Shadowing Practice: How to Organize your LIFE with Google Calendar! 🖥️🤍✔️ + Plan with Me! pinterest aesthetic Tutorial - Learn English Speaking with Video

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I use Google Calendar every single day of 2025

and I don't think I would have hit any of my goals without it.

What most people don't realize is that Google Calendar can actually be super aesthetic and fully customized to fit your life, not just for work meetings.

I've been getting so many questions on how I get my calendar so aesthetic, how I use Google Calendar, planning systems, and today I'm gonna show you exactly,

step-by-step, how I use it and how I make it look so Pinterest-worthy.

If you're an aspiring content creator or current content creator, this video is also going to give you a little bit of an insight on how I plan out my content.

That is going to be a portion of this video as well.

And I'm also going to do a real plan with me session so you can really see how I use it.

I just thought that would be so cozy and fun.

Even if you aren't a Google Calendar user, we can plan together.

Grab a cozy drink, get your notes ready, and let's get into it.

Is this distracting?

My cat has joined the chat.

Here's my email, and here's how you would find your Google Calendar

and you click on this grid icon that's next to your profile icon

and you have all of the Google apps essentially and then it just opens up to your calendar.

Your phone, you can download the Google Calendar app in the app store so it has its own app.

You don't have to go to the Gmail app and do it that way.

Here is my monthly view of December.

December is a completely closed out month

so I thought I would show you guys kind of what it looks like from a month glance.

This is kind of stressing me out.

I actually hardly ever use the month view.

I think the only time I use a month view is just to see dates.

Day view, this is kind of what that looks like.

I also hardly ever use the day view just

because I need to be able to look a few days in advance as well.

I'm not someone that just lives in the present and so that's why I always use the week view.

This is typically what I'm looking at all the time pretty much and this is exactly how I plan as well.

So I'm also going to go into more of a tour of my calendar.

Over here on the left this is also important.

Also you can see the month view here as well which is so so nice.

You don't have to always go here to see the month.

It's always going to be here.

I never use this button either because you can just tap into the day and do essentially the same things here.

All of my calendars.

Think of calendars as categories and so here are all of my categories

that I use for my life just for extra context.

For anyone that doesn't know, I do social media for a living.

So content creation, brand deals, YouTube, Instagram, TikTok.

I'm also a small business owner.

I have a Palmer Clay shop.

So short form content.

I like to separate my short form content with my YouTube content just

because those are two completely different sectors of my job.

And then shop, that's for my small business.

And then admin, which I honestly don't really use that much anymore, but this is essentially just when I have heads down time and I'm doing not necessarily editing,

but I'm doing emails.

Collabs, I like to separate my brand deals from my content creation

because that's also its own sector and I tend to have a lot of tasks for.

While a lot of these are essentially to-dos.

To-dos in my mind are personal to-dos.

Like they're not related to my job.

They're related to personal life.

And then I have outings.

This is a big one as well.

I love having this its own separate like bright color

because it is important that I know

that okay I'm not going to be home and

that those periods of times or that travel plans that we out of town.

Personal I also you don't really use.

And then reminders.

This is a big one.

This one's pretty obvious why it's this like pink red color.

I mean, hello, it's like a big deal.

Try not to abuse this feature too much.

I try to really keep this for like, this is really important at this specific time.

Don't miss it.

And the last one is editing.

I also realized I stopped using this.

They're on my calendar.

So that's like a tour of what my life essentially looks like and the color coding system.

We are at a blank calendar.

If you've never used Google Calendar before, this is what you're going to see.

Basically, I thought it would be really helpful to kind of go through the features of Google Calendar, but kind of as I use them.

Now let's get into actually planning.

Google Calendar doesn't let you delete some of these for some reason.

I don't know why, but they just kind of are there

and I just leave them unchecked so they are not visible on my calendar.

This one though, you're allowed to at least rename.

I would write down all of your areas of your life on how you would plan

and categorize everything and then once you have

that written down then come back to Google Calendar and now you can make all of your categories.

So what I do is I put an emoji

and Google Calendar kind of alphabetically organizes it but that's not exactly how I wanted it to be displayed.

So I put numbers that way it stays chronologically organized so I'll just put one and then I'll put an emoji.

I literally just go to Apple emojis copy paste

and then this first link right here

and it has all of the Apple emojis and

if you type in a keyword like cloud it'll come up

and then you click on it copy and it's safe to use that link and then paste it and there you go.

You have your Apple emoji there.

That's all I do and then this plus button you add calendars

and then create new calendar and then you go ahead and do

that for all of your tasks once you have all of

your tasks it should look something like this you just obviously won't have these colors

so we're going to do that together

so you open up your Pinterest what mine looks like

and try try not to get distracted

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and I type in google calendar color scheme

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and then you should see a lot of these pins come up

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that have these like codes underneath it those are the ones you want

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so this is the one that actually came up on my pinterest feed one day

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and i saved it you're a macho girly there's literally matcha themes

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so i would find probably multiple this one's even really cute

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too this is my favorite step by far a blue calendar so

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and it's completely free you know you can completely copy these

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codes these codes are not owned by these people fear not

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oh my god ocean milk for my coastal granddaughter girlies there's

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blue aesthetics i don't know why my pinterest is being weird right now astel blue

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that is so cute guys there's

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so many color palettes out there for whatever your aesthetic is

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remember i was talking about those codes earlier now is where we're going to use these codes

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so go back to your calendar and go to your first calendar

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and do you see how all these colors appear see we're gonna add a new custom color

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and we are going to put that code right here 4998 you want

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that hashtag don't forget at that hashtag and then save.

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So make sure that calendar is checked on.

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If it's not checked on, you just won't see it.

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And now when you add a task, it'll be that color that you add.

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So I would go ahead and do that for all of your calendars.

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Remember, if you write on the colors, you can just find more pins, find some that are close to that current palette that you're looking for, or honestly, you have free will, you don't have to listen to me.

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Do whatever you want there, because I know there are not enough codes in one pin usually for the amount of to-dos

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and responsibilities we have in life.

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So go ahead, find all your colors and make that palette aesthetic.

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I also have another tool I want to share with you guys if you don't want to do the Pinterest route, colores.co.

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This is a website where completely free to use, you basically just, you can generate your own color palettes

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and they come with that handy dandy code that we need

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so it's really fun even though this is actually really cute you hit the space bar

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and then it'll generate new color palettes for you

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if you're like oh my god wait i like this green color you toggle lock the colors

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that you like continue hitting that space bar

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and it'll give you more colors toggle lock until you find another color you like

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and so on and so forth copy

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that code in to what we had just done for Google Calendar with that hashtag and then you're good.

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So now that you have all of your color, guys, you've like literally done all the work.

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Your calendar is officially set up now and you can start planning.

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Once you start living your life and start using it, after a few weeks you'll get a sense of like what categories are important to you.

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You can change your categories because you're really going to learn what makes sense for you.

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It's not going to be perfect from the get-go.

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Make sure all of your calendars are checked on.

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If you're using this for the first time, calendar would still look blank and that is normal.

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I love this button too.

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This today button I use all the time jumps to the current day you're in.

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It's so great.

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So let's go to a blank week.

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Actually, I clearly I plan in advance, but here is the next week that I am planning for.

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So I do have some stuff in, but this is just like my pre-planned videos and I come up with random things the week before.

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So I'll add them in.

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That's one of my favorite things about Google Calendar is it's

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so easy to plan for the future and put reminders down for whatever day time you're looking for.

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Let's say you're planning all you're going to do is click

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a spot on the day you're planning for write in the task name

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and after you wrote in the task name make sure you're in this event and not task.

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I know that's like really confusing the task can't be like

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you're limited that's the literal only reason why everything is quote unquote an event

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because i like to keep things color coded to the colors

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i have picked then here is where you can actually change the category

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so all of your categories will appear

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and you can also change the time here the day as well

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if you want and then

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if you change it to wednesday guess what it'll pop up on wednesday

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but you can literally click anywhere

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and be able to customize what day what time what category the actual task is collapse

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and then you can estimate how long it's gonna take

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and then save also another cool feature is you can drag so like

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if you're like oh wait that's actually the wrong time it's

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supposed to be at one o'clock put it to one

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and it's actually one to three one to three now

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so simple you can also add tasks on top of tasks

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this is an example let's say this one is a reminder

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and it can go directly on top

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so reoccurring tasks this is a reoccurring task for you

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if you have like a reminder

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that you want you know every friday at 2 p.m you can do

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that in google calendar and let me quickly show you how write what your reoccurring task is

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and then you make sure you're in the right category for it

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and then you set the time you go to more options here as well you'll see repeat options

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and then you can do custom options on monday wednesday friday

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and then ends never done save

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and there you go it comes up as you can see

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right there monday wednesday friday until eternity i will say though

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if you edit a reoccurring task

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so for example let's say i have my post idea

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and then you save it it is going to ask you edit reoccurring event just this one

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or this and following or all of them

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so I always change it to this event

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and then as you can see it only changed that specific one and not all of my reoccurring ones.

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So you have learned everything that I do and how I plan all aspects of my life.

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Make sure to download that mobile app because I use

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that all the time when you're on the go and you have something comes up and you have something to do.

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Your phone is usually likely always with you so you can just add it in the mobile app.

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It's so simple.

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You do it the same way you would do it on a computer, except, you know, your mouse is your finger and you just tap it

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and you change the settings you need to and you're good to go.

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Well, my two problems with physical planners were that it's hard to always have a physical planner with you all the time.

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Like a lot of times my physical planner would stay at home

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or would stay at work when I used to work a nine to five.

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And I would think of things I need to do when I'm like out with friends or something.

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And then I'm like, damn, I don't have my planner.

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And google calendar once you add it one place it syncs everywhere else

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so if you're out with your friends

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and you think of something to do add it using the mobile app

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and it'll also add to your calendar

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when you open it up on your computer it has literally saved my life

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and it takes a lot of stress out of your brain

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and your body and mind from having to remember everything also the time blocking it is

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so easy first of all to just like plan two years from now

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if you want to which is so great you can't really do

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that with physical planners you know they end at some point you have all of your times listed here

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and it's just creme de la creme you're not just like

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following the to-do list you can actually put what time you're doing what

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and once you plan the entire week out i just think

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it's just like how can you not want to try it out for yourself after all of

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that you know that was my little spiel on google calendar

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and now let's get into the plan with me before we start a quick word from our sponsor okay

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I started by assembling it myself, and it was actually super straightforward.

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Every piece is labeled, the tools are included, and it took me less than 20 minutes, which is saying a lot because I normally procrastinate anything that involves screws.

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Once it was set up, the first thing I noticed was the support.

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The Atlas has this breathable mesh back, adjustable lumbar support, and a really plush seat cushion.

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It feels sturdy but still soft, like the perfect balance for long editing days.

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I also love that the headrest and armrest are adjustable so you can customize it exactly how you like to sit.

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And the tilt function is chef's kiss.

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I didn't realize how much I was leaning forward before until I sat in this.

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So if you're looking for a comfortable ergonomic upgrade without spending a fortune, the Atlas chair by Kalami is truly one of the best desk chairs under $300.

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I've been using it every day and it makes my workspace feel so much more comfortable and put together.

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I'll have the link below if you want to check it out.

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Thank you, Kalami, for sponsoring a portion of today's video.

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So for planning, the other thing that I use is my notes app or physical notepad.

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That's always really nice to have, especially on your Sunday planning sessions where it's like, okay, I'm brain dumping everything that I need to do, everywhere that I need to be, a grocery list.

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I use the notes app on my phone.

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Again, like things with me everywhere and not just, you know, at my desk at home.

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Do your brain dumping session on all of that.

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And once you have that, you can take that and organize it to each category.

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So I'm going to go ahead and do that off camera and then get back to you guys.

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okay hi guys i'm back i spent some time i finished

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my notes app a lot of times things come to me

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though as i'm planning to i actually end up adding

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and changing my planner every single day i spend i mean i'm not like meticulously changing it like crazy usually

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when i plan on sundays for the most part a really good overview

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and a lot of that tends to happen i think

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that sunday planning session

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or whatever the first day of the week is for you personally in your life some people that's monday

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but that initial first planning session for the week ahead does

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so much and is so so crucial for me anyway

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so i'm just going to go through all of the things

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that i wrote down on my notes and then transfer

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that to my calendar and then anything else

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that comes up make sure i add

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that in to you usually the first thing

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that i plan is my short form content stuff i'll write in like details of the video here and

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if you're linking anything you can link things there as well

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this is an example for this video this is how i

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plan this video this is how i plan my content as far as like the details of what i'm filming

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and what needs to be in the content i also do on google calendar

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and it's so nice i just love this i love this

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so much it looks so cohesive and you can just go in

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and change it so this is what it looks like in the actual event

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if you are curious and you can go ahead change it add things whatever okay

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so that's kind of what i have for my content that's

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essentially how i plan my content to sum it up i

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have a reoccurring task for whenever i'm posting videos like for

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short form content i'm always posting at 12 p.m 12 30

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and then i brain dump my ideas on my notes app

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and then i add an interview calendar the exact video

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that i plan to post and then within

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that as well you're able to type in like notes for

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that video if you have it and for content ideas that's a whole video in

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and itself so i'm gonna finish up planning just

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because i'm taking forever doing this

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and that's pretty much how i organize my life using google calendar

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if you have any other questions definitely leave them down below i'm going to be responding to comments

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and i want to help you guys out

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because i don't use every single tool that google calendar has to offer

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and no pressure you do not need to use every single tool there is

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so much which i appreciate that google but i definitely don't need it

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so if there's something that you're curious about

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and i didn't talk about in the video definitely leave it down below

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and i'm happy to answer and just a reminder

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that your google calendar is not meant to be stressful it's

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meant to be cozy it's meant to be something you look

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forward to doing every morning it's supposed to make your life

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so much easier and and be a place for you to write down everything

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so you don't have to keep it up in your head definitely give it a try on making it aesthetic, picking a color palette that you like.

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Trust that that alone will motivate you so much more

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and you'll always remember to look at your planner because it's so pretty.

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And let me know in the comments down below if you plan like this.

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I would love to know.

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Vocabulary and speaking notes for this lesson

The speaker keeps coming back to these words: calendar, google, color, task, content. This video has 291 sentences and 3638 words to shadow. The speech runs for 17:47. The speaker talks fast, about 205 words per minute, so expect linked and reduced sounds. 86% of the words are among the 3,000 most common in English; the rest is worth studying before you start.

Key vocabulary in this video

The 15 most advanced words in the video, with pronunciation and meaning:

Word	Pronunciation	Meaning
calendar noun	/ˈkæl.ən.də/	Any system by which time is divided into days, weeks, months, and years.
reoccur verb		To occur again; to recur.
planner noun	/ˈplænɚ/	One who plans.
palette noun	/ˈpælɪt/	A thin board on which a painter lays and mixes colours.
emoji noun	/ɪˈmoʊ.d͡ʒi/	A digital graphic icon with a unique code point used to represent a concept, object, person, animal or place, originally used in Japanese text messaging but…
aesthetic adjective	/ɛsˈθɛ.tɪk/	Concerned with beauty, artistic effect, or appearance.
reminder noun	/ɹɪˈmaɪndə(ɹ)/	Someone or something that reminds.
edit verb	/ˈɛdɪt/	To change a text, or a document.
organize verb	/ˈɔɹɡənaɪz/	To arrange in working order.
cosy adjective	/ˈkoʊzi/	Affording comfort and warmth; snug; social and comfortable.
customize verb	/ˈkʌs.tə.maɪ̯z/	To build or alter according to personal preferences or specifications.
hashtag noun	/ˈhæʃˌtæɡ/	A metadata tag, signaled by a preceding hash sign (#), used to label content.
dump verb	/dʌmp/	To release, especially in large quantities and chaotic manner.
blank noun	/ˈblæŋk/	The white spot in the centre of a target; hence (figuratively) the object to which anything is directed or aimed, the range of such aim.
crème noun	/kɹɛm/	A very sugary, fluffy white cream derivative or creamlike analogue.

Phrasal verbs you will hear

Word	Pronunciation	Meaning
come up verb		To emerge or become known, especially unexpectedly.
go ahead verb	/ˌɡoʊ əˈhɛd/	To proceed with; to begin.
write down verb		To produce or set (something) down in writing; to record something.
go through verb		To travel from one end of something to the other.
set up verb	/ˌsɛt ˈʌp/	To make ready for use.
close out verb		To terminate; to call the end of.
come up with verb		To manage to produce, deliver, or present (something) by inventing, creating, thinking of, or obtaining it.
end up verb		To bring to a conclusion.

Sentences worth repeating

Short, complete lines from the video that you can reuse in everyday conversation:

I'm also a small business owner.
Personal I also you don't really use.
This one though, you're allowed to at least rename.

Grammar in this video

The structures the speaker uses most, with the exact words from the video:

Structure	In the video
Present perfect continuous have/has been + -ing — an action that started earlier and is still going on	I've been getting · I've been using
Passive voice be + past participle — the focus is on what happens, not who does it	be displayed · are not owned · is checked
Present perfect have/has + past participle — a past action that still matters now	has joined · have picked · have learned
Relative clauses who / which + clause — extra information about a person or thing	well which is · minutes, which is

Pronunciation to watch

The speaker uses 107 contractions and reduced forms, such as you're, I'm, don't. Say them the short way, as you hear them.

The “th” sounds: aesthetic /ɛsˈθɛ.tɪk/, breathable /ˈbɹiːðəbəl/, aesthetics /ɛsˈθɛt.ɪks/, underneath /ˌʌndɚˈniθ/, worthy /ˈwɝ.ði/
The “sh” and “zh” sounds: hashtag /ˈhæʃˌtæɡ/, cushion /ˈkʊʃən/, mesh /mɛʃ/, crucial /ˈkɹuː.ʃəl/
Long words — get the stress right: adjustable /əˈd͡ʒʌstəbəl/, categorize /ˈkætɪɡəˌɹaɪz/, chronologically /ˌkɹɒnəˈlɒdʒɪkli/, procrastinate /pɹoʊˈkɹæs.tə.neɪt/, eternity /əˈtɜɹnəti/

How to practise with this video

Listen to the whole video once without speaking and note the words you do not know.
Start at 0.75× speed, shadow it sentence by sentence, then go back to normal speed once it feels easy.
Record yourself and compare with the original, paying attention to words like calendar, reoccur, planner.

What is the Shadowing Technique?

Shadowing is a science-backed language learning technique originally developed for professional interpreter training and popularized by polyglot Dr. Alexander Arguelles. The method is simple but powerful: you listen to native English audio and immediately repeat it out loud — like a shadow following the speaker with just a 1–2 second delay. Unlike passive listening or grammar drills, shadowing forces your brain and mouth muscles to simultaneously process and reproduce real speech patterns. Research shows it significantly improves pronunciation accuracy, intonation, rhythm, connected speech, listening comprehension, and speaking fluency — making it one of the most effective methods for IELTS Speaking preparation and real-world English communication.

Shadowing technique: read the full step-by-step guide →

Shadowing Practice: How to Organize your LIFE with Google Calendar! 🖥️🤍✔️ + Plan with Me! *pinterest aesthetic* Tutorial - Learn English Speaking with Video

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