass
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or a fail
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so let's take a look at really strong answer to this
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question how do you prioritize your work i prioritize my work
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by creating a to -do list of all the jobs
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and duties that i'm responsible for i will list these in order of priority
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and i will ensure i have sufficient time available to do them on time having an understanding of my priorities
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and goals enables me to focus on what needs to be done
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and by when i also ensure
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that i always avoid competing priorities to achieve this i will assess each task based on the importance
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and urgency i'm always realistic in respect of time frames
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and i will add a 10 timescale buffer to allow for potential problems
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and challenges i will then consider the effort
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that needs to be applied to each task
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and I will constantly review my work
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and any upcoming tasks to ensure I can complete everything as and when required in line with my job description.
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That's a fantastic answer to that question
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because it shows I have a complete grasp on the ability to be able to prioritize my work
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and I also make sure I have that buffer time in there to allow for any unforeseen circumstances.
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So the next thing to do is please make sure
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that you click the button in the top right hand corner
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of this video right now head through to my website how to become .com where you can download these slides
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and get access to 21 data entry interview questions
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and high scoring answers to each question in a pdf guide you can literally have access to this guide
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and the slides within your inbox within two minutes from now
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and it's guaranteed to prepare you effectively for your interview
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and also more importantly put you ahead of the competition i
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hope you've enjoyed this tutorial please don't forget to subscribe as
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I'm on a mission to help as many people as possible pass their job interviews
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and I can only do that if you're subscribed.
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Please also hit that like button as that encourages me to make more videos like these.
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If you have any questions regarding data entry interviews please feel
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free to put these in the comment section below where I will get back to you
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and finally if you'd like to connect with me on LinkedIn I've put my LinkedIn link in the description below.
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It's always great to connect with like -minded individuals such as yourselves.
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Thank you so much for watching.
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Have a brilliant day.
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Vocabulario y notas de pronunciación para esta lección
Esta lección de conversación se basa en el vídeo “DATA ENTRY INTERVIEW QUESTIONS & ANSWERS!”. Las palabras que más se repiten: entry, skills, interview, answer, task. Este vídeo tiene 135 frases y 1817 palabras para practicar shadowing. La parte hablada dura 10:00. El hablante habla rápido, unas 182 palabras por minuto, así que espera sonidos enlazados y reducidos. El 85 % de las palabras está entre las 3.000 más comunes del inglés; conviene repasar el resto antes de empezar.
Vocabulario clave de este vídeo
15 palabras del vídeo que vale la pena aprender, con su pronunciación y significado:
| Palabra | Pronunciación | Significado |
|---|---|---|
| skill sustantivo | /skɪl/ | destreza, habilidad |
| demonstrate verbo | /ˈdɛm.ənˌstɹeɪt/ | demostrar, demonstrar |
| priority sustantivo | /pɹaɪˈɒɹɪti/ | prioridad |
| accuracy sustantivo | /ˈæk.jɚ.ə.si/ | tino, acierto |
| hire verbo | /ˈhaɪɹ/ | contratar, emplear |
| input sustantivo | /ˈɪnpʊt/ | aportación, aporte |
| assess verbo | /əˈsɛs/ | evaluar, estimar |
| subscribe verbo | /səbˈskɹaɪb/ | suscribirse, subscribirse |
| tutorial sustantivo | /ˌtjuːˈtɔːɹɪəl/ | tutoría, tutorial |
| passion sustantivo | /ˈpæʃən/ | pasión |
| procedure sustantivo | /pɹəˈsiː.d͡ʒə/ | procedimiento |
| connect verbo | /kəˈnɛkt/ | conectar, empalmar |
| pace sustantivo | /peɪs/ | paso |
| slide sustantivo | /ˈslaɪ̯d/ | tobogán, resbaladilla |
| requirement sustantivo | /ɹɪˈkwaɪɹmənt/ | exigencia, requisito |
Phrasal verbs que vas a escuchar
| Palabra | Pronunciación | Significado |
|---|---|---|
| carry out verbo | /ˈkæ.ɹi aʊt/ | llevar a cabo, llevar al cabo |
| back up verbo | retroceder, ciar | |
| bring forward verbo | adelantar, anticipar | |
| come up verbo | salir a relucir | |
| get back to verbo | responder / contestar (en un rato), volver / tornar a contactar |
Gramática en este vídeo
Las estructuras que más usa el hablante, con las palabras exactas del vídeo:
| Estructura | En el vídeo |
|---|---|
| Voz pasiva be + participio pasado — importa lo que ocurre, no quién lo hace | be interviewed · can be relied · are needed |
| Present perfect have/has + participio pasado — una acción pasada que sigue importando ahora | I've worked · I've demonstrated · you've enjoyed |
| Oraciones de relativo who / which + oración — información extra sobre una persona o cosa | someone who can · question which is |
| Superlativos the -est / the most … — lo más alto o lo más bajo de un grupo | the highest · the most important |
Pronunciación a tener en cuenta
El hablante usa 15 contracciones y formas reducidas, como I'm, I've, don't. Dilas en su forma corta, tal como las oyes.
- Los sonidos de “th”: thoroughly /ˈθʌɹ.ə.li/, thorough /ˈθʌɹoʊ/
- Los sonidos de “sh” y “zh”: passion /ˈpæʃən/, establish /ɪˈstæb.lɪʃ/, organisation /ˈɔː.ɡə.naɪˌzeɪ.ʃən/, sufficient /səˈfɪʃənt/, concentration /ˌkɑn.sənˈtɹeɪ.ʃən/
- Palabras largas — cuida el acento: priority /pɹaɪˈɒɹɪti/, accuracy /ˈæk.jɚ.ə.si/, organisation /ˈɔː.ɡə.naɪˌzeɪ.ʃən/, operator /ˈɑpəˌɹeɪtɚ/, concentration /ˌkɑn.sənˈtɹeɪ.ʃən/
Sonidos difíciles para hispanohablantes:
- s + consonante al inicio — sin añadir una “e” delante: skill /skɪl/, slide /ˈslaɪ̯d/, strict /stɹɪkt/
- /v/ — no es /b/: los dientes tocan el labio inferior: vital /ˈvaɪtəl/, volunteer /ˌvɑlənˈtɪɹ/, verbal /ˈvɜː.bəl/, verify /ˈvɛɹɪfaɪ/, yourselves /jəˈsɛlvz/
- /z/ — sonora, no /s/: organisation /ˈɔː.ɡə.naɪˌzeɪ.ʃən/, exhibit /ɪɡˈzɪbɪt/, organize /ˈɔɹɡənaɪz/, yourselves /jəˈsɛlvz/, organizational /ˌɔː(ɹ)ɡənɪˈzeɪʃənəl/
Cómo practicar con este vídeo
- Escucha el vídeo entero una vez sin hablar y anota las palabras que no conoces.
- Empieza a velocidad 0,75×, haz shadowing frase por frase y vuelve a la velocidad normal cuando te resulte fácil.
- Grábate y compara con el original, prestando atención a palabras como skill, demonstrate, priority.
¿Qué es la Técnica de Shadowing?
Shadowing es una técnica de aprendizaje de idiomas respaldada por la ciencia, desarrollada originalmente para la formación de intérpretes profesionales y popularizada por el políglota Dr. Alexander Arguelles. El método es simple pero poderoso: escuchas audio en inglés nativo y lo repites en voz alta de inmediato, como una sombra que sigue al hablante con solo 1-2 segundos de retraso. A diferencia de la escucha pasiva o los ejercicios de gramática, el shadowing obliga a tu cerebro y músculos de la boca a procesar y reproducir simultáneamente patrones de habla reales. Las investigaciones muestran que mejora significativamente la precisión de la pronunciación, la entonación, el ritmo, el habla conectada, la comprensión auditiva y la fluidez al hablar, convirtiéndola en una de las metodologías más efectivas para la preparación del IELTS Speaking y la comunicación en inglés en el mundo real.