Prática de Shadowing: Mock Meeting for Minute Taking - Aprenda a falar inglês com vídeo

Okay, so for this morning's meeting we've got a couple things on the agenda to discuss.

First off, I'm going to start with talking about our scheduling processes.

Because I know some of our staff are using their Outlook calendars and some of our staff are using Web Tracker.

Some people use both, but that's creating double bookings

and those double bookings can create a lot of confusion in the front reception area when those double bookings do occur.

so I would like to talk about some processes around how maybe we can kind of streamline it

that process to make it a little more easier for the receptionist and make the appointments flow a little more fluidly.

Eleanor are you using WebTracker or are you primarily using Outlook for yours?

I primarily use WebTracker but I try to keep Outlook just for my own personal appointments

but that doesn't mean there couldn't be some conflict there.

Right, because if you have an appointment or something like that, that might not be reflected in Tracker.

Exactly.

Okay, and what about yourself?

I use both, but I find that I'm in a really unique situation

because I am the contact between the two different facilities.

Right.

So our only contact with the other facility is through Web Tracker.

However, all of our facilitators use Outlook.

So I'm having to do Outlook

because it's easier for them to pull up email as opposed to Web Tracker because depending on where they are, they might not have access.

So I know what happened this week with one of our classes who had a whole bunch of appointments,

it was in Outlook but it was not in Web Tracker

and then they were double booked into Web Tracker as well as doing a training session, so we had a major confusion.

Yeah, okay.

So what's the solution?

I my thoughts are I I've already talked to IT

and we cannot we cannot merge both

so there's there won't be any communication between a web tracker calendar

and an outlook calendar so that's not going to be an option for us

so my thoughts are either we suggest that people use one

or the other and then the company is all on the same page

so that there's no confusion yeah

because our downtown location also has access to WebTracker as well

and with Outlook you'd have to grant access to everybody to be able to view different calendars

which I think could be very confusing.

Well and WebTracker being web -based as well if we are away we can still remote it that way.

Okay so are you guys okay with that?

Okay so I'll head that one up and we'll have to send out some sort of communication to staff regarding that.

Yeah, if you want to put maybe like a little tutorial together on how to use the full -on calendars in WebTracker,

the next thing I'm going to need to do is obviously change our policies so that it reflects that.

We're no longer using Outlook for calendars purposes.

And make sure that the training package is associated with the policy.

So if we can do that.

And then we're going to have to get

that out to all employees as soon as possible so

that we don't have a major issue like we had earlier this week.

Right, okay, perfect.

So that will go with your policy states.

I will include that.

So in regards to the communication, then are we looking at doing a mass training?

Because I know that this week we do have a staff training, an all -staff training, or do we want to do it via email?

Let's do both.

I think we could, yeah, I would agree with always those massive staff trainings.

Yeah.

And then we'll also have something written down we can refer to to make sure we're doing it correctly, et cetera.

So we'll do both.

We can send an email, and we can also touch base with our all -staff meetings on Thursday with everybody.

OK.

Sound good?

Perfect.

OK.

Well, we're on the topic of emails.

Yeah.

I don't know about the rest of you, but I get a lot of emails.

And of course, I respond to them all eventually.

But I think it would be really helpful if, A, our subject lines were more specific.

OK.

Sometimes people don't even put a topic in a subject line and that drives me crazy, but even more, it would be great if we could label it maybe urgent,

or FYI, or response required, or response not required, just something to help me prioritize those emails.

I think in regards to that though, sorry.

No, no, go ahead.

People, I've been getting a bunch of emails that are like high importance that are not high importance, like a little joke.

So I think we need to have some sort of a

policy in regards to what actually constitutes a high priority and needs to be dealt with quickly.

Do you want to get together tomorrow?

Sure.

Yeah, and then we can bring it up and we'll get them

and determine what the actual words are that we're going to use.

Wonderful.

And then we can communicate that out.

So if you guys put that together, and then I can also include that in the staff -wide email that I'll send out regarding scheduling.

And we can talk about it on our training.

Okay.

Perfect.

Okay.

Lastly on our agenda is the office party that is coming up.

We don't have very many people on our social committee, and it's quite a bit of work for just one person to be doing on their own.

So I don't know if the two of you would be interested in helping participate in that.

If not, I know there's a lot of stuff going on in everybody's lives outside of work.

So that's also something that I'll probably send out in an email as well, but I'd like to offer it up to you guys if that's something you were interested in.

But we'll need to have, I would say, a handful of people, maybe at least three to four, working on it collaboratively to uh okay so you're interested in us

and in us recruiting others yes yeah i am perfect um

but by no means don't feel pressured to participate in it

but if you have the time um i would greatly appreciate it um

so we've taken care of that any other things any other outstanding objects and topics

that we need to talk about no i think we're good

i think we're ready for our staff meeting tomorrow perfect

so i'll start working on the scheduling process communication you guys can touch base with the policy updates

100

and the email subject line that we can all put

101

that together for everybody for Thursday and that seems like we've covered everything all right perfect okay

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Vocabulário e dicas de fala para esta lição

Esta aula de conversação usa o vídeo “Mock Meeting for Minute Taking”. As palavras que mais se repetem: email, outlook, staff, tracker, web. Este vídeo tem 101 frases e 1176 palavras para praticar shadowing. A fala dura 6:36. O falante fala em ritmo natural, cerca de 178 palavras por minuto, próximo de uma conversa do dia a dia. 86% das palavras estão entre as 3.000 mais comuns do inglês; vale a pena estudar o restante antes de começar.

Vocabulário principal deste vídeo

15 palavras do vídeo que vale a pena aprender, com pronúncia e significado:

Palavra	Pronúncia	Significado
outlook substantivo	/ˈaʊtˌlʊk/	perspectiva
tracker substantivo	/ˈtɹækə(ɹ)/	rastreador, rastreadora
calendar substantivo	/ˈkæl.ən.də/	calendário
topic substantivo	/ˈtɑpɪk/	tópico, assunto
regards substantivo	/ɹɪˈɡɑɹdz/	lembranças
confusion substantivo	/kənˈfjuːʒən/	confusão
booking substantivo	/ˈbʊkɪŋ/	anotar
participate verbo	/pɑːˈtɪs.ɪ.peɪt/	participar
reflect verbo	/ɹɪˈflɛkt/	refletir
agenda substantivo	/əˈd͡ʒɛn.də/	programa
occur verbo	/əˈkɜː/	ocorrer, acontecer
package substantivo	/ˈpæk.ɪd͡ʒ/	pacote
refer verbo	/ɹɪˈfɜː/	encaminhar
helpful adjetivo	/ˈhɛlp.fl̩/	prestável, útil
label substantivo	/ˈleɪ.bəl/	etiqueta, rótulo

Phrasal verbs que você vai ouvir

Palavra	Pronúncia	Significado
get together verbo		reunir
go ahead verbo	/ˌɡoʊ əˈhɛd/	vai em frente
pull up verbo	/ˌpʊl ˈʌp/	puxar para cima
write down verbo		anotar

Gramática neste vídeo

As estruturas que o falante mais usa, com as palavras exatas do vídeo:

Estrutura	No vídeo
Frases condicionais if + oração, will/would + verbo — uma condição e seu resultado	if the two of you would be
Present perfect have/has + particípio passado — uma ação passada que ainda importa agora	I've already talked · we've taken · we've covered
Voz passiva be + particípio passado — o foco está no que acontece, não em quem faz	might not be reflected · is associated · be dealt
Possibilidade com “might / may” might/may + verbo — algo possível, mas não certo	might not be · might not have

Pronúncia para ficar de olho

O falante usa 37 contrações e formas reduzidas, como we're, don't, we'll. Diga-as na forma curta, do jeito que você ouve.

Os sons de “sh” e “zh”: confusion /kənˈfjuːʒən/, associate /əˈsoʊʃi.ət/, reception /ɹɪˈsɛp.ʃn̩/, receptionist /ɹɪˈsɛp.ʃə.nɪst/
Palavras longas — acerte a sílaba tônica: primarily /ˈpɹaɪ.mə.ɹə.li/, participate /pɑːˈtɪs.ɪ.peɪt/, priority /pɹaɪˈɒɹɪti/, associate /əˈsoʊʃi.ət/, communicate /kəˈmjuːnɪkeɪt/

Sons difíceis para falantes de português:

Consoante final — sem acrescentar um “i” depois: outlook /ˈaʊtˌlʊk/, topic /ˈtɑpɪk/, participate /pɑːˈtɪs.ɪ.peɪt/, reflect /ɹɪˈflɛkt/, associate /əˈsoʊʃi.ət/
/l/ final — a língua toca o céu da boca, não vira “u”: label /ˈleɪ.bəl/, handful /ˈhæn(d)fʊl/, tutorial /ˌtjuːˈtɔːɹɪəl/
/h/ — um sopro suave, diferente do “r”: helpful /ˈhɛlp.fl̩/, handful /ˈhæn(d)fʊl/

Como praticar com este vídeo

Ouça o vídeo inteiro uma vez sem falar e anote as palavras que você não conhece.
Comece na velocidade 0,75×, faça shadowing frase por frase e volte à velocidade normal quando ficar fácil.
Grave a sua voz e compare com o original, prestando atenção a palavras como outlook, tracker, calendar.

O que é a Técnica de Shadowing?

Shadowing é uma técnica de aprendizado de idiomas com base científica, originalmente desenvolvida para o treinamento de intérpretes profissionais. O método é simples, mas poderoso: você ouve áudio em inglês nativo e repete imediatamente em voz alta — como uma sombra seguindo o falante com 1-2 segundos de atraso. Pesquisas mostram melhora significativa na precisão da pronúncia, entonação, ritmo, sons conectados, compreensão auditiva e fluência na fala.

Técnica de shadowing: leia o guia completo passo a passo →