Shadowing Practice: Mock Call Sample Recording With Call Flow Guide: PART 1 - Learn English Speaking with Video
Creando lección...
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Hi guys, welcome back to my channel.
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I'm Sheena and in today's video, I'm super excited because I'm going to do a mock call or a call simulation.
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And that means that I'm going to act as the call center agent
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and somebody on the other end of the line is going to act as my customer.
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And by the end of this mock call, I'm also going to be discussing the call flow
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and the seven steps that you need to do when you're assisting customers over the phone. So let's begin.
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Okay, so I already have my headset on, although I'm going to be using this microphone because it will cancel out the noise from my neighborhood,
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the cats and the dogs and my neighbor singing.
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but I'm gonna wear this headset just to feel the call
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center agent vibe thing going on okay let's begin hi thank
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you for calling power up company this is Candice how may I help you
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hi Candice so I'm calling because you guys overcharged me um my subscription to you guys
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is supposed to be a flat rate $30 per month.
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But for some reason, I am seeing $33 on my paper bill for the month of July.
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So I don't know what's going on.
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I would really appreciate an explanation on this.
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Sure, I'll be happy to pull up your account now and check the billing details for you.
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Can I have your account number together with your first and last name?
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Sure.
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It's 12345.
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And my full name is Joan Williams.
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Thank you, Joan.
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Just give me a few seconds to pull up your account.
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It was for the month of July this year, right?
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July 2020?
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That's right.
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okay let me see that okay i have your account pulled up now
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and i'm only seeing a 30 charge for the month of july this year could you recheck your bill
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and review the amount no
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that can't be right i am literally holding my bail right now and it says july and it says
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$33 in big bold letters.
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So maybe the charge was moved to June or August?
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I don't know.
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All I know is that you're overcharging me and it's written on my paper bill.
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Yes, Joan.
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I also checked your other month's charges this year from January to July 2020
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and all of these months you were only charged $30.
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Let me just
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check further though your last year oh although i i am seeing a 33 charge here
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but this was way back last year on july 2019 would
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you mind checking the year of the billing paper you're holding right now oh oh my god candace i am
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so so sorry to have wasted your time i really thought this was a recent bill.
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No, don't worry about it, Joan.
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You're fine.
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This bill was literally on my table this morning.
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I must have dropped it when I was throwing garbage this morning. So embarrassing.
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My bad.
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Oh, no problem.
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It happens.
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I mean, it happens to all of us, you know.
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I know, right?
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Anyway, Candice, I won't waste any more of your time and thank you so much for your patients.
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You're welcome, Joan.
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Is there anything else that I can help you with today, maybe?
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No, that's all, Candice.
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I won't waste any more of your time.
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Have a good one.
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Have a good one, Joan.
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Thank you for calling Power Up.
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Bye.
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Bye, Candice.
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Okay, that was done.
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Alright guys, so that was the mock call.
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As you probably noticed, that was very short and simple.
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And I did that on purpose
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because in this video I am going to discuss the call flow
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or the seven steps that you need to do when you're answering or assisting customers over the phone.
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Okay so basically there are like five sequence in a call flow.
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There's the opening, there is the probing or asking questions
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and there's the research and And then there's the resolution and then closing the call.
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That's number five.
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But instead of discussing those five,
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I am going to discuss the seven steps that you need to do when assisting customers over the phone.
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I think this is easier to understand because these are verbs.
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So these are instructions.
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So let's say, for example, that you're lost.
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you're just you feel lost
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and you don't know what to do during a call you just refer back to this guide
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and the guide will tell you where you are during your call
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and what to do next so think of this as your map
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when you're in a mock call or when you're talking to a real customer for that matter
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yeah so let's begin
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so the first step is open the call how do you properly open a call
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so first you have to state a greeting you just have to say hi hello
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or good morning and then thank you for calling the company's brand name
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and then you have to state your first name so that the customer
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can address you properly and then how may I help you
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so in this call it was hi thank you for calling
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power up company this is Candice how may I help you
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that's all you have to do now depending on the company
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the how may I help you could vary sometimes it could be hi thank you for calling
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this company this is candace how can i make your day better
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and it really depends on the company maybe they want to customize their opening call
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and that's fine too
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but how may help you is pretty much the standard you can never go wrong with it
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so you're fine okay so that is the opening now
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let's go to empathize or assure
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or both I just said sure I'll be happy to pull up your account now
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and check the billing details for you so
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that is like one sentence assurance
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that I will I am going to help her did I
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have to empathize no let me just insert this here and explain the difference between empathy, apology, and assurance.
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So when do you empathize?
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You empathize when you're saying sorry for the customer, but it's not necessarily your company's fault.
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For example, you're saying, oh, I'm so sorry to hear that.
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That must be really hard for you.
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That is empathy.
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But what if it is your company's fault that the customer is experiencing an issue?
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In that case, you need to apologize to the customer.
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You just have to say, I apologize for this inconvenience.
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That is apology that is owning up to your mistakes.
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Obviously you don't want to apologize when it's not clear or you're not sure, or it's just plainly not your company's fault.
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That would be owning up to a mistake that you didn't commit.
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That would be bad because the customer would think that it is your duty to fix that, even if it's not your company's fault.
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And then we have assurance.
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This is applicable when the customer is only asking for an information.
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She just wants an answer, not much emotion involved from the customer.
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And this is the case in this mock call the customer was just asking a question
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and she just wanted her question answered.
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If there's any emotion, it was a little bit of confusion, but in the end, it was her fault.
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So in this call, assurance was enough.
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I did not have to empathize and certainly not apologize.
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Next, number three.
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Number three is confirm the account.
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Confirming the account of a customer is very important.
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you don't want to miss this you don't want to forget this
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if you don't want your grade your mock call score to be deducted this is very important for security purposes
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because you really want to make sure
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that the person you're talking to is the owner of the account
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and so you should never never forget this now obviously there are situations
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when you don't have to confirm the customer's account and
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that is if the customer doesn't have an account with the company
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but in this call the company the customer actually had an account with the company
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so in this case i ask the customer to confirm her account
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and so i ask her about her account number her first and last name.
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Step number four is probe or ask relevant questions if applicable.
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Probing guys is when you ask a customer a question in order to gain clarity of her situation, of her question, of her concern.
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And in this call, I asked her, it was in the month of July this year, right?
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July 2020.
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and that in itself is an example of a probing question
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because when she said July at the start of the call she didn't really say 2020
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and me I didn't want to assume I really need to make sure
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that she's talking about the correct year
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and correct month then I ask her whether
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or not she's talking about July 2020 and so she said yes
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so that was probing also guys I also want to remind you
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that probing in some situation is not necessary
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because probe you only probe you only ask questions
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when you don't fully understand what the customer is asking when you don't fully understand her concern when you need more information.
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That is a time when you need to probe.
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But there are situations when the customer's concern is really just one simple sentence and you can just answer it right away.
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Then you don't have to ask questions.
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You only need to ask questions when you don't understand fully the customer's question or situation or you need more information.
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but if you already understand what the customer is asking 100 you don't need to ask those questions usually
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when I when I call some call centers
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and I ask them a really simple question like okay how much is the cost for this
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and then the agents ask a probing question
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and ask me back okay just to clarify ma'am you want to know the price of this package
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but in that case you don't really need to ask a question.
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You don't really need to ask the customer the question because you already know it's very simple.
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You just have to answer right away.
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And yeah, and this is one of those cases when you don't really need to probe all the time.
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Probing, you only need to do probing.
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You only need to ask questions when you don't know all the information.
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That's it.
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OK, so step number five is solve the problem
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or answer the question self-explanatory this is where you answer the
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customer's question after gathering all the information this is where you give her the answer
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or if the customer has a problem this is where you give her the solution
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or if the solution she is asking for is not possible then you can just give her an alternative resolution.
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So the resolution part during the call was when I told the customer
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that there was no $33 charge on the month of July 2020.
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This is the part where I informed the customer and I was able to answer her question.
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So this is the resolution part.
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And then the step Number six is offer additional assistance.
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This is very easy.
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This is just a one simple sentence.
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But if you miss this, you will miss points as well.
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I was a QA before for two years.
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And every time an agent forgets to offer additional assistance, then it's a minus 10.
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That's big.
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That's a substantial deduction.
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So you don't want to forget this.
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It's very simple.
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You just have to say, is there anything else that I can help you with today?
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And there it is.
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You earn 10 points.
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The importance of offering additional assistance is that you're basically telling the customer that,
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hey, I am here and I'm willing to help you if you have any other concern.
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It makes the customer feel heard and feel that she matters to the company.
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And that's only one sentence, but it's very important in customer service.
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Is there anything else that I can help you with today?
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Very good.
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Very important.
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Don't forget it.
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And the number seven and the last part of the call is to close the call.
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To close the call, you just have to say, thank you for calling, company name, and have a good day.
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That's it.
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Done.
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Okay, guys.
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So I am done with a mock call.
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I am done with the call flow.
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In my next video of mock calls, I am going to make the customers a little bit more difficult,
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their situations and problems a little bit more complicated
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and the call a little bit longer
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because my goal for making these videos of mock calls is
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to expose you to different scenarios to different personalities of customers
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so you will basically have a realistic experience of how it
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is really to answer calls over the phone you probably also noticed
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that i did a little bit of edit with my voice um the customer
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that was actually my voice the customer's voice was actually mine
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i just edited a bit to make it sound more different from my voice i also edited
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and i also edited it to make sure
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that it sounds like the customer is talking through the telephone
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because it will help you guys it will help you once you're on the floor
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and you're handling a mock call
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or an actual call from a customer you're gonna get used to it
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and you're not gonna be as anxious as you would be then
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when it's your first time hearing that kind of setting and
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if you just got hired or you have no call center experience
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and you want to pass your call center training maybe you already passed your call center interview
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and you just really want to improve your call call handling skills
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subscribe to my channel
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because I am going to be uploading around maybe 10 to
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15 videos of mock calls different situations different scenarios different customers different complexities of problems
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so pretty much by the end of these videos you should
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you should have a good foundation of call handling skills
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so make sure to subscribe to my channel click the subscribe button below
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and don't forget to like this video and subscribe that's all guys okay bye i'm hungry
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Vocabulario y notas de pronunciación para esta lección
Esta lección de conversación de nivel B1 se basa en el vídeo “Mock Call Sample Recording With Call Flow Guide: PART 1”. Las palabras que más se repiten: customer, account, july, mock. Este vídeo tiene 229 frases y 2437 palabras para practicar shadowing. La parte hablada dura 16:28. El hablante mantiene un ritmo constante de unas 148 palabras por minuto, cómodo para el shadowing. El 88 % de las palabras está entre las 3.000 más comunes del inglés, por lo que el vocabulario es fácil de seguir.
Vocabulario clave de este vídeo
Las 15 palabras más avanzadas del vídeo, con su pronunciación y significado:
| Palabra | Pronunciación | Significado |
|---|---|---|
| probe sustantivo | /pɹoʊb/ | tienta, sonda |
| mock verbo | /mɑk/ | imitar, remedar |
| empathize verbo | /ˈɛmpəˌθaɪz/ | empatizar, sentir empatía |
| assurance sustantivo | /əˈʃʊɹəns/ | aseguramiento |
| subscribe verbo | /səbˈskɹaɪb/ | suscribirse, subscribirse |
| apologize verbo | /əˈpɑləˌd͡ʒaɪz/ | disculparse [with con], pedir(le) perdón [with a] |
| edit verbo | /ˈɛdɪt/ | editar |
| overcharge verbo | cobrar de más | |
| headset sustantivo | /ˈhɛdsɛt/ | audífono con micrófono |
| empathy sustantivo | /ˈɛmpəθi/ | empatía |
| apology sustantivo | /əˈpɑ.lə.d͡ʒi/ | disculpa |
| applicable adjetivo | /əˈplɪk.ə.bəl/ | aplicable, aplicadero |
| scenario sustantivo | /sɪˈnɛəɹioʊ/ | escenario, supuesto |
| emotion sustantivo | /ɪˈməʊ.ʃən/ | afecto, emoción |
| depend verbo | /dɪˈpɛnd/ | depender/pender (de), ser dependiente (de) |
Phrasal verbs que vas a escuchar
| Palabra | Significado |
|---|---|
| call over verbo | pasar la voz, llamar para que se acerque |
| talk through verbo | explicar detalladamente, decir paso a paso |
Frases que vale la pena repetir
Frases cortas y completas del vídeo que puedes reutilizar en la conversación diaria:
- Is there anything else that I can help you with today, maybe?
- I won't waste any more of your time.
- Then you don't have to ask questions.
- Is there anything else that I can help you with today?
Gramática en este vídeo
Las estructuras que más usa el hablante, con las palabras exactas del vídeo:
| Estructura | En el vídeo |
|---|---|
| Voz pasiva be + participio pasado — importa lo que ocurre, no quién lo hace | was moved · were only charged · was done |
| Past continuous was/were + -ing — una acción en curso en un momento del pasado | was throwing · was just asking · was probing |
| Consejo con “should” should + verbo — decir qué es buena idea | should never never forget · should have |
| Present continuous am/is/are + -ing — algo que ocurre ahora o en estos días | you're assisting · I'm calling · am seeing |
Pronunciación a tener en cuenta
El hablante usa 65 contracciones y formas reducidas, como don't, you're, I'm. Dilas en su forma corta, tal como las oyes.
- Los sonidos de “th”: empathize /ˈɛmpəˌθaɪz/, empathy /ˈɛmpəθi/, gather /ˈɡæðɚ/
- Los sonidos de “sh” y “zh”: assurance /əˈʃʊɹəns/, emotion /ɪˈməʊ.ʃən/, deduction /dɪˈdʌkʃən/, simulation /ˌsɪm.jəˈleɪ.ʃn̩/, subscription /səbˈskɹɪpʃən/
- Palabras largas — cuida el acento: apologize /əˈpɑləˌd͡ʒaɪz/, apology /əˈpɑ.lə.d͡ʒi/, applicable /əˈplɪk.ə.bəl/, explanatory /ɪkˈsplæn.ə.t(ɔː.)ɹi/, inconvenience /ɪnkənˈvinjəns/
Sonidos difíciles para hispanohablantes:
- /v/ — no es /b/: los dientes tocan el labio inferior: inconvenience /ɪnkənˈvinjəns/, verb /vɝb/, vibe /vaɪb/, vary /ˈvɛəɹi/
- /z/ — sonora, no /s/: empathize /ˈɛmpəˌθaɪz/, apologize /əˈpɑləˌd͡ʒaɪz/, customize /ˈkʌs.tə.maɪ̯z/, expose /ɪkˈspoʊz/
- /dʒ/ — no es la “y” ni la “ch”: apologize /əˈpɑləˌd͡ʒaɪz/, apology /əˈpɑ.lə.d͡ʒi/, garbage /ˈɡɑɹ.bɪd͡ʒ/
Cómo practicar con este vídeo
- Escucha el vídeo entero una vez sin hablar y anota las palabras que no conoces.
- Haz shadowing frase por frase a velocidad normal, repitiendo cada una hasta que tu ritmo coincida con el del hablante.
- Grábate y compara con el original, prestando atención a palabras como probe, mock, empathize.
¿Qué es la Técnica de Shadowing?
Shadowing es una técnica de aprendizaje de idiomas respaldada por la ciencia, desarrollada originalmente para la formación de intérpretes profesionales y popularizada por el políglota Dr. Alexander Arguelles. El método es simple pero poderoso: escuchas audio en inglés nativo y lo repites en voz alta de inmediato, como una sombra que sigue al hablante con solo 1-2 segundos de retraso. A diferencia de la escucha pasiva o los ejercicios de gramática, el shadowing obliga a tu cerebro y músculos de la boca a procesar y reproducir simultáneamente patrones de habla reales. Las investigaciones muestran que mejora significativamente la precisión de la pronunciación, la entonación, el ritmo, el habla conectada, la comprensión auditiva y la fluidez al hablar, convirtiéndola en una de las metodologías más efectivas para la preparación del IELTS Speaking y la comunicación en inglés en el mundo real.