Shadowing Practice: 2ND OFFICER JOB QUICK GUIDE | PART 1 - REPORTS - Learn English Speaking with Video
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hey guys so now you are ready to start doing the second officer's job
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but you're still wondering what to do first
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when you just got on board then this video is for you let's figure it out
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so let's start from the ship's computer we're signing off second mate will show you your work folder
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and start handing over the job here is the handover document
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made by leaving second officer where you can find description of your actual work on board the ship
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usually some data about the ship port rotation is indicated
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there current voyage number last notices to mariners last chart update
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and correction some advices regarding passage planning charts
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and publications ordering although passage planning is the primary job of
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the second mate probably the first what you'll be busy with is reporting check in the handover notes
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which reports and when you should make you will also get information about your mooring station hospital
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and stationary inventory and work with the PMS software
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so let's see what reports
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you should make usually the charter of the ship sends a sailing instruction sheet
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that has a list of reports and the format in
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which you should send them usually these reports are departure report noon report arrival report birth report
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and special report in the sailing instructions you'll find the voyage number codes for ship
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and codes for port terminals
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that you should use
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in the reports
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the report
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is usually a simple text file that you have to send to the But to make things easier,
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there is special software installed on the ship's computer.
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The user manual for this software should be on the ship.
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Check it carefully to avoid errors in reporting.
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For the reports, you will need some data that you must collect from ship's equipment.
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Usually the second mate will make a special sheet where he write down all this information
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and then use it in the report.
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the information needed depends on the report format required by the charterer
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or your company but usually
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if it is an arrival report you need end of sea passage time latitude
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and longitude trip distance over ground log distance to go to pilot station wind and current
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If it is a departure report, then you need stand by engines time, pilot on board time, cast off all lines time,
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pilot away time, and begin of sea passage time.
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Position, trip, log, distance to go to next pilot station.
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At sea, it's required to send noon report.
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Therefore, when you come on watch at 12 o 'clock, you collect the following information, which is also needed to fill up deck log book,
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time, position, trip, log, distance to go, wind, swell, temperatures of air and sea, and atmospheric pressure.
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Some companies and charterers also require to make noon report during the port stay.
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Let's take a look at a program that will help you make all these reports correctly and quickly.
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For example, let's look at the Costco reporting software.
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Here you should send particulars report if it was change of the master or chief engineer.
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All required windows should be filled in.
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When it is ready, you must save it, back it up, and if the captain requires, before sending the report, get his permission to send it,
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and then send the report.
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Departure report you should make soon after leaving the port.
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The same here you should fill up required windows.
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Some information regarding fuel or cargo could be filled up by chief engineer and chief mate.
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Noon reports you should make every day at noon at sea and in port.
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The same here you should fill up required windows.
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Some information regarding fuel could be filled up by Chief Engineer.
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Arrival reports you should make if you arrive near or at a pilot station,
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but your berth is still occupied and you must drop anchor or start drifting.
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Fill up required windows together with Chief Engineer and send the report.
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Birth report you should make if you arrive directly in port, without drifting or anchoring.
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Fill up required windows together with Chief Engineer and send report.
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You should make a special report if you have any circumstances that you need to report, such as a delay or stoppage of a ship
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because of some problem and of course you have the help page
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which is recommended to read before you start making the report
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After report creating and clicking the send button you'll get a text file
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that you should send by email to the required addresses.
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So guys, different companies have different software and report formats some easier, some more complicated, but in general all the same.
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There are some more reports that could be required by Charterer, Like daily navigation mileage, that you should send in the end of the each month.
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There are also reports on fuel and oil consumption.
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These reports may also need to be sent monthly or after leaving port.
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Arrival, Departure Report.
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This is usually done if you do not have the software for making reports.
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Information about ports, dates of planned arrival and departure, terminal codes you can find in the long -term schedule, sent by the charterer or the company.
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Information about ports.
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distances between them, recommended speed, which can also be used for reports you can find in voyage instruction.
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One more report that you will send almost after each departure is ANVIR.
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Although it is voluntary reporting system, it's recommended to use it.
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How to make an ANVIR report and what reports need to be made you can find in the manual, which is usually on board,
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or you can download it from the AMVA website.
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You can also find it in Admiralty Digital Radio Signals No. 6.
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Like AMVA, there are similar reporting systems depending on what area you are sailing in.
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Chilrep OSREP SAFREP JASREP etc.
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Thank you.
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Let's look at a few more reports you should make as you pass through the Pirate Zone.
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What reports to send and when to send them can be found in the BMP publication.
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In this section, Reporting, you can find the list of required reports.
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They are initial, daily, final reports and reports of suspicious, irregular activity.
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Appendix A provides contact information for where reports should be sent.
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Appendix B contains security charts where you can also find information regarding the reports.
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In Appendix D, you can find report forms for reporting properly.
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Before entering the high -risk area, you must also submit a Vessel Movement Registration Form.
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Okay, guys, those were examples of reports you can deal with.
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Thanks for watching, see you in the next video.
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Vocabulary and speaking notes for this lesson
This speaking lesson is built on the video “2ND OFFICER JOB QUICK GUIDE”. The speaker keeps coming back to these words: send, required, port, usually, reporting. This video has 89 sentences and 1117 words to shadow. The speech runs for 14:29. The speaker talks slowly, about 77 words per minute, so there is time to copy every sound. 87% of the words are among the 3,000 most common in English, so the vocabulary is easy to follow.
Key vocabulary in this video
15 words from the video worth learning, with pronunciation and meaning:
| Word | Pronunciation | Meaning |
|---|---|---|
| departure noun | /dɪˈpɑː(ɹ)tjə(ɹ)/ | The act of departing or something that has departed. |
| arrival noun | /əˈɹaɪ.vl̩/ | The act of arriving (reaching a certain place). |
| noon noun | /nun/ | The time of day when the Sun seems to reach its highest point in the sky; solar noon. |
| passage noun | /ˈpæsɪd͡ʒ/ | A paragraph or section of text or music with particular meaning. |
| chart noun | /t͡ʃɑɹt/ | A map illustrating the geography of a specific phenomenon. |
| format noun | /ˈfɔːɹ.mæt/ | The layout of a publication or document. |
| instruction noun | /ɪnˈstɹʌkʃən/ | The act of instructing, teaching, or providing with information or knowledge. |
| sail noun | /seɪl/ | A piece of fabric attached to a boat and arranged such that it causes the wind to drive the boat along. The sail may be attached to the boat via a combination… |
| voyage noun | /ˈvɔɪ.ɪd͡ʒ/ | A long journey, especially by ship. |
| publication noun | /ˌpʌblɪˈkeɪʃ(ə)n/ | The act of publishing printed or other matter. |
| sheet noun | /ʃit/ | A thin bed cloth used as a covering for a mattress or as a layer over the sleeper. |
| arrive verb | /əˈɹaɪv/ | To reach; to get to a certain place. |
| collect verb | /ˈkɑlɪkt/ | To gather together; amass. |
| manual noun | /ˈmæn.j(u)əl/ | Synonym of handbook. |
| terminal noun | /ˈtɚmɪnəl/ | A building in an airport where passengers transfer from ground transportation to the facilities that allow them to board airplanes. |
Phrasal verbs you will hear
| Word | Meaning |
|---|---|
| fill up verb | To make (something) completely full. |
| hand over verb | To relinquish control or possession of something to someone. |
| pass through verb | To go through, to travel through, to transit or lie across a place or from one place to another. |
| sign off verb | To log off; to stop using a computer, radio, etc.; especially, to stop talking. |
| write down verb | To produce or set (something) down in writing; to record something. |
Grammar in this video
The structures the speaker uses most, with the exact words from the video:
| Structure | In the video |
|---|---|
| Passive voice be + past participle — the focus is on what happens, not who does it | is indicated · is also needed · should be filled |
| Relative clauses who / which + clause — extra information about a person or thing | information, which is · speed, which can · manual, which is |
Pronunciation to watch
The speaker uses 5 contractions and reduced forms, such as you'll, we're, you're. Say them the short way, as you hear them.
- The “sh” and “zh” sounds: instruction /ɪnˈstɹʌkʃən/, publication /ˌpʌblɪˈkeɪʃ(ə)n/, sheet /ʃit/, consumption /kənˈsʌmp.ʃən/, suspicious /səˈspɪʃ.əs/
- Long words — get the stress right: publication /ˌpʌblɪˈkeɪʃ(ə)n/, complicated /ˈkɑm.plɪˌkeɪ.tɪd/, navigation /nævɪˈɡeɪʃən/, voluntary /ˈvɑ.lənˌt(ɛ)ɹi/, atmospheric /ˌætməsˈfɛɹɪk/
How to practise with this video
- Listen to the whole video once without speaking and note the words you do not know.
- Shadow it sentence by sentence at normal speed, repeating each one until your rhythm matches the speaker.
- Record yourself and compare with the original, paying attention to words like departure, arrival, noon.
What is the Shadowing Technique?
Shadowing is a science-backed language learning technique originally developed for professional interpreter training and popularized by polyglot Dr. Alexander Arguelles. The method is simple but powerful: you listen to native English audio and immediately repeat it out loud — like a shadow following the speaker with just a 1–2 second delay. Unlike passive listening or grammar drills, shadowing forces your brain and mouth muscles to simultaneously process and reproduce real speech patterns. Research shows it significantly improves pronunciation accuracy, intonation, rhythm, connected speech, listening comprehension, and speaking fluency — making it one of the most effective methods for IELTS Speaking preparation and real-world English communication.