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Each of us has our own unique communication signature.
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What is your signature saying about you?
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My name is Matt Abrahams, and I teach strategic communication at Stanford Graduate School of Business.
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Welcome to Think Fast, Talk Smart, the podcast.
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Today, I am excited to talk with Oliver Oust.
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Oliver is founder of Speak Like a CEO Academy, where he coaches executives and founders how to refine and strategize about their communication.
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He's written several books, including Unignorable and Message Machine, and he hosts the popular podcast, Speak Like a CEO.
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Welcome, Oliver.
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I am really excited to be chatting with you, and it's great to be here in person.
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We've done a lot of chatting over the years, and I really appreciate your work.
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Thanks for joining.
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Thank you for having me.
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It's so great to be face -to -face after usually chatting online.
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Normally, 6 ,000 miles and nine time zones separate us, so it's great to be in person.
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Excellent.
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Shall we get started?
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Lovely.
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Excellent.
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Here at Stanford, we teach our MBAs a lot about product market fit to increase the likelihood
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that their offerings will hit the target and they'll be able to be productive.
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You talk about message market fit.
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What is this, and how can all of us benefit by maximizing it?
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Every company that wants to be successful needs both product market fit, well there's a market for your product, and message market fit, which means that you find the right words,
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the right story to convince top talent, customers and investors to work with you, buy from you, invest in you.
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And if you do that, then you can achieve message market fit and you need both.
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In my most recent book, Message Machine, we looked at why 90 % of startups fail, plus established companies, their lifespan gets shorter and shorter as well.
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And more often than not, it's the lack of message market fit, right?
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You have a product, it works, but there are just so many products out there, it's just very hard to get traction.
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Because let's face it, no one cares about us, our company, our products.
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We have to make them care.
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And for that, we need the right words.
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Have you found in your research certain words that work or certain ways of determining which words work?
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Yeah, a common mistake I see is that companies like to talk about the product, what they do and why it's great and why they're
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so excited about this
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that doesn't work you want to talk about the outcome what's
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in it for them what's in it for your customer you
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probably heard the phrase people don't want a quarter inch drill they want a quarter inch hole
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but i think that's even you know falling short
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because who wants a hole in the wall people want a picture nicely hung on the wall
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so show them the picture don't just describe the picture show them the picture Make them see it, make them feel it and believe it.
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Make them believe what's possible if you work together, especially, of course, in the B2B space.
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So that's what I would aim for, the outcome, what's in it for them.
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Absolutely.
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So the stories you're telling, to help your message fit the market is to make sure that it's relevant.
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And you're explaining the value, not what it is, but the value it provides.
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That's right.
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And it's, you know, you and I could probably develop an app this weekend on helping people how to communicate better, right?
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We could just do it.
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But would it be a commercially viable operation?
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Would it be a thriving company?
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Well, it depends, right?
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It's so easy to produce new services and products these days, but it's harder to find an audience and find customers for it.
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So you can see how message market fit is even more important than it used to be.
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Oh, absolutely.
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And in fact, I would argue that as you're developing your product, as you're identifying your market, you need to be thinking about the message and the messaging around it.
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Yes, do it in parallel.
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Don't create a product and then think about how you want to sell it and find investors, etc. Do it in parallel or the Amazon way.
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You create the press release first, right?
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And then see if there are actually words that describe it.
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But it's not easy, especially in the innovative spaces in the startup world.
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Because you're by definition creating something that probably doesn't exist.
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So finding the right words to describe it that people understand isn't easy.
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And talk to your customers, right?
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It's sometimes as simple as that.
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You need to go out, founders leave the building, talk to your customers.
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Right, and iterate as you go.
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Just like you iterate on the product, you need to be iterating on the message.
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Yeah.
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In your book, Unignorable, you discuss the necessity of standing out in a crowded landscape, and it is getting more and more crowded every day.
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For founders and leaders trying to build their brand in today's fast -paced digital creator -first world,
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what is the first step to shifting from being overlooked to becoming truly unignorable?
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The word unignorable is actually wordplay on a Steve Martin quote.
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Steve Martin was asked, what makes someone successful?
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And he said, be so good, they can't ignore you.
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Of course, that's great if we can be that good, but it's only part of the story.
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Because in this day and age, as you said, we have to also talk about the work.
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So unignorable means you do good work, but you also talk about it.
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In the same way you talk about your work, we're here to give, not to get, right?
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And there's nothing icky about this.
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So shifting your mindset from, oh, I let the work speak for itself, to I do good work and talk about it, that's the first step.
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Then we need the right message, right?
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Our words need to resonate.
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We need to find an audience, customers, et cetera.
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So we need the message and we also need a method.
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We need to find a way that increases our reach and our reputation.
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So that's where I would start with the mindset, the message and the method.
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Anybody listening and you know this about me, I love mnemonics that help us.
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Me too.
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I love the three Ms. Can you break those down for us?
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So the mindset is being comfortable, being out front with the value you bring.
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That's right.
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Other parts of that mindset piece? in 2018 when I started building my brand and start to write books, starting to podcast, I was hesitant.
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And my team told me, Oliver, you need to be out there.
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You need to be seen.
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And I said, well, but it's about the team.
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It's not about me.
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It's like, yeah, we hear you, but it helps all of us.
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So I think there is this mindset shift that we all go through.
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Many of us have been brought up not to toot our own horns, to be humble.
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And those are wonderful qualities and embrace them.
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However, no one will know about us.
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And that in this day and age where, you know let's face it it's hard out there the labor market's tough we need to be seen
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so in a way our personal brand is our moat in
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the age of ai well i got another m to be thinking about so finding
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that level of comfort with being out there espousing what it
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is you're representing your your brand your idea your product it is hard it was hard for me too uh
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but but if you remind yourself that the work adds value to other people
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and and being a mouthpiece for that can help in In terms of messaging, and I know this is a huge question, I don't mean it to be unfair,
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but what have you found most helpful when people are trying to present their brand in terms of messaging?
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I would focus on what you bring to the other person
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and also who you are for and who you're not for and what you're not.
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Oh, interesting.
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Our brains are very good at understanding contrast.
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I'm this, not that.
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We're not good at understanding better.
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What does that even mean?
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Who's better than what?
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Whose offer is better than what?
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But if I'm saying, you know, I'm for leaders, I'm helping leaders communicate better with my speak like a CEO method.
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First of all, I said who I am for.
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And then I said there's something specific about the way I do it.
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I have my own method.
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And everything, as you know, you know, my academy and my books, etc., everything is called speak like a CEO.
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So there's something distinctive about it.
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And it's different.
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If you say I need a workshop for 200 employees, it's probably not me.
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I work with leaders.
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So try to be distinctive and try to be clear who you're for and what you're not and who you're not for.
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That idea of contrast, who you're for, who you're not for, what you do, what you don't do, very important.
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It helps you define for yourself who your target audience is, but it helps your target audience figure out if you are appropriate for them.
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So taking the time to do that thoughtful messaging is important.
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That's right.
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And we have three C's here that can help us.
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So there's the contrast, there's the compression.
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So we want to make it short, right?
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We don't want to spend 30 seconds, two minutes to explain who we are and what we do.
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And then there's cadence.
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It should sound right.
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And if we have something short, compressed, something that has good cadence, and something that contrasts, then we're on the right path for very strong, very succinct messaging.
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Three Ms that lead to three Cs.
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I really like that.
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So the three Cs, again, are contrast, cadence, and compressed, being concise and clear.
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Excellent.
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And I think those are three criteria you can use to assess and measure any message as you craft them.
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Let's talk about methods.
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So there are lots of channels through which we can communicate information.
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What advice and guidance do you have for finding the appropriate method for the message that you have?
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Of course, think about where your audience is.
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And for many of us, that may be LinkedIn.
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You are very active on LinkedIn.
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I'm very active on LinkedIn.
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And on LinkedIn, I'd say it's all about your pace.
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Pace is your profile, your audience, your content, and the engagement.
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Profile is actually so important these days for a number of reasons.
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I'd say it's your digital first impression, right?
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So you want to get that right.
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And yet I see a lot of profiles of professionals that are a little, let's say, unloved.
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They could use a little TLC.
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And I think it's just professional self -care to spend a little time on your profile.
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So that's where I would start.
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Make sure it really represents you well.
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It used to be said that, oh, don't dress for the job you have.
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Dress for the job you want to have right i'd say
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today it's don't create a linkedin profile for the job you
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have create one for the job you want to have that's
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really good advice little tlc is probably in order there
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so that's the profile and then the a
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and pace is your audience think about who you want to reach
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because they're a billion people
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if you don't have the clarity you're not going to reach
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anyone maybe you need a hundred thousand followers Maybe you just need a thousand strong connections.
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So reach out to people in your industries.
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Who are the decision makers in your industry that should know you?
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Engage with their content, reach out to them, connect with them.
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So think about this with intention.
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Then content.
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You probably think that LinkedIn is pretty busy, right?
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Lots of people posting content.
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But actually of the billion plus people on the platform, only 1 % of them post regularly, like a couple of times per week.
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So if you post two times a week, you're in the top 1 % on LinkedIn.
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You're top 1 % in your industry on LinkedIn.
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And let's say you post good quality content, you probably need 0 .1 % in your industry just by posting a few solid posts per week, not AI slop.
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And then E, engagement and pace.
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That is, you need to engage with other people's content so they engage with you.
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It's give and take, right?
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It's not, oh, please come and engage with my content if you're not willing to engage with other people's content.
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I love a good acronym.
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And I think for any online posting, pace makes a lot of sense.
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Think about your profile.
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Think about your audience.
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Really focus on your content and then engage.
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Engage not just with your content, but content of other people.
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If you do that, not only will you keep up the pace, you'll set the pace.
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That's right.
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I appreciate that.
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So for people who do what we do, Oliver, anxiety looms large for those that we try to help.
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Share with me a little bit about how you help people feel more comfortable confident and calm
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when they communicate maybe i can you know contribute one little framework i'm i'm i'm developed this for myself
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because like everyone you know if the stage is big enough
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and the stakes are high enough i think we can all feel it oh absolutely
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so it's bmw body mind and words
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and it starts with your body in the order matters because
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if we're nervous as you know it's a physiological signal
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and we can do sighing we can do breathing exercises i'm a big fan of movement
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because if we stand in the same place or sit in the same place the body can feel trapped.
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So a little movement, light movement, walking around the block is much better than checking our emails before we go on stage
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or give a presentation because that probably gets our blood racing
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and something is in there that really excites us in a negative way.
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So, you know, be body, breathing, sighing, movement.
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Then mindset.
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It helps to reframe, as you know, and there's good Harvard research and you had Alison Woodbrooks on here as well, to reframe the nervousness as excitement.
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On top of that, I'm a big fan of power memories, meaning we think back to similar situations that we aced, right?
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If I'm going to present to the board and my mind goes, and all the things that could go wrong.
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No, bring your memories back to the presentations that you did really well.
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So that's a power memory and it helps us sort of
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when we drift off into all the negative territory to bring it back.
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And then the W is the words.
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people get nervous because of their words, because either they haven't prepared enough, solution is simple, or they have prepared in the wrong way,
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which means they have usually tried to remember script, right?
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And as, you know, you're a big proponent of structure, you want to use structure, not a script.
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You know, a script is very time consuming, it's hard.
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We are not professional actors, I can't remember a script.
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We want to use structure, we want to memorize our key messages, our points, not remember a script.
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So BMW, we reset our nervous system, we reframe the situation in our minds and then we prepare with structure to organize our words.
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Well put.
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You've redefined the CEO role.
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You argue that the CEO really should be the storyteller in chief.
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Tell me more about that and how do we help CEOs, and it doesn't have to be CEO, leaders of any type, to really understand the importance of storytelling in their job?
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Stories is how we think, how we make sense of the world, right?
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A two -year -old can understand a story, but it takes 20 years of education, Stanford, for instance, to be a good finance professional or to be a doctor or something.
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You can see why storytelling beats fact -telling every day of the week.
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What does it mean for CEOs?
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I think especially in this day and age where the world is changing so fast, no company can be sure that it's going to be around in a few years.
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Many employees worry about what AI will do to their jobs, their roles.
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I think especially now a CEO has a duty to make sense of the world for employees
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but also for other stakeholders, right?
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Whether it's investors, regulators, the public.
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I think it's their duty.
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And I think that storytelling is the right vehicle to do this.
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How?
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To me, there are three levels of speakers.
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The bottom level is sort of the rambler, right?
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The rambler starts somewhere and ends somewhere and thinks while they speak, but they lose the audience in the process.
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Level two is the robot.
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And the robot is, you know, scripting it out, rehearsing it 20 times.
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It's going to be on message, but it's going to be stiff and unnatural.
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So it's not going to be very engaging is not going to be a great storyteller.
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So level three is the raconteur, the storyteller.
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And the storyteller uses story structure, doesn't use scripts, and just has that mindset of I need to tell a story, I need to explain what our vision is,
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where are we going, what so what now what is one of your favorite structures.
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There are some others like excite, disturb, assure or goal problem solution
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so i can ramble i can talk about the things we want to achieve as a business
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or i say here's the goal now here's the challenge we face
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and here's the solution right and
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if i do this then i start becoming a stronger storyteller
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and it's not actually rocket science right it comes
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so naturally to us once we overcome this inhibition of oh i need to tell facts
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and you know this is what we do here i think
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that belongs to the industrial age i think today we We live in an age of visionaries
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and storytellers because none of us knows where we are going, what happens to the world.
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So the more inspirational, the more educational a leader can be, the better for everyone.
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Well put.
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Having the ability to tell a story, to focus on the importance of storytelling really makes a difference.
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And it makes a difference in all of our lives, regardless of if we're leaders or not.
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Oliver, I knew this was going to be fantastic.
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I knew it was because we've had several conversations
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and I always learn something
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and really enjoy it before we end you well know I asked three questions
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when I make up just for you
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and the others I've been asking people for a long time are you up for
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that absolutely excellent well as somebody who studies communication is really invested your life in not only developing your own
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but helping others I'm curious if there's one area
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that you find yourself coming back to
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that you yourself are working on I constantly have to work on my listening skills
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and I feel that I can always get better in all communication but particularly listening.
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Curious if there's something that you're working on and how are you working on it?
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I'm trying to work on my humor and trying to be more interesting
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or entertaining because as you know the brain doesn't pay attention to boring things
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and yet a lot of business communication is boring
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so the bar is very low to be a little more entertaining than the next guy who's presenting
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so that's definitely an area I'm working on
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and I learned this from Drew Tarvin who wrote a great book called Humor at Work, he's a fantastic guy and we spent some time together last year
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and said well it's not really about telling jokes or scrotting jokes about being that conversational humor, that levity you bring in and just trying to think, how can this be a little more fun?
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How can this presentation a little more fun?
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Okay, maybe there's a meme, maybe there's a funny picture I can use.
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How can we make this conversation more fun?
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These little things, that's often enough.
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It's not ha ha, laugh out loud.
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It's really those little steps.
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So humor is definitely an area.
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I personally need to work on that too.
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But this idea of bringing levity allows for connection and allows for energy.
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And I appreciate you're working on it
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and i've known you long enough to know you're pretty good
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at it you're pretty funny thank you question number two who's a communicator that you admire and why in 2021
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there was a new ceo of the hugo boss company that's a german apparel company called daniel reala and
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he came in the company was in a you know slightly challenged position and in the first week he
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assembled his top 100 leaders
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and he said to them look we have a choice here
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we can either spend the next year getting to know each other and building trust.
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Or we decide right here that we trust each other.
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Now, I know this is a great company, only great people work here.
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That's why I'm telling you now, I'm trusting you.
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And the team responded in kind and also trusted him.
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And the result was the next few years were actually very strong from a business perspective and obviously made things easier.
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So for me, the lesson is as a leader, as a communicator, Be trusting and be trustworthy.
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That's how you build trust.
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And that's why I admire him for this statement and this approach, because I think it's not easy.
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You come into a new company that isn't doing so well, to be that trusting in the people who are already there, that's a move.
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I appreciate you sharing that.
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At the end of the day, trust underlies communication.
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It's about connection and trust.
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When we had Jamil Zaki on as a guest, he said, one of the things we can do to really build trust is to trust loudly.
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In other words, state out loud your trust.
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And you just gave a great example of that.
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I hate to have to ask our final question, but we do have to bring this to an end.
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What are the first three ingredients that go into a successful communication recipe?
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I think we often jump to the question, oh, what am I going to say?
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I would suggest let's take a step back and just strategize for a few seconds.
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I always start with character.
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Like, how do I want to show up?
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Am I a coach, a mentor?
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Do I want to inspire?
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Do I want to inform?
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Second is context.
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And then I put myself in the shoes of the audience, right?
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What are their worries, their fears, their hopes, desires?
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What's their state of mind for this conversation?
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And only thirdly, content, right?
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What do I want to say?
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Character, context, and content.
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Those are three ingredients I would think about before any presentation, conversation, etc. Enough said.
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You paraphrased it.
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You gave an excellent tool to remember it.
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Those three make for excellent communication, as does all your advice.
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You have been very helpful in giving us actionable, clear, and memorable tips.
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Oliver, you did not disappoint.
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I knew you wouldn't.
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Thank you so much for joining us.
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Thank you, Matt.
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I really appreciate all the work you're doing and love your book, as you know, so appreciate.
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Thank you for listening to another episode of Think Fast, Talk Smart podcast.
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To learn more about how to be an effective communicator, please listen to episode 82.
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with Nancy Duarte.
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This episode was produced by Catherine Reed, Alex McCarthy, Ryan Campos, and me, Matt Abrahams.
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Our music is from Floyd Wonder, with special thanks to the Podium Podcast Company.
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Please find us on YouTube and wherever you get your podcasts.
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Be sure to subscribe and rate us.
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Also, follow us on LinkedIn, TikTok, and Instagram.
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And check out Fastersmarter .io for deep dive videos, English language learning content, and our newsletter.
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Contexto e Fundo
No vídeo, Matt Abrahams, professor de comunicação estratégica na Stanford Graduate School of Business, conversa com Oliver Oust, fundador da Speak Like a CEO Academy, sobre "message market fit" — a arte de transformar ideias em comunicação que conecta. Eles discutem como empresas e profissionais podem usar palavras certas para convencer clientes, investidores e talentos, focando no resultado ao invés do produto. Essa conversa é rica em dicas práticas para quem quer melhorar a comunicação em inglês, seja no ambiente profissional ou cotidiano.
5 Frases Chave para Comunicação Diária
- "What's in it for them?" (O que há para eles?) — Uma pergunta essencial para focar no valor que a mensagem traz ao ouvinte.
- "Make them see it, make them feel it and believe it." (Faça-os ver, sentir e acreditar) — Dica para criar conexões emocionais.
- "People don't want a quarter inch drill; they want a quarter inch hole." (As pessoas não querem uma furadeira de 6mm; querem um buraco de 6mm) — Exemplo clássico de focar no produto, não no resultado.
- "Show them the picture, don't just describe the picture." (Mostre a imagem, não apenas descreva) — Como contar histórias que engajam.
- "No one cares about us, our company, our products." (Ninguém se importa com a gente, nossa empresa ou nossos produtos) — Realidade crua que impulsiona a necessidade de uma comunicação eficaz.
Guia Passo a Passo para Shadowing
O shadowing é uma técnica poderosa para melhorar a pronúncia em inglês e a fluência. Aqui está como aplicá-la nesse vídeo:
- Escute e identifique a entonação: A conversa é informal, mas com termos profissionais. Repita frases como "message market fit" e "strategic communication" atentando para a ênfase nas sílabas.
- Repita imediatamente: Pause o vídeo após cada frase e repita com o mesmo ritmo. Isso ajuda a treinar o "shadowspeak" — a habilidade de imitar a fala nativa.
- Foque nos conectores: Palavras como "and", "but" e "so" são usadas com frequência. Observe como elas são pronunciadas de forma suave (ex: "an'" em vez de "and").
- Analise os resultados: Compare sua gravação com o vídeo. Note se você conseguiu transmitir a emoção em frases como "Make them feel it".
- Pratique diariamente: Use um shadowing site para acessar o vídeo e repetir o exercício. A consistência é chave para melhorar a pronúncia em inglês.
Essas dicas ajudam a transformar a observação em prática, tornando o shadowing em inglês uma ferramenta eficaz para se comunicar com clareza e impacto.
Gramática neste vídeo
As estruturas que o falante mais usa, com as palavras exatas do vídeo:
| Estrutura | No vídeo |
|---|---|
| “Used to” used to + verbo — um hábito ou estado do passado que não é mais verdade | used to be |
| Present perfect have/has + particípio passado — uma ação passada que ainda importa agora | We've done · Have you found · have been brought |
| Voz passiva be + particípio passado — o foco está no que acontece, não em quem faz | being overlooked · was asked · be seen |
| Orações relativas who / which + oração — informação extra sobre uma pessoa ou coisa | fit, which means · people who do · somebody who studies |
O que é a Técnica de Shadowing?
Shadowing é uma técnica de aprendizado de idiomas com base científica, originalmente desenvolvida para o treinamento de intérpretes profissionais. O método é simples, mas poderoso: você ouve áudio em inglês nativo e repete imediatamente em voz alta — como uma sombra seguindo o falante com 1-2 segundos de atraso. Pesquisas mostram melhora significativa na precisão da pronúncia, entonação, ritmo, sons conectados, compreensão auditiva e fluência na fala.