Shadowing Practice: Mock Meeting for Minute Taking - Learn English Speaking with Video
Ders oluşturuluyor...
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Okay, so for this morning's meeting we've got a couple things on the agenda to discuss.
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First off, I'm going to start with talking about our scheduling processes.
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Because I know some of our staff are using their Outlook calendars and some of our staff are using Web Tracker.
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Some people use both, but that's creating double bookings
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and those double bookings can create a lot of confusion in the front reception area when those double bookings do occur.
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so I would like to talk about some processes around how maybe we can kind of streamline it
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that process to make it a little more easier for the receptionist and make the appointments flow a little more fluidly.
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Eleanor are you using WebTracker or are you primarily using Outlook for yours?
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I primarily use WebTracker but I try to keep Outlook just for my own personal appointments
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but that doesn't mean there couldn't be some conflict there.
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Right, because if you have an appointment or something like that, that might not be reflected in Tracker.
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Exactly.
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Okay, and what about yourself?
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I use both, but I find that I'm in a really unique situation
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because I am the contact between the two different facilities.
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Right.
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So our only contact with the other facility is through Web Tracker.
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However, all of our facilitators use Outlook.
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So I'm having to do Outlook
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because it's easier for them to pull up email as opposed to Web Tracker because depending on where they are, they might not have access.
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So I know what happened this week with one of our classes who had a whole bunch of appointments,
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it was in Outlook but it was not in Web Tracker
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and then they were double booked into Web Tracker as well as doing a training session, so we had a major confusion.
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Yeah, okay.
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So what's the solution?
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I my thoughts are I I've already talked to IT
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and we cannot we cannot merge both
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so there's there won't be any communication between a web tracker calendar
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and an outlook calendar so that's not going to be an option for us
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so my thoughts are either we suggest that people use one
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or the other and then the company is all on the same page
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so that there's no confusion yeah
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because our downtown location also has access to WebTracker as well
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and with Outlook you'd have to grant access to everybody to be able to view different calendars
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which I think could be very confusing.
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Well and WebTracker being web -based as well if we are away we can still remote it that way.
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Okay so are you guys okay with that?
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Okay so I'll head that one up and we'll have to send out some sort of communication to staff regarding that.
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Yeah, if you want to put maybe like a little tutorial together on how to use the full -on calendars in WebTracker,
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the next thing I'm going to need to do is obviously change our policies so that it reflects that.
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We're no longer using Outlook for calendars purposes.
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And make sure that the training package is associated with the policy.
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So if we can do that.
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And then we're going to have to get
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that out to all employees as soon as possible so
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that we don't have a major issue like we had earlier this week.
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Right, okay, perfect.
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So that will go with your policy states.
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I will include that.
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So in regards to the communication, then are we looking at doing a mass training?
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Because I know that this week we do have a staff training, an all -staff training, or do we want to do it via email?
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Let's do both.
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I think we could, yeah, I would agree with always those massive staff trainings.
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Yeah.
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And then we'll also have something written down we can refer to to make sure we're doing it correctly, et cetera.
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So we'll do both.
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We can send an email, and we can also touch base with our all -staff meetings on Thursday with everybody.
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OK.
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Sound good?
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Perfect.
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OK.
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Well, we're on the topic of emails.
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Yeah.
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I don't know about the rest of you, but I get a lot of emails.
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And of course, I respond to them all eventually.
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But I think it would be really helpful if, A, our subject lines were more specific.
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OK.
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Sometimes people don't even put a topic in a subject line and that drives me crazy, but even more, it would be great if we could label it maybe urgent,
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or FYI, or response required, or response not required, just something to help me prioritize those emails.
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I think in regards to that though, sorry.
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No, no, go ahead.
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People, I've been getting a bunch of emails that are like high importance that are not high importance, like a little joke.
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So I think we need to have some sort of a
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policy in regards to what actually constitutes a high priority and needs to be dealt with quickly.
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Do you want to get together tomorrow?
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Sure.
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Yeah, and then we can bring it up and we'll get them
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and determine what the actual words are that we're going to use.
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Wonderful.
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And then we can communicate that out.
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So if you guys put that together, and then I can also include that in the staff -wide email that I'll send out regarding scheduling.
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And we can talk about it on our training.
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Okay.
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Perfect.
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Perfect.
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Okay.
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Lastly on our agenda is the office party that is coming up.
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We don't have very many people on our social committee, and it's quite a bit of work for just one person to be doing on their own.
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So I don't know if the two of you would be interested in helping participate in that.
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If not, I know there's a lot of stuff going on in everybody's lives outside of work.
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So that's also something that I'll probably send out in an email as well, but I'd like to offer it up to you guys if that's something you were interested in.
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But we'll need to have, I would say, a handful of people, maybe at least three to four, working on it collaboratively to uh okay so you're interested in us
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and in us recruiting others yes yeah i am perfect um
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but by no means don't feel pressured to participate in it
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but if you have the time um i would greatly appreciate it um
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so we've taken care of that any other things any other outstanding objects and topics
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that we need to talk about no i think we're good
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i think we're ready for our staff meeting tomorrow perfect
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so i'll start working on the scheduling process communication you guys can touch base with the policy updates
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and the email subject line that we can all put
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that together for everybody for Thursday and that seems like we've covered everything all right perfect okay
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Bu dersin kelimeleri ve konuşma notları
Bu konuşma dersi “Mock Meeting for Minute Taking” videosuna dayanıyor. En çok tekrarlanan kelimeler: email, outlook, staff, tracker, web. Bu videoda gölgeleme çalışması için 101 cümle ve 1176 kelime var. Konuşma bölümü 6:36 sürüyor. Konuşmacı dakikada yaklaşık 178 kelimeyle, günlük konuşmaya yakın doğal bir hızda konuşuyor. Kelimelerin %86’i İngilizcede en sık kullanılan 3.000 kelime arasında; geri kalanına başlamadan önce bakmakta fayda var.
Bu videodaki önemli kelimeler
Videodan öğrenmeye değer 15 kelime, telaffuzu ve anlamıyla:
| Kelime | Telaffuz | Anlam |
|---|---|---|
| tracker isim | /ˈtɹækə(ɹ)/ | izleyici, takipçi |
| calendar isim | /ˈkæl.ən.də/ | takvim |
| topic isim | /ˈtɑpɪk/ | mevzu, tema |
| confusion isim | /kənˈfjuːʒən/ | teşevvüş |
| booking isim | /ˈbʊkɪŋ/ | rezervasyon |
| participate fiil | /pɑːˈtɪs.ɪ.peɪt/ | katılmak, iştirak etmek |
| reflect fiil | /ɹɪˈflɛkt/ | yansıtmak |
| agenda isim | /əˈd͡ʒɛn.də/ | ajanda |
| occur fiil | /əˈkɜː/ | olmak |
| package isim | /ˈpæk.ɪd͡ʒ/ | paket |
| refer fiil | /ɹɪˈfɜː/ | zikretmek |
| label isim | /ˈleɪ.bəl/ | etiket |
| priority isim | /pɹaɪˈɒɹɪti/ | öncelik |
| remote sıfat | /ɹəˈməʊt̞/ | uzak, uzaktan kontrol |
| downtown isim | /ˈdaʊ̯nˌtaʊ̯n/ | şehir merkezi, kent merkezi |
Duyacağınız deyimsel fiiller
| Kelime | Anlam |
|---|---|
| get together fiil | toplanmak, buluşmak |
Bu videodaki dil bilgisi
Konuşmacının en çok kullandığı yapılar, videodaki sözcüklerin aynısıyla:
| Yapı | Videoda |
|---|---|
| Koşul cümleleri if + cümle, will/would + fiil — bir koşul ve sonucu | if the two of you would be |
| Present perfect have/has + fiilin üçüncü hâli — geçmişte olan ama şimdi de önemli olan bir eylem | I've already talked · we've taken · we've covered |
| Edilgen yapı be + fiilin üçüncü hâli — kimin yaptığı değil, ne olduğu önemli | might not be reflected · is associated · be dealt |
| “might / may” ile olasılık might/may + fiil — mümkün ama kesin olmayan bir şey | might not be · might not have |
Dikkat edilecek telaffuzlar
Konuşmacı we're, don't, we'll gibi kısaltılmış biçimleri 37 kez kullanıyor. Bunları duyduğunuz gibi kısa söyleyin.
- “sh” ve “zh” sesleri: confusion /kənˈfjuːʒən/, associate /əˈsoʊʃi.ət/, reception /ɹɪˈsɛp.ʃn̩/, receptionist /ɹɪˈsɛp.ʃə.nɪst/
- Uzun kelimeler — vurguyu doğru yere koyun: primarily /ˈpɹaɪ.mə.ɹə.li/, participate /pɑːˈtɪs.ɪ.peɪt/, priority /pɹaɪˈɒɹɪti/, associate /əˈsoʊʃi.ət/, communicate /kəˈmjuːnɪkeɪt/
Türkçe konuşanların zorlandığı sesler:
- Kelime başındaki ünsüz kümesi — araya ünlü eklemeyin: tracker /ˈtɹækə(ɹ)/, primarily /ˈpɹaɪ.mə.ɹə.li/, priority /pɹaɪˈɒɹɪti/, greatly /ˈɡɹeɪ̯t.li/, tutorial /ˌtjuːˈtɔːɹɪəl/
- /æ/ — “e”den daha açık: tracker /ˈtɹækə(ɹ)/, calendar /ˈkæl.ən.də/, package /ˈpæk.ɪd͡ʒ/, handful /ˈhæn(d)fʊl/, lastly /ˈlæstli/
Bu videoyla nasıl çalışılır
- Videonun tamamını konuşmadan bir kez dinleyin ve bilmediğiniz kelimeleri not edin.
- 0,75× hızla başlayın, cümle cümle tekrar edin ve kolaylaşınca normal hıza dönün.
- Kendinizi kaydedin ve orijinaliyle karşılaştırın; tracker, calendar, topic gibi kelimelere özellikle dikkat edin.
Gölgeleme Tekniği Nedir?
Gölgeleme, başlangıçta profesyonel tercüman eğitimi için geliştirilen ve çok dilli Dr. Alexander Arguelles tarafından popüler hale getirilen, bilim destekli bir dil öğrenme tekniğidir. Yöntem basit ama güçlüdür: ana dili İngilizce olan bir sesi dinler ve hemen yüksek sesle tekrar edersiniz — konuşmacıyı 1-2 saniye gecikmeyle takip eden bir gölge gibi. Pasif dinleme veya dilbilgisi alıştırmalarının aksine, gölgeleme beyninizi ve ağız kaslarınızı gerçek konuşma kalıplarını eşzamanlı olarak işlemeye ve yeniden üretmeye zorlar. Araştırmalar, telaffuz doğruluğu, tonlama, ritim, bağlı konuşma, dinleme anlama ve konuşma akıcılığını önemli ölçüde geliştirdiğini göstermektedir — bu da onu IELTS Konuşma hazırlığı ve gerçek dünya İngilizce iletişimi için en etkili yöntemlerden biri yapar.